Tuesday, December 31, 2019

PUBLIC RECORDS ACT (PRA) LOG SEPTEMBER 2019: PRA 2019-150 through PRA 2019-158

ABSTRACT:  For the month of September 2019, the City Clerk’s Office received nine (9) California Public Records Act requests, specifically, PRA 2019-150 through PRA 2019-158 according to the CITY OF CARMEL-BY-THE-SEA Monthly Report September 2019 City Clerk's Office TO Honorable Mayor and City Council Members, SUBMITTED BY Britt Avrit, City Clerk, SUBMITTED ON October 21, 2019, APPROVED BY Chip Rerig, City Administrator.  Information for each PRA request, including REQUEST NUMBER, REQUEST DATE, STATUS, COMPLETED DATE, REQUESTOR, INFORMATION REQUESTED, NOTES and City Response document copies are embedded.  
NOTE: REQUEST NUMBER 2019-156 posted separately, subsequently.  To view click on link below.



PRA LOG
SEPTEMBER 2019
PRA 2019-150 through PRA 2019-158

REQUEST NUMBER 2019-150
REQUEST DATE 9/3/2019
STATUS Completed
COMPLETED DATE 9/11/20i9
REQUESTOR Paterson
INFORMATION REQUESTED California State Department of Water Resources, Urban Stream Restoration Program. New Memorandum of Understanding between the Friends of Mission Trail Nature Preserve and the City. Electronic copies of the aforementioned Grant Application and MOU.

Hello,
Attached please find the records associated with your request dated September 5, 2019, for "RE: Mission Trail Nature Preserve Grant Application California State Department of Water Resources, Urban Stream Restoration Program New Memorandum of Understanding between the Friends of Mission Trail Nature Preserve and the City. Electronic copies of the aforementioned Grant Application and MOU."

State of California Dept. of Water Resources Grant application and guidelines link below:


thank you, 

Britt Avrit, MMC
City Clerk
City of Carmel-by-the-Sea


Urban Stream Restoration Program (USRP) Grant Application
State of California, Department of Water Resources program
8/29/19

MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF CARMEL-BY-THE-SEA AND THE FRIENDS OF MISSION TRAIL NATURE PRESERVE
PRA 2019-150 City Response

REQUEST NUMBER 2019-151
REQUEST DATE 9/5/2019
STATUS Completed
COMPLETED DATE 9/11/2019
REQUESTOR Paterson
INFORMATION REQUESTED Electronic copy of contract between the City and NATIVE SOLUTIONS per City Administrator Contract Log FY 2019-20

Hello,
Attached please find the record associated with your request dated September 5, 2019, for "Electronic copy of contract between the City and NATIVE SOLUTIONS per City Administrator Contract Log FY 2019-20."

Thank you, 

Britt Avrit, MMC
City Clerk
City of Carmel-by-the-Sea

PROFESSIONAL SERVICES AGREEMENT for the North Dunes Habitat Restoration Project
City of Carmel-By-The-Sea and Native Solutions
July 17, 2019
PRA 2019-151 City Response

REQUEST NUMBER 2019-152
REQUEST DATE 9/5/2019
STATUS Completed
COMPLETED DATE 9/19/2019
REQUESTOR Paterson
INFORMATION REQUESTED Electronic copies of Public Records Act requests and City's responses to PRA requests CITY CLECK'S OFFICE PUBLIC RECORDS ACT REQlJEST LOG JULY 2019, REQUEST NUMBERS 2019-134 through 2019-145

Hello,
In response to your request for public records dated September 5, 2019, for "Electronic copies of Public Records Act requests and City’s responses to PRA requests CITY CLERK'S OFFICE, PUBLIC RECORDS ACT REQUEST LOG JULY 2019, REQUEST NUMBERS 2019-134 through 2019-145" it has been determined there are records responsive to your request. It is anticipated the records will be available by September 27, 2019.

thank you, 

Britt Avrit, MMC
City Clerk
City of Carmel-by-the-Sea

Hello,
Please follow the link below to access the public records responsive to your request. 

You were previously provided records for many of the requests on the July log, therefore they are not included here.


thank you, 

Britt Avrit, MMC
City Clerk
City of Carmel-by-the-Sea
PRA 2019-152 City Response

REQUEST NUMBER 2019-153
REQUEST DATE
STATUS Completed
COMPLETED DATE 9/19/2019
REQUESTOR Thompson
INFORMATION REQUESTED request a copy of his Carmel Commercial Use Permit, signed and dated by Planning Director Weiner and dated, allowing his mail order shoe and apparel business to be on block 98 of the residential zone, complying with all Carmel Business Ordinances Please provide a copy of APPLICATION FOR BUSINESS LICENCE (for Sole Proprietor), including LLC data, parking spaces available and sections on sales and use tax reporting, including reports to the County Board Of Equalization in Salinas. Copies of city permits to revise and remodel the garage on his lots 7 & 9 into a business office are requested. Please the IRS & SIC codes for Beaubox llC, registered with the City, before Tuesday at 4 pm so they can be submitted To the Planning Commission Meeting and CPD Chief Tomasi. Earlier a request was filed with Mr Grunde, who I followed on the driveway for twelve seconds on May 23 when Mrs Vaernes phoned the CPD Dispatch Clerk. In speaking with her about the two calls she received (the call a week before, with that Incident Report "missing" ) On August 23 Mr Grunde was a witness, and he can estimate how many seconds I was allegedly trespassing behind him silently that day. His signed estimate of the seconds this act alleged crime happened is needed by Chief Tomasi. So thank you for responding to this FOIA REQUEST.

PRA 2019-153 City Response

REQUEST NUMBER 2019-154
REQUEST DATE 9/10/2019
STATUS Completed
COMPLETED DATE 9/17/2019
REQUESTOR Cupples
INFORMATION REQUESTED I am looking for any record the City of Carmel/Carmel-by-the-Sea, Carmel Fire Department and/or Carmel Police Department has regarding Charles Holifield rescuing a struggling swimmer at Carmel Beach sometime between 1974- 1980. Several people have indicated he was given an award by Carmel Fire Department (possibly Carmel Police Department, but most say it was Carmel Fire Department).

PRA 2019-154 City Response

REQUEST NUMBER 2019-155
REQUEST DATE 9/11/2019
STATUS Completed
COMPLETED DATE 9/19/2019
REQUESTOR Hutchings
INFORMATION REQUESTED copy of complaint filed

PRA 2019-155 City Response

REQUEST DATE 9/16/2019
STATUS Completed
COMPLETED DATE 10/10/2019
REQUESTOR Quinn-Hoffmeister
INFORMATION REQUESTED The request is for The Sunset Center all Financial reporting as defined by the City Lease

REQUEST NUMBER 2019-157
REQUEST DATE 9/13/2019
STATUS Completed
COMPLETED DATE 9/17/2019
REQUESTOR Martin
INFORMATION REQUESTED Minutes from January 1925

PRA 2019-157 City Response

REQUEST NUMBER 2019-158
REQUEST DATE 9/18/2019
STATUS Completed
COMPLETED DATE 9/19/2019
REQUESTOR Paterson
INFORMATION REQUESTED Electronic copies of City responses from you to other public records act requestors stating, in effect, that the City is not invoking the 14-day extension provision to provide a determination of disclosable public records, but the City anticipates the public records will be available by a date beyond 14 days from the date the City informed the requestor of disclosable public records for a) public records already compiled and distributed to requestors (like PRA 2019-152) and b) public records not previously compiled and distributed to public records act requestors.

Hello,
This email is in response to your request for public records received September 18, 2019, and the subsequent email sent by me requesting the timeframe requested for those records which was sent to you September 18, 2019:

Electronic copies of City responses from you to other public records act requestors stating, in effect, that the City is not invoking the 14-day extension provision to provide a determination of disclosable public records, but the City anticipates the public records will be available by a date beyond 14 days from the date the City informed the requestor of disclosable public records for a) public records already compiled and distributed to requestors (like PRA 2019-152) and b) public records not previously compiled and distributed to public records act requestors.  

Due to your requests each month for the City's public records requests and the responses, it has been determined there are no further public records to provide in response to the September 18, 2019 request as the records have already been provided to you. 

Thank you, 


Britt Avrit, MMC
City Clerk
City of Carmel-by-the-Sea
PRA 2019-158 City Response

PUBLIC RECORDS ACT (PRA) LOG SEPTEMBER 2019: REQUEST NUMBER 2019-156

REQUEST NUMBER 2019-156
REQUEST DATE 9/16/2019
STATUS Completed
COMPLETED DATE 10/10/2019
REQUESTOR Quinn-Hoffmeister
INFORMATION REQUESTED The request is for The Sunset Center all Financial reporting as defined by the City Lease
PRA 2019-156 City Response

NOTE: View REQUEST NUMBER2019-171 & 2019-172 also.

PUBLIC RECORDS ACT (PRA) LOG OCTOBER 2019: PRA 2019-159 through PRA 2019-182

ABSTRACT:  For the month of October 2019, the City Clerk’s Office received twenty-four (24) California Public Records Act requests, specifically, PRA 2019-159 through PRA 2019-182 according to the CITY OF CARMEL-BY-THE-SEA Monthly Report October 2019 City Clerk's Office TO Honorable Mayor and City Council Members, SUBMITTED BY Britt Avrit, City Clerk, SUBMITTED ON November 18, 2019, APPROVED BY Chip Rerig, City Administrator.  Information for each PRA request, including REQUEST NUMBER, REQUEST DATE, STATUS, COMPLETED DATE, REQUESTOR, INFORMATION REQUESTED, NOTES and City Response document copies are embedded.
NOTE: REQUEST NUMBERS 2019-163, 2019-171 & 2019-172, 2019-177 posted separately, subsequently.  To view click on links below.

PRA LOG
OCTOBER 2019
PRA 2019-159 through PRA 2019-182

REQUEST NUMBER 2019-159
REQUEST DATE 10/01/2019
STATUS
COMPLETED DATE 10/11/2019
REQUESTOR Dilworth
INFORMATION REQUESTED which City Council agenda(s) covered approval of Surveillance Cameras installation
PRA 2019-159 City Response

REQUEST NUMBER 2019-160
REQUEST DATE 10/01/2019
STATUS
COMPLETED DATE 10/07/2019
REQUESTOR Sanders
INFORMATION REQUESTED requesting the number of short-term rental permits applied for in downtown Carmel-by-the-Sea to date
PRA 2019-160 City Response

REQUEST NUMBER 2019-161
REQUEST DATE 10/03/2019
STATUS
COMPLETED DATE 10/11/2019
REQUESTOR Paterson
INFORMATION REQUESTED Electronic copy of Contract between the City and IRON MOUNTAIN per City Administrator Contract Log FY 2019-20
PRA 2019-161 City Response

REQUEST NUMBER 2019-162
REQUEST DATE 10/03/2019
STATUS
COMPLETED DATE 10/14/2019
REQUESTOR Paterson
INFORMATION REQUESTED Electronic copies of Public Records Act requests and City’s responses to PRA requests CITY CLERK’S OFFICE PUBLIC RECORDS ACT REQUEST LOG AUGUST 2019 REQUEST NUMBERS 2019-146 through 2019-148

Hello,
Attached, please find the public records responsive to your request dated October 3, 2019, for: 

Electronic copies of Public Records Act requests and City’s responses to PRA requests CITY CLERK'S OFFICE PUBLIC RECORDS ACT REQUEST LOG AUGUST 2019 REQUEST NUMBERS 2019-146 through 2019-148.  

 Thank you, 

Britt Avrit, MMC
City Clerk
City of Carmel-by-the-Sea
PRA 2019-162 City Response

REQUEST DATE 10/03/2019
STATUS
COMPLETED DATE 10/16/2019
REQUESTOR Paterson
INFORMATION REQUESTED Electronic copies of the RFQ FOR LEGAL SERVICES for 14 respondents, excluding Burke, Williams & Sorenson, LLP

REQUEST NUMBER 2019-164
REQUEST DATE 10/04/2019
STATUS
COMPLETED DATE 10/07/2019
REQUESTOR S. Lodge/Salem Engineering Group, Inc.
INFORMATION REQUESTED I'm conducting a Phase 1 Environmental Site Assessment for the property at 3645 Group, Inc. Rio Rd, Carmel (APN 009-562-014-000). As part of the assessment I need all current and historical public records for the property. Specifically I need:- Community Planning and Building – all building permits, Public Works- any water/sewer info (when/if the property is on a public system, any violations), Fire Department Records- any spills/releases, hazardous materials storage, incidents, Environmental Compliance Records
NOTES Not in City limits
PRA 2019-164 City Response

REQUEST NUMBER 2019-165
REQUEST DATE 10/08/2019
STATUS
COMPLETED DATE 10/09/2019
REQUESTOR J. Thompson
INFORMATION REQUESTED Planning Department documents on a driveway on Block 98" (it appears for lots 7 & 9 according to the email above) and "a copy of the SALE AGREEMENT of the area of the assessment between former property owner, or the current owner Mr. Vaernes
PRA 2019-165 City Response

REQUEST NUMBER 2019-166
REQUEST DATE 10/08/2019
STATUS
COMPLETED DATE 10/8/19; records available to review at City Hall
REQUESTOR K. D'Angelo
INFORMATION REQUESTED building plans for the project, Grieve residence on Camino Real, 3.5 SE of 2nd Avenue
PRA 2019-166 City Response

REQUEST NUMBER 2019-167
REQUEST DATE 10/08/2019
STATUS
COMPLETED DATE 10/16/2019
REQUESTOR P. Marino Monterey County Weekly
INFORMATION REQUESTED A list of every individual or firm that responded to the city’s RFP for a new city attorney between March 29, 2019, and May 3, 2019, deadline.  All materials submitted by the four finalists considered by the City Council.
PRA 2019-167 City Response

REQUEST NUMBER 2019-168
REQUEST DATE 10/10/2019
STATUS
COMPLETED DATE 10/17/2019
REQUESTOR R. Smith, Partner Engineering and Science, Inc.
INFORMATION REQUESTED questionnaire related to the Cypress Inn Hotel,
PRA 2019-168 City Response

REQUEST NUMBER 2019-169
REQUEST DATE 10/10/2019
STATUS
COMPLETED DATE 10/16/2019
REQUESTOR B. Sanders
INFORMATION REQUESTED Can you provide a current list of approved short term rental permits? Can you also provide a current list of permits applied for? Also, is there a cap on short term rental permits at this time?
PRA 2019-169 City Response

REQUEST NUMBER 2019-170
REQUEST DATE 10/10/2019
STATUS
COMPLETED DATE 10/17/2019
REQUESTOR R. Smith, Partner Engineering and Science, Inc.
INFORMATION REQUESTED questionnaire related to the Cypress Inn Hotel, related to Fire Department
PRA 2019-170 City Response

REQUEST DATE 10/11/2019
STATUS
COMPLETED DATE
REQUESTOR K. Quinn-Hoffmeister
INFORMATION REQUESTED SCC Bylaws

REQUEST DATE 10/11/2019
STATUS
COMPLETED DATE
REQUESTOR K. Quinn-Hoffmeister
INFORMATION REQUESTED
1) Hayashi Wayland, LLP - Letter to Management - This should be part of the package received.2) Board minutes and financials presented to the board and City - These are the documents prior to the Hayashi audit. These docs are presented to Chip Quarterly 3) Quarterly Financial Reports 4) Exhibit B of Lease 5) Strategic Plan 6) 5 Year Benchmarks 7) Safety documents from SCC along with PE stamped document for the Rigging project.

REQUEST NUMBER 2019-173
REQUEST DATE 10/14/2019
STATUS
COMPLETED DATE 10/18/2019
REQUESTOR Paterson
INFORMATION REQUESTED Electronic copies of City responses to other public records act requestors stating, in effect, that the City has determined there are records responsive to your request, but the City anticipates the public records will be available by a date on or beyond 28 days from the date the City informed the requestor of disclosable public records between the time you became city clerk to the present.

Hello,
This email is in response to your request for records dated October 13, 2019, for:

Electronic copies of City responses to other public records act requestors stating, in effect, that the City has determined there are records responsive to your request, but the City anticipates the public records will be available by a date on or beyond 28 days from the date the City informed the requestor of disclosable public records between the time you became city clerk to the present.  

The City of Carmel-by-the-Sea does not have any public records to provide in response to your request.

Thank you, 

Britt Avrit, MMC
City Clerk
City of Carmel-by-the-Sea
PRA 2019-173 City Response

REQUEST NUMBER 2019-174
REQUEST DATE 10/14/2019
STATUS
COMPLETED DATE 10/22/2019
REQUESTOR Paterson
INFORMATION REQUESTED “Electronic copies of City responses from you to other public records act requestors stating, in effect, that the City is not invoking the 14-day extension provision to provide a determination of disclosable public records, but the City anticipates the public records will be available by a date 14 days from the date the City informed the requestor of disclosable public records for a/ public records already compiled and distributed to requestors and b) public records not previously compiled and distributed to public records act requestors.”  Is that correct?  Yes, between the time you became city clerk of the City of Carmel-by-the-Sea and the present.

Hello,
Attached please find the records on file in response to your request dated October 18, 2019, for:

"Electronic copies of City responses from you to other public records act requestors stating, in effect, that the City is not invoking the 14-day extension provision to provide a determination of disclosable public records, but the City anticipates the public records will be available by a date 14 days from the date the City informed the requestor of disclosable public records for a) public records already compiled and distributed to requestors and b) public records not previously compiled and distributed to public records act requestors, between the time you became city clerk of the City of Carmel-by-the-Sea and the present."

Thank you, 

Britt Avrit, MMC
City Clerk
City of Carmel-by-the-Sea
PRA 2019-174 City Response

REQUEST NUMBER 2019-175
REQUEST DATE 10/16/2019
STATUS
COMPLETED DATE 10/17/2019
REQUESTOR J. Thompson
INFORMATION REQUESTED if all the public land between Vaernes two garage doors and Junipero were purchased to become "Private Property' legally owned by Mr Vaernes
PRA 2019-175 City Response

REQUEST NUMBER 2019-176
REQUEST DATE 10/17/2019
STATUS
COMPLETED DATE 10/22/2019
REQUESTOR J. Thompson
INFORMATION REQUESTED Application For In-And-About Business License for Mr. Vearnes
PRA 2019-176 City Response

REQUEST DATE 10/18/2019
STATUS
COMPLETED DATE 10/25/2019
REQUESTOR Paterson
INFORMATION REQUESTED Electronic copy of the City's annual Storm Water Program Report, including eleven attachments and ninety-eight questions and answers, submitted State Water Resources Control Board by Agnes Martelet, Environmental Compliance Manager, between October 14-18, 2019

REQUEST NUMBER 2019-178
REQUEST DATE 10/24/2019
STATUS
COMPLETED DATE 10/25/2019
REQUESTOR N. Mayes
INFORMATION REQUESTED Comfort Inn located at Ocean Ave & Torres St., Carmel, Ca 93921, Carmel Mission Inn located at 3665 Rio Rd, Carmel, Ca 93923, Carmel River Bridge, Carmel, Ca 93923, Tally Ho inn located at Monte Verde Street at Sixth Street, Carmel-by-the-Sea, Ca 93921
PRA 2019-178 City Response

REQUEST NUMBER 2019-179
REQUEST DATE
STATUS
COMPLETED DATE 10/25/2019
REQUESTOR M. Schley
INFORMATION REQUESTED New City Forester contract
PRA 2019-179 City Response

REQUEST NUMBER 2019-180
REQUEST DATE 10/23/2019
STATUS
COMPLETED DATE 10/31/2019
REQUESTOR T. Thoits
INFORMATION REQUESTED I would like any records especially permit or any records associated for APN#010-013-004-000. The address is 0 4th Ave, 2 NE of Lobos
PRA 2019-180 City Response

REQUEST NUMBER 2019-181
REQUEST DATE 10/28/2019
STATUS
COMPLETED DATE 10/31/2019
REQUESTOR N. Rivera
INFORMATION REQUESTED a copy of the postage equipment lease for the mailing equipment used at your facility.  I believe it is Pitney Bowes equipment and the lease agreement would be with Pitney Bowes Global Financial. If your equipment was purchased, please send a copy of the purchase agreement for the owned equipment.
PRA 2019-181 City Response

REQUEST NUMBER 2019-182
REQUEST DATE 10/30/2019
STATUS
COMPLETED DATE 11/1/2019
REQUESTOR M. Vallentyne
INFORMATION REQUESTED occupancy permits issued for the following addresses: Junipero, 5 NE of l0th after a remodel in 2012, home owner Randy Taving, Junipero, 5 of NW of 10th after a remodel in 2015 or 2016, home owner is Peter Altherr, The Golden Bough Playhouse, after 2 jobs, both signed off in 2019.The GC for all of these was Scott Grover.
PRA 2019-182 City Response