HARRISON MEMORIAL LIBRARY GARDEN
CARMEL-BY-THE-SEA GARDEN CLUB
"The Carmel-by-the-Sea Garden Club is dedicated to a complete make-over with drought resistant plants and new benches and walks."
(Source: “PLEASE HELP US RENOVATE THE HISTORIC HARRISON MEMORIAL LIBRARY GARDEN” Pamphlet, Carmel-by-the-Sea Garden Club, Member of The Garden Club of America)
City Council Agenda
Regular meeting
November 7, 2006
VII. Consent Calendar
C. Consideration of a Resolution awarding a contract to Craven
Landscaping in the amount not to exceed $136,187.50 for the landscape
renovation at the Harrison Memorial Library.
Meeting Date: 7 November 2006
Prepared by Mike Branson
City Council
Agenda Item Summary
Name: Consideration of a resolution awarding a contract to Craven Landscaping in the amount of $136,187.50 for the landscape renovation project at the Harrison Memorial Library.
Description: Notice of a project to renovate the landscape at the Harrison Memorial Library on the northeast corner of Lincoln Street and Ocean Avenue was published in the Monterey County Herald on two dates. The plans and specifications were available at the Central Coast, Santa Cruz, and Salinas Builders Exchanges. In addition, landscape contractors licensed to work within the City of Carmel-by-the-Sea were sent a notice inviting bids on the project. Two bids were received on 20 October 2006 and the lowest complete bid was received from Craven Landscaping in the amount of $136,187.50.
The bid results are:
Craven Landscaping $136,187.50
Green Valley Landscaping $138,178.00 (no bid bond)
Overall Cost:
City Funds: $136,187.50 (Garden Club donation to Deposit Acct # 50-24050-0640)
Grant Funds: None.
Staff time: 45 hrs
Staff Recommendation: Adopt the resolution.
Important Considerations: The Carmel-by-the-Sea Garden Club developed a landscape plan and raised funds to renovate the landscaping at the Harrison Memorial Library. Sufficient funds are to be donated to the Harrison Memorial Library Landscape Deposit Account to enable the City to award a contract for the landscape renovation project. An agreement between the City and the Garden Club for administration and financial services during the project will also be in place prior to issuance of a notice to proceed to the contractor. If the Garden Club is unable to donate sufficient funding for the project, the City will need to use the Capital Improvement Reserve Fund to fulfill the contract obligation.
Decision Record: None.
Reviewed by:
______________________________ _________________
Rich Guillen, City Administrator Date
Note: The CITY OF CARMEL-BY-THE-SEA LANDSCAPE RENOVATION – OCEAN AVENUE MEDIANS – CONTRACT stipulates that the landscaping “shall be completed no later than ninety (90) calendar days after the start of work is authorized in writing by the City.”
VII. Consent Calendar
D. Consideration of a Resolution entering into an agreement with the
Carmel-by-the-Sea Garden Club for administration and financial
services for the landscape renovation project at the Harrison Memorial
Library and to establish a deposit account for related costs.
Meeting Date: 7 November 2006
Prepared by Mike Branson
City Council
Agenda Item Summary
Name: Consideration of a resolution entering into an agreement with the Carmel-by-the-Sea Garden Club for administration and financial services for the landscape renovation project at the Harrison Memorial Library and to establish a deposit account for related costs.
Description: The Carmel-by-the-Sea Garden Club has raised money to be donated to the City for the landscape renovation at Harrison Memorial Library. A signed agreement between the City and the Garden Club formalizes and defines the administration and financial services necessary to complete the project. Establishing a new deposit account for donated funds provides an efficient means for the receipt and disbursement of funds.
Overall Cost:
City Funds: none
Grant Funds: None.
Staff time: 2 hrs
Staff Recommendation: Adopt the resolution.
Important Considerations: Deposit accounts are established by Resolution of the City Council to receive and disburse funds, usually received from donations, for a specific program or purpose outside of the regular City budget. Once the project is complete and funds are no longer being received or expended, the specific deposit account will be eliminated. The administration and financial services agreement is modeled after the agreement used for the renovation of Piccadilly Park and has been reviewed by the City Attorney.
Decision Record: None.
Reviewed by:
______________________________ _________________
Rich Guillen, City Administrator Date
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