MINUTES
REGULAR CITY COUNCIL MEETING
CITY OF CARMEL-BY-THE-SEA
November 5, 2013
REGULAR CITY COUNCIL MEETING
CITY OF CARMEL-BY-THE-SEA
November 5, 2013
ABSENT: None
STAFF PRESENT: Jason Stilwell, City Administrator
Don Freeman, City Attorney
Daryl A. Betancur, Deputy City Clerk
Mike Calhoun, Public Safety Director
Don Freeman, City Attorney
Daryl A. Betancur, Deputy City Clerk
Mike Calhoun, Public Safety Director
Susan Paul, Administrative Services Director
Sharon Friedrichsen, Public Services Director
Rob Mullane, Community Planning & Building Services Director
Marc Wiener, Interim Senior Planner
V. ANNOUNCEMENTS FROM CLOSED SESSION, FROM COUNCIL MEMBERS AND THE CITY ADMINISTRATOR
A. Announcements from Closed Session
A. CONFERENCE WITH LEGAL COUNSEL- LABOR NEGOTIATIONS
Pursuant to Government Code Section§ 54957.6 (a).
Meet and confer with the Carmel-by-the-Sea's Meyers-Milias Brown Act representative, City Administrator Stilwell to give direction regarding terms and conditions of employment for all represented and unrepresented employees.
B. CONFERENCE WITH LEGAL COUNSEL- PROPERTY NEGOTIATIONS
Pursuant to Government Code § 54956.8
Property strategy negotiations regarding the Lease of Flanders Mansion (APN 010-061-005)
C. CONFERENCE WITH LEGAL COUNSEL-EXISTING LITIGATION
Pursuant to Government Code§ 54956.9(a)
City of Carmel-by-the-Sea vs. County of Monterey, Superior Court of the State of California Case No. M12513
Sharon Friedrichsen, Public Services Director
Rob Mullane, Community Planning & Building Services Director
Marc Wiener, Interim Senior Planner
V. ANNOUNCEMENTS FROM CLOSED SESSION, FROM COUNCIL MEMBERS AND THE CITY ADMINISTRATOR
A. Announcements from Closed Session
A. CONFERENCE WITH LEGAL COUNSEL- LABOR NEGOTIATIONS
Pursuant to Government Code Section§ 54957.6 (a).
Meet and confer with the Carmel-by-the-Sea's Meyers-Milias Brown Act representative, City Administrator Stilwell to give direction regarding terms and conditions of employment for all represented and unrepresented employees.
B. CONFERENCE WITH LEGAL COUNSEL- PROPERTY NEGOTIATIONS
Pursuant to Government Code § 54956.8
Property strategy negotiations regarding the Lease of Flanders Mansion (APN 010-061-005)
C. CONFERENCE WITH LEGAL COUNSEL-EXISTING LITIGATION
Pursuant to Government Code§ 54956.9(a)
City of Carmel-by-the-Sea vs. County of Monterey, Superior Court of the State of California Case No. M12513
D. PUBLIC EMPLOYEE- PERFORMANCE EVALUATION
Pursuant to Government Code § 54957 (b) 1.
Title: City Attorney
City attorney, Don Freeman, read the items into the record and stated that there are no reports for the public for any of the closed session items, except for item D where there may be an announcement.
Mayor Burnett indicated that item D relates to the performance evaluation of the City Attorney and praised Mr. Freeman for his 30 years of service to the City.
C. Announcements from City Administrator.
1. City Administrator Stilwell announced that Mr. David Stoldt1- General Manager of the Monterey Peninsula Water Management District is here to give a presentation and update on the water supply projects. Mr. Stoldt presented a PowerPoint presentation highlighting the following: supply gap, how litigation was turned into collaboration, legislation, public outreach and the bond issue.
There were several questions and comments from council which were answered by and responded to by Mr. Stoldt.
Mayor Burnett made three announcements relative to this topic as follows: I) RFP process for selecting a design-build firm for the Desai facility; 2) spoke relative to the test wells for the source water and the construction season and it looks like Cal Am for a variety of reasons is not going to meet that window; and 3) on the Ground Water Recycling project that the Water Authority is engaging with the Water Management District and the Pollution Control District to figure out where the key impediments on that project moving forward are.
2. Summary Report from Monday's Workshop
City Administrator Stilwell provided the staff report indicating that the workshop was on parking management and that in summary there is a parking problem or at least a perception of a problem; there is an economic impact and quantitative value to the parking issue to the community; more demand than supply in the commercial corridor; spoke about policy goals, expense to the community in terms of impact to community and businesses and the environment; and that he will return to the City Council with action items in December.
3. Agenda Forecast- Mr. Stilwell made brief comments relative to the forecast highlighting projects related to key initiatives and when these will be coming forward.
Mayor Burnett made three announcements relative to this topic as follows: I) RFP process for selecting a design-build firm for the Desai facility; 2) spoke relative to the test wells for the source water and the construction season and it looks like Cal Am for a variety of reasons is not going to meet that window; and 3) on the Ground Water Recycling project that the Water Authority is engaging with the Water Management District and the Pollution Control District to figure out where the key impediments on that project moving forward are.
2. Summary Report from Monday's Workshop
City Administrator Stilwell provided the staff report indicating that the workshop was on parking management and that in summary there is a parking problem or at least a perception of a problem; there is an economic impact and quantitative value to the parking issue to the community; more demand than supply in the commercial corridor; spoke about policy goals, expense to the community in terms of impact to community and businesses and the environment; and that he will return to the City Council with action items in December.
3. Agenda Forecast- Mr. Stilwell made brief comments relative to the forecast highlighting projects related to key initiatives and when these will be coming forward.
4. City Administrator
Stilwell commented on the Conde Nast reader's choice award-2013 rankings and stated that Carmel was in 6th place for all US cities with an overall rating of 79.
5. ADD-ON- City Administrator Stilwell made brief comments about the gourmet fest event and asked David Fink to provide a brief report. Mr. Fink presented a brief report indicating the details of what the proposed gourmet fest will be like, where it will be held and specific dates. Mr. Fink stated that the event is to be held March 27-30, 2014; and that a formal press release will be issued next month.
VII. CONSENT CALENDAR
F. Receive Public Records and Media Request Log.
Mayor Burnett read the consent calendar items into the record and asked if members of the City Council wished to pull any items. Seeing none, he asked members of the public if anyone wished to pull any items, seeing none, he entertained a motion to approve the consent calendar with supplemental information on Item M, corrections to the minutes of October 8, 2013 and correction to Item C, the ROW workshop summary.
Mayor Pro Tern TALMAGE moved to approve the Consent Calendar items A-M with the noted adjustments to the three items. Motion seconded by Council Member BEACH and carried unanimously.
VIII. ORDERS OF COUNCIL
A. Received first Quarter Financial Report.
City Administrator Stilwell provided the staff report highlighting both the summaries included in the report in terms of the revenues and expenditures. He also made brief comments about the capital improvement projects.
Council Member Theis stated that she appreciates the list of capital projects, which gives a good summary of the on-going and future projects.
A. Received first Quarter Financial Report.
City Administrator Stilwell provided the staff report highlighting both the summaries included in the report in terms of the revenues and expenditures. He also made brief comments about the capital improvement projects.
Council Member Theis stated that she appreciates the list of capital projects, which gives a good summary of the on-going and future projects.
Council Member Beach spoke about the parking workshop held the night before and how fantastic it was.
Mayor Pro Tern Talmage spoke about the capital projects in relation to the work that is going on currently. He indicated that the City is trying to complete these projects before the rainy season.
Mayor Pro Tern Talmage spoke about the capital projects in relation to the work that is going on currently. He indicated that the City is trying to complete these projects before the rainy season.
Mayor Burnett opened the meeting to public comment at 5:58 p.m.
Barbara Livingston- made brief comments about the update to the key initiatives for 2014.
Seeing no further comments, Mayor Burnett closed the meeting to public comment at 5:59 p.m.
Mayor Burnett indicated that there will be a workshop on the key initiatives on December 2 during the Council Workshop at 5:30p.m.
Barbara Livingston- made brief comments about the update to the key initiatives for 2014.
Seeing no further comments, Mayor Burnett closed the meeting to public comment at 5:59 p.m.
Mayor Burnett indicated that there will be a workshop on the key initiatives on December 2 during the Council Workshop at 5:30p.m.
Council Member HILLYARD moved to receive and file the 1st quarter financial report. Motion seconded by Mayor Pro Tern TALMAGE and carried unanimously.
B. Consideration of an appeal of the Planning Commission's decision to deny a Design Study Application (DS 13-33) for the replacement of an existing wood shingle roof with composition shingles on a residence located on Dolores Street 4 parcels southeast of 10th Avenue, in the Single-Family Residential (R-1) Zoning District. The application is being appealed by the property owner, David Goldenson.
B. Consideration of an appeal of the Planning Commission's decision to deny a Design Study Application (DS 13-33) for the replacement of an existing wood shingle roof with composition shingles on a residence located on Dolores Street 4 parcels southeast of 10th Avenue, in the Single-Family Residential (R-1) Zoning District. The application is being appealed by the property owner, David Goldenson.
Marc Wiener, Interim Senior Planner presented the staff report and stated that staff recommends denying the appeal.
Council members asked several questions in relation to the single roof proposal.
Mr. David Goldenson, the appellant made several comments relative to watching the city council video; and clarified the record on what was said at the last meeting pertaining to the houses on each side to his.
Mayor Burnett opened and closed to public comment at 6:11 p.m.
Barbara Livingston - offered that in recent years the design guidelines have tightened and that these provide guidance.
Seeing no further public comments, Mayor Burnett closed the meeting to public comment at 6:13p.m.
Members of the City Council engaged in a substantive discussion about the appeal with Mr. Goldenson and Interim Senior Planner Wiener answering council's questions.
Members of the City Council engaged in a substantive discussion about the appeal with Mr. Goldenson and Interim Senior Planner Wiener answering council's questions.
Council Member BEACH moved to deny the appeal and uphold the decision of the Planning Commission. Motion seconded by Council Member HILLYARD and carried by the following roll call:
AYES: COUNCIL MEMBERS: BEACH, HILLYARD, THEIS, TALMAGE & MAYOR BURNETT
NOES: COUNCIL MEMBERS: NONE
AYES: COUNCIL MEMBERS: BEACH, HILLYARD, THEIS, TALMAGE & MAYOR BURNETT
NOES: COUNCIL MEMBERS: NONE
ABSENT: COUNCIL MEMBERS: NONE
ABSTAIN:COUNCIL MEMBERS:
NONE
E. Consideration of a Resolution adopting the City Fiscal Year (FY) 2013-2017 Information Technology Strategic Plan.
Susan Paul, Administrative Services Director presented the staff report indicating that the final plan includes five goals and that there are eight IT initiatives.
There were several comments and questions from council with Mayor Pro Tern Talmage stating that the four needs on page 6 of the report is exactly what we want and to keep it simple; and to focus on core competencies.
Mayor Burnett opened /closed the meeting to public comment at 8:43p.m.
Mayor Burnett further commented that he would like to see the Granicus system expanded to all Boards and Commissions and as it relates to the mission/vision statement, he made a suggestion that he does not want the technology itself to be innovative and not a focus on the technology but on the use of the technology and asked how this is incorporated into the vision statement before the council. Susan Paul, Administrative Services Director stated she will make that change as requested.
Council Member HILLYARD moved to adopt the Resolution adopting the City Fiscal Year (FY) 2013-2017 Information Technology IT) Strategic Plan. Motion seconded by Council Member THEIS and carried unanimously.
Council Member HILLYARD moved to adopt the Resolution adopting the City Fiscal Year (FY) 2013-2017 Information Technology IT) Strategic Plan. Motion seconded by Council Member THEIS and carried unanimously.
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