Monday, July 20, 2020

PUBLIC RECORDS ACT (PRA) LOG MAY 2020: PRA 2020-041 through PRA 2020-052

ABSTRACT:  For the month of May 2020, the City Clerk’s Office received twelve (12) California Public Records Act requests, specifically, PRA 2020-041 through PRA 2020-052 TO Honorable Mayor and City Council Members SUBMITTED BY Britt Avrit, City Clerk, SUBMITTED ON June 16, 2020 and APPROVED BY Chip Rerig, City Administrator. Information for each PRA request, including REQUEST NUMBER, REQUEST DATE, STATUS, COMPLETED DATE, REQUESTOR, INFORMATION REQUESTED, NOTES and City Response document copies are embedded.


PRA LOG
MAY 2020
PRA 2020-041 through PRA 2020-052


REQUEST NUMBER 2020-041
REQUEST DATE 5/1/2020
STATUS
COMPLETED DATE 5/11/2020
REQUESTOR Paterson
INFORMATION REQUESTED electronic copies of materials pertaining to the aforementioned CLOSED SESSIONS items are requested

Britt Avrit, City Clerk:

RE:  CITY OF CARMEL-BY-THE-SEA
CITY COUNCIL AGENDAS
CITY COUNCIL SPECIAL MEETING
Monday, May 4, 2020
CLOSED SESSION
D. Consultation with: City Administrator, Assistant City Administrator, Chief of Police and City Attorney – Threat to Public Services pursuant to Government Code Section 54957.

CITY COUNCIL SPECIAL MEETING
Wednesday, April 15, 2020
CLOSED SESSION
A. Consultation with: City Administrator, Assistant City Administrator, Chief of Police and City Attorney – Threat to Public Services pursuant to Government Code Section 54957.

CITY COUNCIL SPECIAL MEETING
Monday, April 6, 2020
CLOSED SESSION
A. Consultation with: City Administrator, Assistant City Administrator, Chief of Police and City Attorney – Threat to Public Services pursuant to Government Code Section 54957.

CITY COUNCIL SPECIAL MEETING
Monday, March 30, 2020
CLOSED SESSION
2. Consultation with: City Administrator, Assistant City Administrator, Chief of Police and City Attorney – Threat to Public Services pursuant to Government Code Section 54957.

CITY COUNCIL SPECIAL MEETING
Monday, March 23, 2020
CLOSED SESSION
A. Consultation with: City Administrator, Assistant City Administrator, Chief of Police and City Attorney – Threat to Public Services pursuant to Government Code Section 54957.

Given that “tax revenue” is not considered a “threat to public services” and therefore not subject to closed sessions, electronic copies of materials pertaining to the aforementioned CLOSED SESSIONS items are requested.

Ms. Paterson

REFERENCE: Crisis mode should not change the basic rules of government transparency.
 Apr 2, 2020

In Carmel, City Council went into closed session to discuss a “threat to public services.” That threat, it turns out, is to the city’s bottom line: With so many hotels and businesses closed right now, tax revenue to the city has plummeted and, Mayor Dave Potter tells me, the city might have to consider layoffs because of it.
Closed-session meetings are normally reserved for a few things: property negotiations, litigation, personnel matters. Budget prospects are none of those.
It’s an improper use of closed session, says First Amendment Coalition Executive Director David Snyder. The “threat to public services” exemption is meant for things like a potential threats to public buildings or public utilities, so an agency’s plan on how to protect things remains private



Hello,
In response to your request for records dated and received May 1, 2020, for the following:

RE:  CITY OF CARMEL-BY-THE-SEA
CITY COUNCIL AGENDAS
CITY COUNCIL SPECIAL MEETING
Monday, May 4, 2020
CLOSED SESSION
D. Consultation with: City Administrator, Assistant City Administrator, Chief of Police and City Attorney – Threat to Public Services pursuant to Government Code Section 54957.

CITY COUNCIL SPECIAL MEETING
Wednesday, April 15, 2020
CLOSED SESSION
A. Consultation with: City Administrator, Assistant City Administrator, Chief of Police and City Attorney – Threat to Public Services pursuant to Government Code Section 54957.

CITY COUNCIL SPECIAL MEETING
Monday, April 6, 2020
CLOSED SESSION
A. Consultation with: City Administrator, Assistant City Administrator, Chief of Police and City Attorney – Threat to Public Services pursuant to Government Code Section 54957.

CITY COUNCIL SPECIAL MEETING
Monday, March 30, 2020
CLOSED SESSION
2. Consultation with: City Administrator, Assistant City Administrator, Chief of Police and City Attorney – Threat to Public Services pursuant to Government Code Section 54957.

CITY COUNCIL SPECIAL MEETING
Monday, March 23, 2020
CLOSED SESSION
A. Consultation with: City Administrator, Assistant City Administrator, Chief of Police and City Attorney – Threat to Public Services pursuant to Government Code Section 54957.

 Given that “tax revenue” is not considered a “threat to public services” and therefore not subject to closed sessions, electronic copies of materials pertaining to the aforementioned CLOSED SESSIONS items are requested.

It has been determined there are no records to provide.

Thank you, 

Britt Avrit, MMC
City Clerk
City of Carmel-by-the-Sea

Your request for public records, including your email address, and the City’s response to your request are subject to disclosure as public records under the California Public Records Act.
The City has declared an emergency in response to the COVID-19 crisis. In addition, the County of Monterey has issued a “shelter in place” order which is applicable to the City of Carmel-by-the-Sea.  Accordingly, except as necessary to provide essential services, City offices are closed, effective March 18, 2020. The closure currently is ordered through April 8, 2020, but may be extended if circumstances warrant.

This Emergency impacts the City’s ability to provide services that are not immediately essential for the protection of public health and safety. The City has determined that responding to public records requests within the statutory time frames are not essential services. For those who wish to submit a request for public records, please continue to submit your request via email.  However, you are advised that the City anticipates being delayed with responding to both previously received and new requests in light of the Declared Emergency.
PRA 2020-041 City Response

REQUEST NUMBER 2020-042
REQUEST DATE 5/8/2020
STATUS
COMPLETED DATE 5/18/2020
REQUESTOR Rick Losoya, MRC
INFORMATION REQUESTED all contracts & RFP, RFI & RFQs for Multifunction Devices (MFD/MFP), copiers, Printers.  Production print devices and Managed Print Service contracts.

PRA 2020-042 City Response

REQUEST NUMBER 2020-043
REQUEST DATE 5/8/2020
STATUS
COMPLETED DATE
REQUESTOR Paterson
INFORMATION REQUESTED Electronic copies of internal (within the City) communications mentioning “coronavirus,” “Covid-19,” “shelter-in-place” and “social distancing” between February 8, 2020 and the present.

Hello,
The City is in receipt of your request for records dated and received May 8, 2020, for the following:

Electronic copies of internal (within the City) communications mentioning “coronavirus,” “Covid-19,” “shelter-in-place” and “social distancing” between February 8, 2020 and the present.    

Since the Shelter in Place directive began, many staff have incorporated an auto-response or email signature that uses the words and/or phrases you've requested. A search of City records will be conducted for records outside of those auto-response/email signatures. A determination if there are records responsive to your request will be provided within 10 days of your request.

Thank you, 

Britt Avrit, MMC
City Clerk
City of Carmel-by-the-Sea

Your request for public records, including your email address, and the City’s response to your request are subject to disclosure as public records under the California Public Records Act.
The City has declared an emergency in response to the COVID-19 crisis. In addition, the County of Monterey has issued a “shelter in place” order which is applicable to the City of Carmel-by-the-Sea.  Accordingly, except as necessary to provide essential services, City offices are closed, effective March 18, 2020. The closure currently is ordered through April 8, 2020, but may be extended if circumstances warrant.

This Emergency impacts the City’s ability to provide services that are not immediately essential for the protection of public health and safety. The City has determined that responding to public records requests within the statutory time frames are not essential services. For those who wish to submit a request for public records, please continue to submit your request via email.  However, you are advised that the City anticipates being delayed with responding to both previously received and new requests in light of the Declared Emergency.

Hello,
In response to your request for records dated and received May 8, 2020, for Electronic copies of internal (within the City) communications mentioning “coronavirus,” “Covid-19,” “shelter-in-place” and “social distancing” between February 8, 2020 and the present, it has been determined there are public records responsive to your request. It is anticipated the records will be available by June 12, 2020.

Thank you, 


Britt Avrit, MMC
City Clerk
City of Carmel-by-the-Sea

Your request for public records, including your email address, and the City’s response to your request are subject to disclosure as public records under the California Public Records Act.
The City has declared an emergency in response to the COVID-19 crisis. In addition, the County of Monterey has issued a “shelter in place” order which is applicable to the City of Carmel-by-the-Sea.  Accordingly, except as necessary to provide essential services, City offices are closed, effective March 18, 2020. The closure currently is ordered through April 8, 2020, but may be extended if circumstances warrant.

This Emergency impacts the City’s ability to provide services that are not immediately essential for the protection of public health and safety. The City has determined that responding to public records requests within the statutory time frames are not essential services. For those who wish to submit a request for public records, please continue to submit your request via email.  However, you are advised that the City anticipates being delayed with responding to both previously received and new requests in light of the Declared Emergency.

Hello,
Please follow the link https://drive.google.com/drive/folders/1O8W-ROXCbh1FTt7wndAIzZ1GRuvp94FJ?usp=sharing to obtain some of the records on file in response to your request dated May 8, 2020, for  Electronic copies of internal (within the City) communications mentioning “coronavirus,” “Covid-19,” “shelter-in-place” and “social distancing” between February 8, 2020 and the present.  

Due to the anticipated volume of records to be reviewed, records will be provided at various intervals. This production of records is the first of what may be several productions of records. It is anticipated the next production of records will be produced by July 10, 2020. 

The City is making all reasonable efforts to comply with the Public Records Act recognizing that these efforts are impacted by limitations imposed by Covid-19.

Thank you,

Britt Avrit, MMC
City Clerk
City of Carmel-by-the-Sea

Your request for public records, including your email address, and the City’s response to your request are subject to disclosure as public records under the California Public Records Act.
The City has declared an emergency in response to the COVID-19 crisis. In addition, the County of Monterey has issued a “shelter in place” order which is applicable to the City of Carmel-by-the-Sea.  Accordingly, except as necessary to provide essential services, City offices are closed, effective March 18, 2020. The closure currently is ordered through April 8, 2020, but may be extended if circumstances warrant.

This Emergency impacts the City’s ability to provide services that are not immediately essential for the protection of public health and safety. The City has determined that responding to public records requests within the statutory time frames are not essential services. For those who wish to submit a request for public records, please continue to submit your request via email.  However, you are advised that the City anticipates being delayed with responding to both previously received and new requests in light of the Declared Emergency.
PRA 2020-043 City Response

REQUEST NUMBER 2020-044
REQUEST DATE 5/7/2020
STATUS
COMPLETED DATE 5/19/2020
REQUESTOR Kellie Quinn-Hoffmeister
INFORMATION REQUESTED Verbal report to Chtp Rerig Quarterly notes or meeting minutes. Accounung Records with audited financtals for year-end. I never received these from 2019.  1st quarter 2020: Unaudited financtal statements (balance sheet and income and cash flow statements depicting performance against budget), profit and loss statements, and fund development progress. Sunset Center 1st Quarter Financials

PRA 2020-044 City Response

REQUEST NUMBER 2020-045
REQUEST DATE 5/11/2020
STATUS
COMPLETED DATE
REQUESTOR Paterson
INFORMATION REQUESTED RE: REQUEST FOR PROPOSALS: RESIDENT CURATORSHIP FLANDERS MANSION, CITY OF CARMEL-BY-THE-SEA
Electronic copies of REQUEST FOR PROPOSALS: RESIDENT CURATORSHIP FLANDERS MANSION, CITY OF CARMEL-BY-THE-SEA, now that the City has concluded negotiation process.

Hello,

Attached are the electronic records on file for your request dated May 10, 2020, and received May 11, 2020, for Electronic copies of REQUEST FOR PROPOSALS: RESIDENT CURATORSHIP FLANDERS MANSION,  CITY OF CARMEL-BY-THE-SEA, now that the City has concluded negotiation process. If you would like copies of the paper records that were submitted in response to the Request for Proposals for this project, please respond to this email within 14 days, and the copy cost and postage (if applicable) can be determined and provided.  If a response is not received within 14 days (June 3, 2020), your request will be considered complete.   


Thank you, 


Britt Avrit, MMC
City Clerk
City of Carmel-by-the-Sea

Your request for public records, including your email address, and the City’s response to your request are subject to disclosure as public records under the California Public Records Act.
The City has declared an emergency in response to the COVID-19 crisis. In addition, the County of Monterey has issued a “shelter in place” order which is applicable to the City of Carmel-by-the-Sea.  Accordingly, except as necessary to provide essential services, City offices are closed, effective March 18, 2020. The closure currently is ordered through April 8, 2020, but may be extended if circumstances warrant.

This Emergency impacts the City’s ability to provide services that are not immediately essential for the protection of public health and safety. The City has determined that responding to public records requests within the statutory time frames are not essential services. For those who wish to submit a request for public records, please continue to submit your request via email.  However, you are advised that the City anticipates being delayed with responding to both previously received and new requests in light of the Declared Emergency.

PRA 2020-045 City Response

REQUEST NUMBER 2020-046
REQUEST DATE 5/20/2020
STATUS
COMPLETED DATE
REQUESTOR Paterson
INFORMATION REQUESTED Electronic copies of agreements/contracts and billing and payment receipts for all outside firms storing city records in off-site storage areas.

Hello,
This email is in response to your request for records dated and received May 20, 2020, for:

Electronic copies of agreements/contracts and billing and payment receipts for all outside firms storing city records in off-site storage areas.  
AMENDED PRA REQUEST:
1.      Exclude IRON MOUNTAIN CUSTOMER AGREEMENT, billing and payment receipts.
2      For any other companies, agreements, billing and payment receipts for the last fiscal quarter (January 2020-March 2020)

It has been determined there are no electronic records responsive to your request; there are hard copy records available. If you would like copies of the paper records that are available, please respond to this email within 14 days, and the copy cost and postage (if applicable) can be determined and provided. If I do not hear from you regarding your desire to pay for the paper copies available and pick up or pay the applicable postage, your request will be considered complete.

Thank you, 

Britt Avrit, MMC
City Clerk
City of Carmel-by-the-Sea

Your request for public records, including your email address, and the City’s response to your request are subject to disclosure as public records under the California Public Records Act.
The City has declared an emergency in response to the COVID-19 crisis. In addition, the County of Monterey has issued a “shelter in place” order which is applicable to the City of Carmel-by-the-Sea.  Accordingly, except as necessary to provide essential services, City offices are closed, effective March 18, 2020. The closure currently is ordered through April 8, 2020, but may be extended if circumstances warrant.

This Emergency impacts the City’s ability to provide services that are not immediately essential for the protection of public health and safety. The City has determined that responding to public records requests within the statutory time frames are not essential services. For those who wish to submit a request for public records, please continue to submit your request via email.  However, you are advised that the City anticipates being delayed with responding to both previously received and new requests in light of the Declared Emergency.
PRA 2020-046 City Response

REQUEST NUMBER 2020-047
REQUEST DATE 5/20/2020
STATUS
COMPLETED DATE 6/1/2020
REQUESTOR Paterson
INFORMATION REQUESTED Electronic copies of the following public records:
PUBLIC RECORDS REQUEST LOG 2014
Request No. 2014-58
Information Requested: Would like to know when a resolution was passed that lets each household in Carmel by the Sea to have a PO Box
Requestor: Andrei Kondratiev
City Response to Public Records Request (No. 2014-58) dated May 16, 2014
Including RESOLUTION NO. 2003-91 stating, in part, “ WHEREAS, the City Council has determined that continuing full mail delivery is an essential community service for those residents who desire this service” and CITY COUNCIL AGENDA CHECK LIST.

PUBLIC RECORDS REQUEST LOG 2014
Request No. 2014-73
Information Requested: Request a copy of the agreement between the Carmel Post Office/Post Master and the City of Carmel which provides a no fee PO Box to residents of the city
Requestor: Jeffery Svihus
City Response to Public Records Request (No. 2014-073) dated June 26, 2014
Including June 14, 2002 letter to John E. Potter, Postmaster-General, United States Postal Service, from Sue McCloud, Mayor stating, in part, “When home mail delivery became a hot button issue here two years ago, the City resolved this by contracting for home mail delivery for those who requested it.”

PUBLIC RECORDS REQUEST LOG 2014
Request No. 2014-97
Information Requested: resolution for mail service
Requestor: Jim Dougherty
City Response to Public Records Request (No. 2014-097) dated August 27, 2014
Including:
June 14, 2002 letter to John E. Potter, Postmaster-General, United States Postal Service, from Sue McCloud, Mayor, stating, in part, “When home mail delivery became a hot button issue here two years ago, the City resolved this by contracting for home mail delivery for those who requested it.”
City Council Agenda Item Summary Meeting Date: March 7, 2006 32 Prepared by: Joyce Giuffre
City of Carmel Analysis of Acct #01-64204 Mail Service Contract
Total Expenditures by Fiscal Year
FY2006-07 thru FY2013-14


Hello,

Attached are the electronic records on file for your request dated May 20, 2020, for: 

PUBLIC RECORDS REQUEST LOG 2014
Request No. 2014-58
Information Requested: Would like to know when a resolution was passed that lets each household in Carmel by the Sea to have a PO Box
Requestor: Andrei Kondratiev
City Response to Public Records Request (No. 2014-58) dated May 16, 2014
Including RESOLUTION NO. 2003-91 stating, in part, “ WHEREASthe City Council has determined that continuing full mail delivery is an essential community service for those residents who desire this service” and CITY COUNCIL AGENDA CHECK LIST.

 PUBLIC RECORDS REQUEST LOG 2014
Request No. 2014-73
Information Requested: Request a copy of the agreement between the Carmel Post Office/Post Master and the City of Carmel which provides a no fee PO Box to residents of the city
Requestor: Jeffery Svihus
City Response to Public Records Request (No. 2014-073) dated June 26, 2014
Including June 14, 2002 letter to John E. Potter, Postmaster-General, United States Postal Service, from Sue McCloud, Mayor stating, in part, “When home mail delivery became a hot button issue here two years ago, the City resolved this by contracting for home mail delivery for those who requested it.”


PUBLIC RECORDS REQUEST LOG 2014
Request No. 2014-97
Information Requested: resolution for mail service
Requestor: Jim Dougherty
City Response to Public Records Request (No. 2014-097) dated August 27, 2014
Including:
June 14, 2002 letter to John E. Potter, Postmaster-General, United States Postal Service, from Sue McCloud, Mayor, stating, in part, “When home mail delivery became a hot button issue here two years ago, the City resolved this by contracting for home mail delivery for those who requested it.”
City Council Agenda Item Summary Meeting Date: March 7, 2006 32 Prepared by: Joyce Giuffre
City of Carmel Analysis of Acct #01-64204 Mail Service Contract
Total Expenditures by Fiscal Year
FY2006-07 thru FY2013-14


Thank you, 


Britt Avrit, MMC
City Clerk
City of Carmel-by-the-Sea

Your request for public records, including your email address, and the City’s response to your request are subject to disclosure as public records under the California Public Records Act.
The City has declared an emergency in response to the COVID-19 crisis. In addition, the County of Monterey has issued a “shelter in place” order which is applicable to the City of Carmel-by-the-Sea.  Accordingly, except as necessary to provide essential services, City offices are closed, effective March 18, 2020. The closure currently is ordered through April 8, 2020, but may be extended if circumstances warrant.

This Emergency impacts the City’s ability to provide services that are not immediately essential for the protection of public health and safety. The City has determined that responding to public records requests within the statutory time frames are not essential services. For those who wish to submit a request for public records, please continue to submit your request via email.  However, you are advised that the City anticipates being delayed with responding to both previously received and new requests in light of the Declared Emergency.

PRA 2020-047 City Response

REQUEST NUMBER 2020-048
REQUEST DATE 5/21/2020
STATUS
COMPLETED DATE 6/1/2020
REQUESTOR Paterson
INFORMATION REQUESTED Pertinent public records pertaining to home mail delivery from 2001, 2002 and 2006.
2001: CITY COUNCIL
AGENDA CHECK LIST
STAFF REPORT
“Peninsula Messenger Service will assure that the proper U.S. Postal Service permission application is on file for those residents who desire home mail delivery.”
“…the paid service will offer another choice for those persons interested in receiving home delivery.”
“The U.S. Postal Service has been briefed on the City's intent to implement the private mail delivery service in the City and have committed their support by facilitating the manner by which the mail courier will pickup the mail.”
“Staff believes that the above proposal provides a compromise for providing mail delivery while maintaining the City's community character.”

2002: CITY HALL
BOX CC
CARMEL-BY-THE-SEA. CALIFORNIA 93921
June 14, 2002
John E. Potter
Postmaster-General
United States Postal Service
“When home mail delivery became a hot button issue here two years ago, the City resolved this by contracting for home mail delivery for those who requested it.”
Sue McCloud
Mayor

2006: AGREEMENT FOR SERVICES
January, 2006, by and between the CITY OF CARMEL-BY-THE-SEA and RON CAMPBELL, doing business as PENINSULA MESSENGER SERVICE (hereinafter referred to as "PMS").
SCOPE OF SERVICES
A. PMS shall deliver mail to residents of the City of Carmel-by-the-Sea
B. PMS shall deliver mail to Carmel-by-the-Sea City Hall, Carmel-by-the-Sea Library, Carmel-by-the-Sea Fire Department and Carmel-by-the-Sea Police Department 

2006: Meeting Date: March 7, 2006
Prepared by: Joyce Giuffre
City Council
Agenda Item Summary
Name: Consideration of a Resolution authorizing an agreement with Peninsula Messenger Service for mail delivery services
“Without Peninsula Messenger's delivery services to City offices, the mail is picked up and dropped off at the post office by Administrative Coordinators. This results in lost time at their desks and coverage issues for the phones and the public window counter.”


 Hello,
this email is in response to your request for records dated May 20, 2020, and received May 21, 2020 for:

Pertinent public records pertaining to home mail delivery from 2001, 2002 and 2006.

2001: CITY COUNCIL
AGENDA CHECK LIST
STAFF REPORT
“Peninsula Messenger Service will assure that the proper U.S. Postal Service permission application is on file for those residents who desire home mail delivery.”
“…the paid service will offer another choice for those persons interested in receiving home delivery.”
“The U.S. Postal Service has been briefed on the City's intent to implement the private mail delivery service in the City and have committed their support by facilitating the manner by which the mail courier will pickup the mail.”
“Staff believes that the above proposal provides a compromise for providing mail delivery while maintaining the City's community character.”

2002: CITY HALL
BOX CC
CARMEL-BY-THE-SEA. CALIFORNIA 93921
June 14, 2002
John E. Potter
Postmaster-General
United States Postal Service
“When home mail delivery became a hot button issue here two years ago, the City resolved this by contracting for home mail delivery for those who requested it.”
Sue McCloud
Mayor

2006: AGREEMENT FOR SERVICES
January, 2006, by and between the CITY OF CARMEL-BY-THE-SEA and RON CAMPBELL, doing business as PENINSULA MESSENGER SERVICE (hereinafter referred to as "PMS").
SCOPE OF SERVICES
A. PMS shall deliver mail to residents of the City of Carmel-by-the-Sea
B. PMS shall deliver mail to Carmel-by-the-Sea City Hall, Carmel-by-the-Sea Library, Carmel-by-the-Sea Fire Department and Carmel-by-the-Sea Police Department 

2006: Meeting Date: March 7, 2006
Prepared by: Joyce Giuffre
City Council
Agenda Item Summary
Name: Consideration of a Resolution authorizing an agreement with Peninsula Messenger Service for mail delivery services
“Without Peninsula Messenger's delivery services to City offices, the mail is picked up and dropped off at the post office by Administrative Coordinators. This results in lost time at their desks and coverage issues for the phones and the public window counter.”

It has been determined there are no public records responsive to your request.

Thank you, 


Britt Avrit, MMC
City Clerk
City of Carmel-by-the-Sea

Your request for public records, including your email address, and the City’s response to your request are subject to disclosure as public records under the California Public Records Act.
The City has declared an emergency in response to the COVID-19 crisis. In addition, the County of Monterey has issued a “shelter in place” order which is applicable to the City of Carmel-by-the-Sea.  Accordingly, except as necessary to provide essential services, City offices are closed, effective March 18, 2020. The closure currently is ordered through April 8, 2020, but may be extended if circumstances warrant.

This Emergency impacts the City’s ability to provide services that are not immediately essential for the protection of public health and safety. The City has determined that responding to public records requests within the statutory time frames are not essential services. For those who wish to submit a request for public records, please continue to submit your request via email.  However, you are advised that the City anticipates being delayed with responding to both previously received and new requests in light of the Declared Emergency.
PRA 2020-048 City Response

REQUEST NUMBER 2020-049
REQUEST DATE 5/21/2020
STATUS
COMPLETED DATE 6/1/2020
REQUESTOR Paterson
INFORMATION REQUESTED Electronic copies of all materials and records used and consulted by Sharon Friedrichsen, Director, Contracts and Budgets, and Chip Rerig, City Administrator, in writing and approving the following three Staff Reports:

  1. CITY OF CARMEL-BY-THE-SEA
CITY COUNCIL
Staff Report
May 1, 2018
ORDERS OF BUSINESS
TO: Honorable Mayor and City Council Members
SUBMITTED BY: Sharon Friedrichsen, Director of Budget and Contracts
APPROVED BY: Chip Rerig, City Administrator
SUBJECT: Consider Continuing, Modifying, or Eliminating Home Mail Delivery Service Provided by the City.
  1. CITY OF CARMEL-BY-THE-SEA
CITY COUNCIL
Staff Report
March 3, 2020
ORDERS OF BUSINESS
TO: Honorable Mayor and City Council Members
SUBMITTED BY: Sharon Friedrichsen - Director, Contracts and Budgets
APPROVED BY: Chip Rerig, City Administrator
SUBJECT: Receive a report on options related to the home mail delivery services program and provide direction to staff
  1. CITY OF CARMEL-BY-THE-SEA
CITY COUNCIL
Staff Report
April 7, 2020
CONSENT AGENDA
TO: Honorable Mayor and City Council Members
SUBMITTED BY: Sharon Friedrichsen - Director, Contracts and Budgets
APPROVED BY: Chip Rerig, City Administrator
SUBJECT:
Adopt Resolution 2020-027 affirming modification to the home mail delivery program to include the use of eligibility criteria and provide direction to staff.

Hello,
This email is in response to your request for records dated and received May 21, 2020 for:


Electronic copies of all materials and records used and consulted by Sharon Friedrichsen, Director, Contracts and Budgets, and Chip Rerig, City Administrator, in writing and approving the following three Staff Reports:

1.       CITY OF CARMEL-BY-THE-SEA
CITY COUNCIL
Staff Report
May 1, 2018
ORDERS OF BUSINESS
TO: Honorable Mayor and City Council Members
SUBMITTED BY: Sharon Friedrichsen, Director of Budget and Contracts
APPROVED BY: Chip Rerig, City Administrator
SUBJECT: Consider Continuing, Modifying, or Eliminating Home Mail Delivery Service Provided by the City.
2.       CITY OF CARMEL-BY-THE-SEA
CITY COUNCIL
Staff Report
March 3, 2020
ORDERS OF BUSINESS
TO: Honorable Mayor and City Council Members
SUBMITTED BY: Sharon Friedrichsen - Director, Contracts and Budgets
APPROVED BY: Chip Rerig, City Administrator
SUBJECT: Receive a report on options related to the home mail delivery services program and provide direction to staff
3.       CITY OF CARMEL-BY-THE-SEA
CITY COUNCIL
Staff Report
April 7, 2020
CONSENT AGENDA
TO: Honorable Mayor and City Council Members
SUBMITTED BY: Sharon Friedrichsen - Director, Contracts and Budgets
APPROVED BY: Chip Rerig, City Administrator
SUBJECT:
Adopt Resolution 2020-027 affirming modification to the home mail delivery program to include the use of eligibility criteria and provide direction to staff.

It has been determined there are no public records responsive to your request.

Thank you, 

Britt Avrit, MMC
City Clerk
City of Carmel-by-the-Sea

Your request for public records, including your email address, and the City’s response to your request are subject to disclosure as public records under the California Public Records Act.
The City has declared an emergency in response to the COVID-19 crisis. In addition, the County of Monterey has issued a “shelter in place” order which is applicable to the City of Carmel-by-the-Sea.  Accordingly, except as necessary to provide essential services, City offices are closed, effective March 18, 2020. The closure currently is ordered through April 8, 2020, but may be extended if circumstances warrant.

This Emergency impacts the City’s ability to provide services that are not immediately essential for the protection of public health and safety. The City has determined that responding to public records requests within the statutory time frames are not essential services. For those who wish to submit a request for public records, please continue to submit your request via email.  However, you are advised that the City anticipates being delayed with responding to both previously received and new requests in light of the Declared Emergency.
PRA 2020-049 City Response

REQUEST NUMBER 2020-050
REQUEST DATE 5/28/2020
STATUS
COMPLETED DATE 6/10/2020
REQUESTOR Paterson
INFORMATION REQUESTED Electronic copies of the following contracts per City Administrator Contract Log FY 2019-20:
Date Entered Into 1-Mar-20
Contractor ANDERSON COMMUNICATINS EXPERTISE
Contract Amount $3,500.00
Purpose Review current telecom services with a goal of removing services not longer needed or modifying services to meet current requirements

Date Entered Into 2-Mar-20
Contractor AVIATE ENTERPRISES INC
Contract Amount $15,000.00
Purpose IT Security DARKTRACE Program 1 year subscription

ANDERSON COMMUNICATINS EXPERTISE

AVIATE ENTERPRISES INC
 PRA 2020-050 City Response

REQUEST NUMBER 2020-051
REQUEST DATE 5/28/2020
STATUS
COMPLETED DATE 6/11/2020
REQUESTOR Paterson
INFORMATION REQUESTED Electronic copies of Public Records Act requests and City’s responses to PRA requests CITY CLERK'S OFFICE PRA LOG APRIL 2020 (Mislabeled February 2020) REQUEST NUMBERS PRA 2020-035 and 2020-039.

Hello,
Attached please find the records on file in response to your request dated May 28, 2020, for the following:

Electronic copies of Public Records Act requests and City’s responses to PRA requests CITY CLERK'S OFFICE PRA LOG APRIL 2020 (Mislabeled February 2020) REQUEST NUMBERS PRA 2020-035 and 2020-039.


Thank you,

Britt Avrit, MMC
City Clerk
City of Carmel-by-the-Sea

Your request for public records, including your email address, and the City’s response to your request are subject to disclosure as public records under the California Public Records Act.
The City has declared an emergency in response to the COVID-19 crisis. In addition, the County of Monterey has issued a “shelter in place” order which is applicable to the City of Carmel-by-the-Sea.  Accordingly, except as necessary to provide essential services, City offices are closed, effective March 18, 2020. The closure currently is ordered through April 8, 2020, but may be extended if circumstances warrant.

This Emergency impacts the City’s ability to provide services that are not immediately essential for the protection of public health and safety. The City has determined that responding to public records requests within the statutory time frames are not essential services. For those who wish to submit a request for public records, please continue to submit your request via email.  However, you are advised that the City anticipates being delayed with responding to both previously received and new requests in light of the Declared Emergency.
PRA 2020-051 City Response

REQUEST NUMBER 2020-052
REQUEST DATE 5/28/2020, amended 6/1/2020
STATUS
COMPLETED DATE  
REQUESTOR Paterson
INFORMATION REQUESTED Electronic copies of City contracts with the following entities to account for “Contract Amounts” per monthly City Check Registers:
HdL & Assoc. Contract Amount $7,000.00
Revenue & Cost Specialists LLC Contract Amount $15,000
RJA Mgmt Svcs Contract Amount $15,000
Chavan and Associates, LLC Contract Amount $32,000
Pen Messenger Contract Amount $ 203,025.00
Pureserve Building Service Contract Amount $231,587.00

Hello,
Attached please find the records on file in response to your request dated June 1, 2020, for the following:

AMENDED PRA REQUEST
Cancel requests for:
West Cst Arborists Contract Amount $125,000
Town & Country Gardening Contract Amount $126,415.00
Electronic copies of City contracts with the following entities to account for “Contract Amounts” per monthly City Check Registers:

HdL & Assoc. Contract Amount $7,000.00
Revenue & Cost Specialists LLC Contract Amount $15,000
RJA Mgmt Svcs Contract Amount $15,000
Chavan and Associates, LLC Contract Amount $32,000
West Cst Arborists Contract Amount $125,000
Town & Country Gardening Contract Amount $126,415.00
Pen Messenger Contract Amount $ 203,025.00
Pureserve Building Service Contract Amount $231,587.00

Thank you,


Britt Avrit, MMC
City Clerk
City of Carmel-by-the-Sea

Your request for public records, including your email address, and the City’s response to your request are subject to disclosure as public records under the California Public Records Act.
The City has declared an emergency in response to the COVID-19 crisis. In addition, the County of Monterey has issued a “shelter in place” order which is applicable to the City of Carmel-by-the-Sea.  Accordingly, except as necessary to provide essential services, City offices are closed, effective March 18, 2020. The closure currently is ordered through April 8, 2020, but may be extended if circumstances warrant.

This Emergency impacts the City’s ability to provide services that are not immediately essential for the protection of public health and safety. The City has determined that responding to public records requests within the statutory time frames are not essential services. For those who wish to submit a request for public records, please continue to submit your request via email.  However, you are advised that the City anticipates being delayed with responding to both previously received and new requests in light of the Declared Emergency.

HdL & Assoc. Contract Amount $7,000.00

https://drive.google.com/file/d/1eWNl7cISahngaA4GHWcvOLjaywuWG81p/view?usp=sharing
Revenue & Cost Specialists LLC Contract Amount $15,000

RJA Mgmt Svcs Contract Amount $15,000

Chavan and Associates, LLC Contract Amount $32,000

Pen Messenger Contract Amount $ 203,025.00

Pureserve Building Service Contract Amount $231,587.00
PRA 2020-052 City Response

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