Friday, February 01, 2013

MINUTES for Six Noteworthy 4 December 2012 City Council Agenda Items

MINUTES
REGULAR CITY COUNCIL MEETING
CITY OF CARMEL-BY-THE-SEA
December 4, 2012

I. CALL TO ORDER
The regular meeting of the City Council of the City of Carmel-by-the-Sea, California, was  held on the above date at the stated hour of 4:34 p.m.  Mayor Burnett called the meeting  to order.

II. ROLL CALL
PRESENT:    Council Members Beach, Hillyard, Talmage, Theis & Mayor Burnett
     
ABSENT: None
STAFF PRESENT:   Jason Stilwell, City Administrator 
Heidi Burch, Assistant City Administrator/City Clerk
Paul Tomasi, Sergeant at Arms
Marc Wiener, Associate Planner
Sharon Friedrichsen, Public Services Manager

V.  ANNOUNCENTS FROM CLOSED SESSION, FROM CITY COUNCIL MEMBERS AND THE CITY ADMINISTRATOR.

A. Announcements from Closed Session

1. Public Employee Performance Evaluation - Government Code Section 54957. Title: City Attorney.

2. Public Employee Performance Evaluation - Government Code Section 54957. Title: City Administrator.

City Attorney Don Freeman said the Council met in Closed Session on December 3, 2012 on two items.   There was no reportable action taken.

VIII. ORDERS OF COUNCIL

A. Receive an update on the status of Measure D; provide direction to staff; and authorize the City Administrator to execute agreements with the State Board of Equalization for Implementation of a Local Transactions and Use Tax.

City Administrator Stilwell presented the staff report.

Mayor Burnett opened and closed the meeting to public comment at 5:45 p.m.

Council Member HILLYARD moved to adopt the Resolution to authorize the City Administrator to execute agreements with the State Board of Equalization for Implementation of a Local Transactions and Use Tax, seconded by Council Member BEACH,  and carried by the following vote:

AYES:   COUNCIL MEMBERS: BEACH; HILLYARD; TALMAGE; THEIS & BURNETT
NOES:  COUNCIL MEMBERS: NONE
ABSENT: COUNCIL MEMBERS: NONE
ABSTAIN:   COUNCIL MEMBERS:  NONE

Council Member TALMAGE moved to approve the funding for Item 3A of the staff report (repair/replace 200’ block with new sidewalk or with cobblestone curb and gutter) and have the City Administrator bring back this discussion at the February Council meeting when updated figures will be available, seconded by Council Member THEIS and carried by the  following vote:

AYES:   COUNCIL MEMBERS: BEACH; HILLYARD; TALMAGE; THEIS & BURNETT
NOES:  COUNCIL MEMBERS: NONE
ABSENT: COUNCIL MEMBERS: NONE
ABSTAIN:   COUNCIL MEMBERS:  NONE

B. Review 2012 City Goals and key projects and discuss and review 2013 City Goals

City Administrator Stilwell presented the report.

Mayor Burnett opened the meeting to public comment at 6:22 p.m.

Monte Miller addressed Council regarding shared fire services.

Mayor Burnett closed the meeting to public comment at 6:23 p.m. 

Mayor Burnett then re-opened the meeting to public comment at 6:41 p.m.

Barbara Livingston recommended inclusion of a Forest Management Plan with the Shoreline Management Plan and use parking plans already developed. The Carmel Residents Association will provide a written presentation to the Council regarding the City’s budget. 

Monta Potter, CEO of the Carmel Chamber of Commerce, noted the results of a survey identifying the most important issues, which included: encouraging events to draw people into town; more destination marketing; changing local policies and ordinances related to businesses; attracting new businesses; parking improvements; providing co-op advertising  opportunities; and improving the look of the City (examples: lighting, trash cans,  bathrooms).  She also addressed a Chamber planning retreat that indicated that parking is a  most important concern, notably better signage for parking areas and right-of-way code  compliance.

Mayor Burnett closed the meeting to public comment at 6:47 p.m.

Council took a break at 7:27 p.m. and reconvened at 7:42 p.m.

Mayor Burnett re-opened the meeting to public comment at 7:56 p.m.

Jonathan Sapp addressed Council on a review of the organizational structure. 

Mayor Burnett closed the meeting to public comment at 7:57 p.m.

Council offered suggestions, but took no action on this item; staff will continue to evaluate and  refine the list. A deadline of 12:00 noon on Monday, December 17, was set for the public to  submit ideas to the City Administrator.

C. Receive an update on the environmental review process; consider the  process for potential lease of Flanders Mansion; provide direction to staff to initiate a process to retain the services of a real estate professional; authorize the City Administrator to enter into an agreement with a real  estate professional and direct staff to return with options.

City Attorney Don Freeman presented the staff report and provided guidance on the parameters of what the Council would be considering at this meeting: reviewing the snapshot of the time line for the consideration of the Final Environmental Impact Report and authorizing the City Administrator to initiate an RFP process to retain a real estate professional to assist with a potential lease option (should a lease option be identified in the EIR and the City Council, after certifying the EIR and listening to public comment, wishes to consider a lease option.) 

Mayor Burnett opened the meeting to public comment at 8:02 p.m.

Addressing Council on this issue were: Melanie Billig, President of the Flanders Foundation; Joyce Stevens; Skip Lloyd; Dick Stiles; Jim Wright; Monte Miller, Robert Knight; Barbara Stiles; Ron Allen; Mike Brown; Cindy Lloyd; and Charlotte
Townsend. 

Mayor Burnett closed the meeting to public comment at 8:31 p.m.

Council Member TALMAGE moved to accept the timeline as proposed in the staff report, seconded by Council Member BEACH, and carried by the following vote:
AYES:   COUNCIL MEMBERS: BEACH; HILLYARD; TALMAGE; THEIS & BURNETT
NOES:  COUNCIL MEMBERS: NONE
ABSENT: COUNCIL MEMBERS: NONE
ABSTAIN:   COUNCIL MEMBERS:  NONE

Mayor BURNETT moved to authorize the City Administrator to pursue assisting the City Council for future deliberations in two ways:  First, Council needs financial expertise to compare lease vs. sale vs. other disposition or within one form of disposition (lease 1 vs. lease 2); and Second, Council needs a real estate professional with experience with leases especially of historic properties who can help advise us on options. This would be paid by consulting contract. The same individual may be hired in the future to take the property out to market for a lease should the Council decide that is the best course of action after certifying the EIR. That second phase may be paid by consulting contract or by commission; and to authorize the City Administrator to pursue whatever process he sees fit to ensure the Council has the information needed to make an informed decision at the appropriate time in the future, seconded by Council Member HILLYARD and carried by the following vote:

AYES:   COUNCIL MEMBERS: BEACH; HILLYARD; TALMAGE; THEIS & BURNETT
NOES:  COUNCIL MEMBERS: NONE
ABSENT: COUNCIL MEMBERS: NONE
ABSTAIN:   COUNCIL MEMBERS:  NONE

D. Review Community Planning and Building Director job description and provide direction. 

City Administrator Stilwell presented the report.

Mayor Burnett opened the meeting to public comment at 9:20 p.m.

Barbara Livingston addressed Council.

Mayor Burnett closed the meeting to public comment at 9:23 p.m.

Council Member Hillyard moved to approve the job description, but this died for lack of a second.

After discussion, Council provided general direction and continued this item to a future meeting

E. Consideration of a Resolution authorizing the City Administrator to enter into a Memorandum of Agreement with the Monterey Regional Water Pollution Control Agency (MRWPCA) to manage the City’s ASBS Special Protections Water Quality Monitoring Program and authorizing a budget  adjustment to cover the costs of the program. 

Public Services Manager Sharon Friedrichsen presented the staff report. Bob Jacques answered Council questions.

Mayor Burnett opened and closed the meeting to public comment at 9:59 p.m.

Council Member TALMAGE moved to authorize the City Administrator to enter into a Memorandum of Agreement with the Monterey Regional Water Pollution Control Agency (MRWPCA) to manage the City’s ASBS Special Protections Water Quality Monitoring Program and to authorize a budget adjustment to cover the costs of the program, seconded by Council Member BEACH and carried by the following vote:

AYES:   COUNCIL MEMBERS: BEACH; HILLYARD; TALMAGE; THEIS & BURNETT
NOES:  COUNCIL MEMBERS: NONE
ABSENT: COUNCIL MEMBERS: NONE
ABSTAIN:   COUNCIL MEMBERS:  NONE

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