Saturday, March 02, 2013

MINUTES for Six Noteworthy 5 February 2013 City Council Agenda Items

MINUTES
REGULAR CITY COUNCIL MEETING
CITY OF CARMEL-BY-THE-SEA
February 5, 2013

II. ROLL CALL

PRESENT:   Council Members Talmage, Theis & Mayor Burnett 
(Council Member Beach arrived at 4:37 p.m. and  Council Member Hillyard arrived at 4:54 p.m.)
ABSENT: None
STAFF PRESENT:   Jason Stilwell, City Administrator 
Heidi Burch, Assistant City Administrator/City Clerk
Mike Calhoun, Public Safety Director
Marc Wiener, Associate Planner
           
V. ANNOUNCEMENTS FROM CLOSED SESSION, FROM COUNCIL MEMBERS AND THE CITY ADMINISTRATOR

  1. Announcements from Closed Session.
1. Public Employment - Government Code Section 54957(b)(1) – Title: City Attorney

2. Property Negotiations – Government Code Section 54956.8, Real Property negotiations  between City Administrator Jason Stilwell and Christine Sandin regarding the Sunset Cultural Center.

City Attorney Don Freeman reported that the Council met in Closed Session on February  4, 2013 on two items.  There were no announcements for the public.

VII. CONSENT CALENDAR

E. Consideration of a Resolution approving an additional allocation of $16,015 for professional services and project studies related to the Monterey Peninsula Regional Water Authority.

F. Consideration of a Resolution authorizing the City Administrator to enter into an agreement with Carver & Schicketanz Architects to prepare drawings for the Beach Restrooms project and direct staff to seek alternative funding sources for the construction documents and construction of the facility. 

G. Review and adopt the Community Planning and Building Director job description and salary range.

Mayor Burnett asked to pull Item G.

Council Member Talmage asked to pull Item F. 

Mayor Burnett opened and closed the meeting to public comment at 5:35 p.m.

Council Member TALMAGE moved to approve Consent Agenda Items A-E, seconded by  Council Member HILLYARD and carried unanimously.

F. Consideration of a Resolution authorizing the City Administrator to enter into an agreement with Carver & Schicketanz Architects to prepare drawings for the Beach Restrooms project and direct staff to seek alternative funding sources for the construction documents and construction of the facility. 

Mayor Burnett opened the meeting to public comment at 5:39 p.m.

Barbara Livingston and Cindy Lloyd addressed Council. 

Mayor Burnett opened and closed the meeting to public comment at 5:41 p.m.

Council Member TALMAGE moved to approve Consent Agenda Item F, as amended, to draw funds from Measure D (rather than Capital Reserves), seconded by Council Member THEIS and carried unanimously.

F. Consideration of a Resolution authorizing the City Administrator to enter into an agreement with Carver & Schicketanz Architects to prepare drawings for the Beach Restrooms project and direct staff to seek alternative funding sources for the construction documents and construction of the facility. 

Mayor Burnett opened the meeting to public comment at 5:39 p.m.

Barbara Livingston and Cindy Lloyd addressed Council. 

Mayor Burnett opened and closed the meeting to public comment at 5:41 p.m.

Council Member TALMAGE moved to approve Consent Agenda Item F, as amended, to draw funds from Measure D (rather than Capital Reserves), seconded by Council Member THEIS and carried unanimously.

G. Review and adopt the Community Planning and Building Director job description and salary range. 

Mayor Burnett opened the meeting to public comment at 5:54 p.m.

Barbara Livingston addressed Council. 

Mayor Burnett closed the meeting to public comment at 5:56 p.m.

Amendments were made by staff to be brought back later in the meeting

VIII. ORDERS OF COUNCIL

  1. Update on the Water Replacement Project. 
Mayor Burnett presented the status report.

Mayor Burnett opened the meeting to public comment at 6:44 p.m.

Jim Emery addressed Council.

Mayor Burnett closed the meeting to public comment at 6:46 p.m.

Council took a break at 6:47 p.m. and reconvened at 6:57 p.m. and continued with discussion of Consent Item VII-G.  

VII. CONSENT CALENDAR 

G.      Review and adopt the Community Planning and Building Director job description and salary range. 

Mayor Burnett opened the meeting to public comment at 7:02 p.m.

 Monte Miller addressed Council.

Mayor Burnett closed the meeting to public comment at 7:03 p.m.

Council Member TALMAGE moved to approve the job description, as amended, and to establish the salary range as specified in the staff report, seconded by Council Member BEACH and carried unanimously.

VIII. ORDERS OF COUNCIL

B. Consideration of a Resolution updating financial policies and set a maximum level for each of the reserve funds.
 
City Administrator Stilwell presented the report. 

Mayor Burnett opened and closed the meeting to public comment at 7:39 p.m.

Council Member THEIS moved to approve the Capital Policy, as amended, seconded by Council Member HILLYARD, and carried by the following vote:

AYES:   COUNCIL MEMBERS: BEACH; HILLYARD; TALMAGE; THEIS & BURNETT
NOES:  COUNCIL MEMBERS: NONE
ABSENT: COUNCIL MEMBERS: NONE
ABSTAIN:   COUNCIL MEMBERS:  NONE

Council Member TALMAGE moved to approve the Operating Management Policy, seconded by Council Member HILLYARD, and carried by the following vote:

AYES:   COUNCIL MEMBERS: BEACH; HILLYARD; TALMAGE; THEIS & BURNETT
NOES:  COUNCIL MEMBERS: NONE
ABSENT: COUNCIL MEMBERS: NONE
ABSTAIN:   COUNCIL MEMBERS:  NONE

Council Member HILLYARD moved to approve the Reserve Policy, as amended, seconded by Council Member TALMAGE.  

After Council discussion and several suggested amendments, this motion was subsequently withdrawn.  Staff will bring back a revised Reserve Policy for consideration.

Council Member TALMAGE moved to approve the Debt Policy, as amended, seconded by Council Member HILLYARD, and carried by the following vote:

AYES:   COUNCIL MEMBERS: BEACH; HILLYARD; TALMAGE;THEIS & BURNETT
NOES:  COUNCIL MEMBERS: NONE
ABSENT: COUNCIL MEMBERS: NONE
ABSTAIN:   COUNCIL MEMBERS:  NONE

Mayor Burnett requested that the Investment Policy be reviewed by an outside auditor and financial adviser and be brought back to Council. 

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