CITY OF
CARMEL-BY-THE-SEA
CITY COUNCIL
AGENDA
CITY COUNCIL
SPECIAL MEETING
Monday, August 3,
2020
4:30 PM
Wednesday, July 29, 2020
FIFTEEN NOTEWORTHY CITY COUNCIL REGULAR MEETING AGENDA ITEMS, August 4, 2020
ABSTRACT: Fifteen Noteworthy City Council Regular
Meeting Agenda Items, August 4, 2020, including EXTRAORDINARY BUSINESS, PUBLIC
APPEARANCES, ANNOUNCEMENTS; CONSENT
AGENDA including Approve
July 6, 2020 Special Meeting Minutes and July 7 2020 Meeting Minutes as presented,
Monthly Reports for June: 1) City Administrator Contract Log; 2) Community Planning
and Building Department Reports; 3) Police, Fire, and Ambulance Reports; 4) Public
Records Act Requests, and 5) Public Works Department Report, Approve the City
of Carmel-by-the-Sea’s response letter to the 2019-2020 Monterey County Civil
Grand Jury Final Report on Sexual Harassment Prevention and Training Compliance
and authorize the Mayor and City Administrator to sign related documents, Resolution 2020-049 authorizing the
City Administrator to execute an agreement with Municipal Resources Group (MRG)
LLC for facilitated evaluation services for City Administrator in an amount not
to exceed $8,000, Resolution 2020-050 authorizing the City Administrator to
establish a temporary voluntary time-off (furlough) program for At-Will (exempt)
executive employees and Resolution
2020-051 authorizing the City Administrator to make technical corrections as
necessary and execute a two-year professional services agreement with an option
to renew for one additional year, with Alliant Insurance Services, Inc. for
risk management services for an amount not to exceed $30,000 over the two-year
period; ORDERS OF BUSINESS including
State of the Forest & Vision for the Future, In Lieu Parking Fees
for off-street parking requirements, Urgency
Ordinance No. 2020-004 of the City Council of the City of Carmel-By-The-Sea
affirming orders of the State Public Health Officer and the County of Monterey Public
Health Officer related to COVID-19 and expressly affirming such orders as applicable
and enforceable within city jurisdiction and authorization of Code Compliance
Coordinator to issue citations, Urgency
Ordinance 2020-005 of the City Council of the City Of Carmel-By-The-Sea for
enforcement of provisions and conditions of Encroachment Permits for outdoor dining
and authorization of Code Compliance Coordinator to issue citations and Update on Outdoor Seating in the
Public Way; PUBLIC HEARINGS including
Resolution 2020-052 adopting updated fees, as recommended by the Forest
and Beach Commission, for Tree Pruning Permits, Tree Removal Permits,
Tree-related Appeals to the Forest and Beach Commission, and Tree-related
Appeals and to City Council, effective September 3, 2020. The CITY OF CARMEL-BY-THE-SEA CITY COUNCIL
AGENDA REGULAR MEETING Tuesday, August 4, 2020 and Staff Report document
copies are embedded.
CITY OF CARMEL-BY-THE-SEA
CITY COUNCIL
AGENDA
REGULAR MEETING
Tuesday, August
4, 2020
OPEN SESSION
4:30 PM
Governor
Newsom’s Executive Order N-29-20 has allowed local legislative bodies to hold
public meetings via teleconference and to make public meetings accessible
telephonically or otherwise electronically to all members of the public seeking
to observe and to address the local legislative body. Also, see the Order by
the Monterey County Public Health Officer issued March 17, 2020. The health and
well-being of our residents is the top priority for the City of
Carmel-by-the-Sea. To that end, this meeting will be held via teleconference
and web-streamed on the City’s website ONLY.
To attend via
Teleconference; Dial in number 1-669-241-2629 PIN: 271 344 935#
The public can
also email comments to cityclerk@ci.carmel.ca.us.
Comments must be received 2 hours before the meeting in order to be provided to
the legislative body. Comments received after that time and up to the beginning
of the meeting will be added to the agenda and made part of the record.
OPEN SESSION
4:30 PM
CALL TO ORDER
AND ROLL CALL
Mayor Dave
Potter, Council Members Jeff Baron, Jan Reimers, Bobby Richards, and Carrie
Theis
EXTRAORDINARY
BUSINESS
A. Monterey Bay
Community Power Presentation
PUBLIC
APPEARANCES
Members of the
Public are invited to speak on any item that does not appear on the Agenda and
that is within the subject matter jurisdiction of the City Council. The exception
is a Closed Session agenda, where speakers may address the Council on those
items before the Closed Session begins. Speakers are usually given three (3)
minutes to speak on any item; the time limit is in the discretion of the Chair
of the meeting and may be limited when appropriate. Applicants and appellants
in land use matters are usually given more time to speak. If an individual wishes
to submit written information, he or she may give it to the City Clerk.
Speakers and any other members of the public will not approach the dais at any
time without prior consent from the Chair of the meeting.
ANNOUNCEMENTS
A. City
Administrator Announcements
B. City Attorney
Announcements
C. Councilmember
Announcements
CONSENT AGENDA
Items on the
consent agenda are routine in nature and do not require discussion or
independent action. Members of the Council, Board or Commission or the public
may ask that any items be considered individually for purposes of Council,
Board or Commission discussion and/ or for public comment. Unless that is done,
one motion may be used to adopt all recommended actions.
1. Approve July
6, 2020 Special Meeting Minutes and July 7 2020 Meeting Minutes as presented
Approve July 6,
2020 Special Meeting Minutes and July 7 2020 Meeting Minutes as presented
2. Monthly Reports
for June: 1) City Administrator Contract Log; 2) Community Planning and
Building Department Reports; 3) Police, Fire, and Ambulance Reports; 4) Public
Records Act Requests, and 5) Public Works Department Report
Monthly Reports
for June: 1) City Administrator Contract Log; 2) Community Planning and
Building Department Reports; 3) Police, Fire, and Ambulance Reports; 4) Public
Records Act Requests, and 5) Public Works Department Report
5. Approve the City
of Carmel-by-the-Sea’s response letter to the 2019-2020 Monterey County Civil
Grand Jury Final Report on Sexual Harassment Prevention and Training Compliance
and authorize the Mayor and City Administrator to sign related documents
Approve the City
of Carmel-by-the-Sea’s response letter to the 2019-2020 Monterey County Civil
Grand Jury Final Report on Sexual Harassment Prevention and Training Compliance
and authorize the Mayor and City Administrator to sign related documents
6. Resolution
2020-049 authorizing the City Administrator to execute an agreement with Municipal
Resources Group (MRG) LLC for facilitated evaluation services for City Administrator
in an amount not to exceed $8,000.
Resolution
2020-049 authorizing the City Administrator to execute an agreement with Municipal
Resources Group (MRG) LLC for facilitated evaluation services for City Administrator
in an amount not to exceed $8,000.
7. Resolution
2020-050 authorizing the City Administrator to establish a temporary voluntary
time-off (furlough) program for At-Will (exempt) executive employees
Resolution
2020-050 authorizing the City Administrator to establish a temporary voluntary
time-off (furlough) program for At-Will (exempt) executive employees
8. Resolution
2020-051 authorizing the City Administrator to make technical corrections as
necessary and execute a two-year professional services agreement with an option
to renew for one additional year, with Alliant Insurance Services, Inc. for
risk management services for an amount not to exceed $30,000 over the two-year
period
Resolution
2020-051 authorizing the City Administrator to make technical corrections as
necessary and execute a two-year professional services agreement with an option
to renew for one additional year, with Alliant Insurance Services, Inc. for
risk management services for an amount not to exceed $30,000 over the two-year
period
ORDERS OF
BUSINESS
Orders of
Business are agenda items that require City Council, Board or Commission discussion, debate, direction to staff, and/or
action.
9. State of the
Forest & Vision for the Future
State of the
Forest & Vision for the Future
11. In Lieu Parking
Fees for off-street parking requirements
In Lieu Parking
Fees for off-street parking requirements
12. Urgency
Ordinance No. 2020-004 of the City Council of the City of Carmel-By-The-Sea
affirming orders of the State Public Health Officer and the County of Monterey Public
Health Officer related to COVID-19 and expressly affirming such orders as applicable
and enforceable within city jurisdiction and authorization of Code Compliance
Coordinator to issue citations
Urgency
Ordinance No. 2020-004 of the City Council of the City of Carmel-By-The-Sea
affirming orders of the State Public Health Officer and the County of Monterey Public
Health Officer related to COVID-19 and expressly affirming such orders as applicable
and enforceable within city jurisdiction and authorization of Code Compliance
Coordinator to issue citations
13. Urgency
Ordinance 2020-005 of the City Council of the City Of Carmel-By-The-Sea for enforcement of provisions and conditions of Encroachment Permits for outdoor dining
and authorization of Code Compliance Coordinator to issue citations
Urgency
Ordinance 2020-005 of the City Council of the City Of Carmel-By-The-Sea for
enforcement of provisions and conditions of Encroachment Permits for outdoor dining
and authorization of Code Compliance Coordinator to issue citations
14. Update on
Outdoor Seating in the Public Way
Update on
Outdoor Seating in the Public Way
PUBLIC HEARINGS
15. Resolution
2020-052 adopting updated fees, as recommended by the Forest and Beach Commission, for Tree Pruning Permits, Tree Removal Permits, Tree-related Appeals
to the Forest and Beach Commission, and Tree-related Appeals and to City Council,
effective September 3, 2020
Resolution
2020-052 adopting updated fees, as recommended by the Forest and Beach
Commission, for Tree Pruning Permits, Tree Removal Permits, Tree-related Appeals
to the Forest and Beach Commission, and Tree-related Appeals and to City Council,
effective September 3, 2020
ADJOURNMENT
Sunday, July 26, 2020
Monday, July 20, 2020
PUBLIC RECORDS ACT (PRA) LOG MAY 2020: PRA 2020-041 through PRA 2020-052
ABSTRACT:
For the month of May 2020, the City Clerk’s Office received twelve (12)
California Public Records Act requests, specifically, PRA 2020-041 through PRA 2020-052 TO Honorable
Mayor and City Council Members SUBMITTED BY Britt Avrit, City Clerk, SUBMITTED
ON June 16, 2020 and APPROVED BY Chip Rerig, City Administrator.
Information for each PRA request, including REQUEST NUMBER, REQUEST DATE,
STATUS, COMPLETED DATE, REQUESTOR, INFORMATION REQUESTED, NOTES and City Response document copies are
embedded.
PRA 2020-050 City Response
PRA LOG
MAY 2020
PRA
2020-041 through PRA 2020-052
REQUEST NUMBER 2020-041
REQUEST DATE 5/1/2020
STATUS
COMPLETED DATE 5/11/2020
REQUESTOR Paterson
INFORMATION
REQUESTED electronic copies of materials pertaining to the
aforementioned CLOSED SESSIONS items are requested
Britt
Avrit, City Clerk:
RE: CITY OF CARMEL-BY-THE-SEA
CITY COUNCIL AGENDAS
CITY COUNCIL SPECIAL MEETING
Monday, May 4, 2020
CLOSED SESSION
D. Consultation with: City
Administrator, Assistant City Administrator, Chief of Police and City Attorney
– Threat to Public Services pursuant to Government Code Section 54957.
CITY COUNCIL SPECIAL MEETING
Wednesday,
April 15, 2020
CLOSED SESSION
A. Consultation with: City
Administrator, Assistant City Administrator, Chief of Police and City Attorney
– Threat to Public Services pursuant to Government Code Section 54957.
CITY COUNCIL SPECIAL MEETING
Monday, April 6, 2020
CLOSED SESSION
A. Consultation with: City
Administrator, Assistant City Administrator, Chief of Police and City Attorney
– Threat to Public Services pursuant to Government Code Section 54957.
CITY COUNCIL SPECIAL MEETING
Monday, March 30, 2020
CLOSED SESSION
2. Consultation with: City
Administrator, Assistant City Administrator, Chief of Police and City Attorney
– Threat to Public Services pursuant to Government Code Section 54957.
CITY COUNCIL SPECIAL MEETING
Monday,
March 23, 2020
CLOSED SESSION
A. Consultation with: City
Administrator, Assistant City Administrator, Chief of Police and City Attorney
– Threat to Public Services pursuant to Government Code Section 54957.
Given
that “tax revenue” is not considered a “threat to public services”
and therefore not subject to closed sessions, electronic copies of materials
pertaining to the aforementioned CLOSED SESSIONS items are requested.
Ms.
Paterson
REFERENCE: Crisis mode
should not change the basic rules of government transparency.
Apr
2, 2020
In
Carmel, City Council went into closed session to discuss a “threat to public
services.” That threat, it turns out, is to the city’s bottom line: With so
many hotels and businesses closed right now, tax revenue to the city has
plummeted and, Mayor Dave Potter tells me, the city might have to consider
layoffs because of it.
Closed-session
meetings are normally reserved for a few things: property negotiations,
litigation, personnel matters. Budget prospects are none of those.
It’s
an improper use of closed session, says First Amendment Coalition Executive
Director David Snyder. The “threat to public services” exemption is meant for
things like a potential threats to public buildings or public utilities, so an
agency’s plan on how to protect things remains private
Hello,
In response to your request for records dated and received
May 1, 2020, for the following:
RE: CITY
OF CARMEL-BY-THE-SEA
CITY
COUNCIL AGENDAS
CITY
COUNCIL SPECIAL MEETING
Monday,
May 4, 2020
CLOSED
SESSION
D. Consultation
with: City Administrator, Assistant City Administrator, Chief of Police and
City Attorney – Threat to Public Services pursuant to Government Code Section
54957.
CITY
COUNCIL SPECIAL MEETING
Wednesday,
April 15, 2020
CLOSED
SESSION
A. Consultation
with: City Administrator, Assistant City Administrator, Chief of Police and
City Attorney – Threat to Public Services pursuant to Government Code Section
54957.
CITY
COUNCIL SPECIAL MEETING
Monday,
April 6, 2020
CLOSED
SESSION
A. Consultation
with: City Administrator, Assistant City Administrator, Chief of Police and
City Attorney – Threat to Public Services pursuant to Government Code Section
54957.
CITY
COUNCIL SPECIAL MEETING
Monday,
March 30, 2020
CLOSED
SESSION
2. Consultation
with: City Administrator, Assistant City Administrator, Chief of Police and
City Attorney – Threat to Public Services pursuant to Government Code Section
54957.
CITY
COUNCIL SPECIAL MEETING
Monday,
March 23, 2020
CLOSED
SESSION
A. Consultation
with: City Administrator, Assistant City Administrator, Chief of Police and
City Attorney – Threat to Public Services pursuant to Government Code Section
54957.
Given
that “tax revenue” is not considered a “threat to public services” and
therefore not subject to closed sessions, electronic copies of materials
pertaining to the aforementioned CLOSED SESSIONS items are requested.
It has been determined there are no records to provide.
Thank you,
Britt Avrit, MMC
City Clerk
City of Carmel-by-the-Sea
Your request for public records, including your email address, and
the City’s response to your request are subject to disclosure as public records
under the California Public Records Act.
The City has declared an emergency in
response to the COVID-19 crisis. In addition, the County of Monterey has issued
a “shelter in place” order which is applicable to the City of
Carmel-by-the-Sea. Accordingly, except as necessary to provide essential
services, City offices are closed, effective March 18, 2020. The closure currently
is ordered through April 8, 2020, but may be extended if circumstances warrant.
This
Emergency impacts the City’s ability to provide services that are not
immediately essential for the protection of public health and safety. The City
has determined that responding to public records requests within the statutory
time frames are not essential services. For those who wish to submit a request
for public records, please continue to submit your request via email.
However, you are advised that the City anticipates being delayed with
responding to both previously received and new requests in light of the
Declared Emergency.
PRA 2020-041 City Response
REQUEST NUMBER 2020-042
REQUEST DATE 5/8/2020
STATUS
COMPLETED DATE 5/18/2020
REQUESTOR Rick Losoya, MRC
INFORMATION
REQUESTED all
contracts & RFP, RFI & RFQs for Multifunction Devices (MFD/MFP),
copiers, Printers. Production print
devices and Managed Print Service contracts.
PRA 2020-042 City Response
REQUEST NUMBER 2020-043
REQUEST DATE 5/8/2020
STATUS
COMPLETED DATE
REQUESTOR Paterson
INFORMATION
REQUESTED Electronic
copies of internal (within the City) communications mentioning “coronavirus,”
“Covid-19,” “shelter-in-place” and “social distancing” between February 8, 2020
and the present.
Hello,
The City is in receipt of your request for records dated and
received May 8, 2020, for the following:
Electronic copies of internal (within the City)
communications mentioning “coronavirus,” “Covid-19,” “shelter-in-place” and
“social distancing” between February 8, 2020 and the present.
Since the Shelter in Place directive began, many staff have
incorporated an auto-response or email signature that uses the words and/or
phrases you've requested. A search of City records will be conducted for
records outside of those auto-response/email signatures. A determination if
there are records responsive to your request will be provided within 10 days of
your request.
Thank you,
Britt Avrit, MMC
City Clerk
City of Carmel-by-the-Sea
Your request for public records, including your email address, and
the City’s response to your request are subject to disclosure as public records
under the California Public Records Act.
The City has declared an emergency in
response to the COVID-19 crisis. In addition, the County of Monterey has issued
a “shelter in place” order which is applicable to the City of
Carmel-by-the-Sea. Accordingly, except as necessary to provide essential
services, City offices are closed, effective March 18, 2020. The closure
currently is ordered through April 8, 2020, but may be extended if
circumstances warrant.
This Emergency impacts the City’s
ability to provide services that are not immediately essential for the
protection of public health and safety. The City has determined that responding
to public records requests within the statutory time frames are not essential
services. For those who wish to submit a request for public records, please
continue to submit your request via email. However, you are advised that
the City anticipates being delayed with responding to both previously received
and new requests in light of the Declared Emergency.
Hello,
In response to your request for records dated and received
May 8, 2020, for Electronic copies of internal (within the City)
communications mentioning “coronavirus,” “Covid-19,” “shelter-in-place” and
“social distancing” between February 8, 2020 and the present, it
has been determined there are public records responsive to your
request. It is anticipated the records will be available by June 12, 2020.
Thank you,
Britt Avrit, MMC
City Clerk
City of Carmel-by-the-Sea
Your request for public records, including your email address, and
the City’s response to your request are subject to disclosure as public records
under the California Public Records Act.
The City has declared an emergency in
response to the COVID-19 crisis. In addition, the County of Monterey has issued
a “shelter in place” order which is applicable to the City of
Carmel-by-the-Sea. Accordingly, except as necessary to provide essential
services, City offices are closed, effective March 18, 2020. The closure
currently is ordered through April 8, 2020, but may be extended if
circumstances warrant.
This Emergency impacts the City’s
ability to provide services that are not immediately essential for the
protection of public health and safety. The City has determined that responding
to public records requests within the statutory time frames are not essential
services. For those who wish to submit a request for public records, please
continue to submit your request via email. However, you are advised that
the City anticipates being delayed with responding to both previously received
and new requests in light of the Declared Emergency.
Hello,
Please follow the link https://drive.google.com/drive/folders/1O8W-ROXCbh1FTt7wndAIzZ1GRuvp94FJ?usp=sharing to
obtain some of the records on file in response to your request dated May 8,
2020, for Electronic copies of internal (within the City)
communications mentioning “coronavirus,” “Covid-19,” “shelter-in-place” and
“social distancing” between February 8, 2020 and the present.
Due to the anticipated volume of records to be reviewed, records
will be provided at various intervals. This production of records is the first
of what may be several productions of records. It is anticipated the next
production of records will be produced by July 10, 2020.
The City is making all reasonable efforts to comply
with the Public Records Act recognizing that these efforts are impacted by
limitations imposed by Covid-19.
Thank you,
Britt Avrit, MMC
City Clerk
City of Carmel-by-the-Sea
Your request for public records, including your email address, and
the City’s response to your request are subject to disclosure as public records
under the California Public Records Act.
The City has declared an emergency in
response to the COVID-19 crisis. In addition, the County of Monterey has issued
a “shelter in place” order which is applicable to the City of
Carmel-by-the-Sea. Accordingly, except as necessary to provide essential
services, City offices are closed, effective March 18, 2020. The closure
currently is ordered through April 8, 2020, but may be extended if
circumstances warrant.
This Emergency impacts the City’s
ability to provide services that are not immediately essential for the
protection of public health and safety. The City has determined that responding
to public records requests within the statutory time frames are not essential
services. For those who wish to submit a request for public records, please
continue to submit your request via email. However, you are advised that
the City anticipates being delayed with responding to both previously received
and new requests in light of the Declared Emergency.
PRA 2020-043 City Response
REQUEST NUMBER 2020-044
REQUEST DATE 5/7/2020
STATUS
COMPLETED DATE 5/19/2020
REQUESTOR Kellie Quinn-Hoffmeister
INFORMATION REQUESTED
Verbal
report to Chtp Rerig Quarterly notes or meeting minutes. Accounung Records with
audited financtals for year-end. I never received these from 2019. 1st quarter 2020: Unaudited financtal
statements (balance sheet and income and cash flow statements depicting performance
against budget), profit and loss statements, and fund development progress. Sunset
Center 1st Quarter Financials
PRA 2020-044 City Response
REQUEST NUMBER 2020-045
REQUEST DATE 5/11/2020
STATUS
COMPLETED DATE
REQUESTOR Paterson
INFORMATION REQUESTED RE: REQUEST FOR PROPOSALS: RESIDENT
CURATORSHIP FLANDERS MANSION, CITY OF CARMEL-BY-THE-SEA
Electronic copies of REQUEST FOR PROPOSALS: RESIDENT CURATORSHIP
FLANDERS MANSION, CITY OF CARMEL-BY-THE-SEA, now that the City has
concluded negotiation process.
Hello,
Attached are the electronic records on file for your
request dated May 10, 2020, and received May 11, 2020, for Electronic
copies of REQUEST FOR PROPOSALS: RESIDENT CURATORSHIP FLANDERS
MANSION, CITY OF CARMEL-BY-THE-SEA, now that the City has
concluded negotiation process. If you would like copies of the paper
records that were submitted in response to the Request for Proposals for this
project, please respond to this email within 14 days, and the copy cost and
postage (if applicable) can be determined and provided. If a response is
not received within 14 days (June 3, 2020), your request will be considered
complete.
Thank you,
Britt Avrit, MMC
City Clerk
City of Carmel-by-the-Sea
Your request for public records, including your email address, and
the City’s response to your request are subject to disclosure as public records
under the California Public Records Act.
The City has declared an emergency in
response to the COVID-19 crisis. In addition, the County of Monterey has issued
a “shelter in place” order which is applicable to the City of
Carmel-by-the-Sea. Accordingly, except as necessary to provide essential
services, City offices are closed, effective March 18, 2020. The closure
currently is ordered through April 8, 2020, but may be extended if
circumstances warrant.
This Emergency impacts the City’s
ability to provide services that are not immediately essential for the
protection of public health and safety. The City has determined that responding
to public records requests within the statutory time frames are not essential
services. For those who wish to submit a request for public records, please
continue to submit your request via email. However, you are advised that
the City anticipates being delayed with responding to both previously received
and new requests in light of the Declared Emergency.
PRA 2020-045 City Response
REQUEST NUMBER 2020-046
REQUEST DATE 5/20/2020
STATUS
COMPLETED DATE
REQUESTOR Paterson
INFORMATION
REQUESTED Electronic
copies of agreements/contracts and billing and payment receipts for all outside
firms storing city records in off-site storage areas.
Hello,
This email is in response to your request for records dated
and received May 20, 2020, for:
Electronic copies of agreements/contracts and billing and
payment receipts for all outside firms storing city records in off-site storage
areas.
AMENDED
PRA REQUEST:
1. Exclude IRON
MOUNTAIN CUSTOMER AGREEMENT, billing and payment receipts.
2 For any
other companies, agreements, billing and payment receipts for the last fiscal
quarter (January 2020-March 2020)
It has been determined there are no electronic records
responsive to your request; there are hard copy records available. If you
would like copies of the paper records that are available, please respond to
this email within 14 days, and the copy cost and postage (if applicable) can be
determined and provided. If I do not hear from you regarding your desire
to pay for the paper copies available and pick up or pay the applicable
postage, your request will be considered complete.
Thank you,
Britt Avrit, MMC
City Clerk
City of Carmel-by-the-Sea
Your request for public records, including your email address, and
the City’s response to your request are subject to disclosure as public records
under the California Public Records Act.
The City has declared an emergency in
response to the COVID-19 crisis. In addition, the County of Monterey has issued
a “shelter in place” order which is applicable to the City of
Carmel-by-the-Sea. Accordingly, except as necessary to provide essential
services, City offices are closed, effective March 18, 2020. The closure
currently is ordered through April 8, 2020, but may be extended if
circumstances warrant.
This Emergency impacts the City’s
ability to provide services that are not immediately essential for the
protection of public health and safety. The City has determined that responding
to public records requests within the statutory time frames are not essential
services. For those who wish to submit a request for public records, please
continue to submit your request via email. However, you are advised that
the City anticipates being delayed with responding to both previously received
and new requests in light of the Declared Emergency.
PRA 2020-046 City Response
REQUEST NUMBER 2020-047
REQUEST DATE 5/20/2020
STATUS
COMPLETED DATE 6/1/2020
REQUESTOR Paterson
INFORMATION REQUESTED Electronic
copies of the following public records:
PUBLIC RECORDS REQUEST LOG 2014
Request No. 2014-58
Information Requested: Would like to
know when a resolution was passed that lets each household in Carmel by the Sea
to have a PO Box
Requestor: Andrei
Kondratiev
City Response to Public Records Request
(No. 2014-58) dated May 16, 2014
Including RESOLUTION
NO. 2003-91 stating, in part, “ WHEREAS, the City Council has
determined that continuing full mail delivery is an
essential community service for those residents who desire this service” and CITY
COUNCIL AGENDA CHECK LIST.
PUBLIC
RECORDS REQUEST LOG 2014
Request
No. 2014-73
Information
Requested:
Request a copy of the agreement between the Carmel Post Office/Post Master and
the City of Carmel which provides a no fee PO Box to residents of the city
Requestor: Jeffery Svihus
City
Response to Public Records Request (No. 2014-073) dated June 26, 2014
Including June 14, 2002 letter to John
E. Potter, Postmaster-General, United States Postal Service, from Sue McCloud,
Mayor stating, in part, “When home mail delivery became a hot button issue
here two years ago, the City resolved this by contracting for home mail
delivery for those who requested it.”
PUBLIC RECORDS REQUEST LOG 2014
Request No. 2014-97
Information Requested: resolution for
mail service
Requestor: Jim Dougherty
City Response to Public Records
Request (No. 2014-097) dated August 27, 2014
Including:
June 14, 2002 letter to John E. Potter,
Postmaster-General, United States Postal Service, from Sue McCloud, Mayor,
stating, in part, “When home mail delivery became a hot button issue here
two years ago, the City resolved this by contracting for home mail delivery for
those who requested it.”
City Council Agenda Item Summary Meeting Date:
March 7, 2006 32 Prepared by: Joyce Giuffre
City of Carmel Analysis of Acct
#01-64204 Mail Service Contract
Total Expenditures by Fiscal Year
FY2006-07 thru FY2013-14
Hello,
Attached
are the electronic records on file for your request
dated May 20, 2020, for:
PUBLIC RECORDS REQUEST
LOG 2014
Request No. 2014-58
Information Requested: Would
like to know when a resolution was passed that lets each household in Carmel by
the Sea to have a PO Box
Requestor: Andrei
Kondratiev
City Response to Public
Records Request (No. 2014-58) dated May 16, 2014
Including RESOLUTION NO. 2003-91 stating, in part, “ WHEREAS, the City Council has determined that continuing full mail delivery is an essential community service for those residents who
desire this service” and CITY COUNCIL AGENDA CHECK LIST.
PUBLIC RECORDS REQUEST LOG 2014
Request No. 2014-73
Information Requested: Request a copy of the agreement
between the Carmel Post Office/Post Master and the City of Carmel which
provides a no fee PO Box to residents of the city
Requestor: Jeffery Svihus
City Response to Public Records Request (No. 2014-073) dated June
26, 2014
Including June 14, 2002
letter to John E. Potter, Postmaster-General, United States Postal Service,
from Sue McCloud, Mayor stating, in part, “When home mail delivery became a
hot button issue here two years ago, the City resolved this by contracting for
home mail delivery for those who requested it.”
PUBLIC RECORDS REQUEST
LOG 2014
Request No. 2014-97
Information Requested: resolution
for mail service
Requestor: Jim
Dougherty
City Response
to Public Records Request (No. 2014-097) dated August 27, 2014
Including:
June 14, 2002 letter to John
E. Potter, Postmaster-General, United States Postal Service, from Sue McCloud,
Mayor, stating, in part, “When home mail delivery became a hot button issue
here two years ago, the City resolved this by contracting for home mail
delivery for those who requested it.”
City Council Agenda Item
Summary Meeting Date: March 7, 2006 32 Prepared by: Joyce
Giuffre
City of Carmel Analysis
of Acct #01-64204 Mail Service Contract
Total Expenditures by Fiscal
Year
FY2006-07 thru FY2013-14
Thank
you,
Britt Avrit, MMC
City Clerk
City of Carmel-by-the-Sea
Your request for public records, including your email address, and
the City’s response to your request are subject to disclosure as public records
under the California Public Records Act.
The City has declared an emergency in
response to the COVID-19 crisis. In addition, the County of Monterey has issued
a “shelter in place” order which is applicable to the City of
Carmel-by-the-Sea. Accordingly, except as necessary to provide essential
services, City offices are closed, effective March 18, 2020. The closure
currently is ordered through April 8, 2020, but may be extended if
circumstances warrant.
This Emergency impacts the City’s
ability to provide services that are not immediately essential for the
protection of public health and safety. The City has determined that responding
to public records requests within the statutory time frames are not essential
services. For those who wish to submit a request for public records, please
continue to submit your request via email. However, you are advised that
the City anticipates being delayed with responding to both previously received
and new requests in light of the Declared Emergency.
PRA 2020-047 City Response
REQUEST NUMBER 2020-048
REQUEST DATE 5/21/2020
STATUS
COMPLETED DATE 6/1/2020
REQUESTOR Paterson
INFORMATION
REQUESTED Pertinent
public records pertaining to home mail delivery from 2001, 2002 and 2006.
2001:
CITY COUNCIL
AGENDA
CHECK LIST
STAFF
REPORT
“Peninsula
Messenger Service will assure that the proper U.S. Postal Service permission
application is on file for those residents who desire home mail delivery.”
“…the paid service will offer another
choice for those persons interested in receiving home delivery.”
“The U.S. Postal Service has been
briefed on the City's intent to implement the private mail delivery service in
the City and have committed their support by facilitating the manner by which
the mail courier will pickup the mail.”
“Staff believes that the above proposal
provides a compromise for providing mail delivery while maintaining the City's
community character.”
2002: CITY HALL
BOX CC
CARMEL-BY-THE-SEA. CALIFORNIA 93921
June 14, 2002
John E. Potter
Postmaster-General
United States Postal Service
“When home mail delivery became a hot
button issue here two years ago, the City resolved this by contracting for home
mail delivery for those who requested it.”
Sue McCloud
Mayor
2006: AGREEMENT FOR SERVICES
January, 2006, by and between the CITY
OF CARMEL-BY-THE-SEA and RON CAMPBELL, doing business as PENINSULA MESSENGER
SERVICE (hereinafter referred to as "PMS").
SCOPE OF SERVICES
A. PMS shall deliver mail to residents
of the City of Carmel-by-the-Sea
B. PMS shall deliver mail to
Carmel-by-the-Sea City Hall, Carmel-by-the-Sea Library, Carmel-by-the-Sea Fire
Department and Carmel-by-the-Sea Police Department
2006: Meeting Date: March 7, 2006
Prepared by: Joyce Giuffre
City Council
Agenda Item Summary
Name: Consideration of a Resolution
authorizing an agreement with Peninsula Messenger Service for mail delivery
services
“Without Peninsula Messenger's delivery
services to City offices, the mail is picked up and dropped off at the post
office by Administrative Coordinators. This results in lost time at their desks
and coverage issues for the phones and the public window counter.”
Hello,
this email is in response to your request for records dated
May 20, 2020, and received May 21, 2020 for:
Pertinent public records pertaining to home mail delivery from
2001, 2002 and 2006.
2001: CITY COUNCIL
AGENDA CHECK LIST
STAFF REPORT
“Peninsula Messenger Service will assure that the proper U.S.
Postal Service permission application is on file for those residents who desire
home mail delivery.”
“…the paid service will
offer another choice for those persons interested in receiving home delivery.”
“The U.S. Postal Service
has been briefed on the City's intent to implement the private mail delivery
service in the City and have committed their support by facilitating the manner
by which the mail courier will pickup the mail.”
“Staff believes that the
above proposal provides a compromise for providing mail delivery while
maintaining the City's community character.”
2002: CITY HALL
BOX CC
CARMEL-BY-THE-SEA.
CALIFORNIA 93921
June 14, 2002
John E. Potter
Postmaster-General
United States Postal
Service
“When home mail delivery
became a hot button issue here two years ago, the City resolved this by
contracting for home mail delivery for those who requested it.”
Sue McCloud
Mayor
2006: AGREEMENT FOR
SERVICES
January, 2006, by and
between the CITY OF CARMEL-BY-THE-SEA and RON CAMPBELL, doing business as
PENINSULA MESSENGER SERVICE (hereinafter referred to as "PMS").
SCOPE OF SERVICES
A. PMS shall deliver mail
to residents of the City of Carmel-by-the-Sea
B. PMS shall deliver mail
to Carmel-by-the-Sea City Hall, Carmel-by-the-Sea Library, Carmel-by-the-Sea
Fire Department and Carmel-by-the-Sea Police Department
2006: Meeting Date:
March 7, 2006
Prepared by: Joyce
Giuffre
City Council
Agenda Item Summary
Name: Consideration
of a Resolution authorizing an agreement with Peninsula Messenger Service for
mail delivery services
“Without Peninsula
Messenger's delivery services to City offices, the mail is picked up and
dropped off at the post office by Administrative Coordinators. This results in
lost time at their desks and coverage issues for the phones and the public
window counter.”
It has been determined there are no public records
responsive to your request.
Thank you,
Britt Avrit, MMC
City Clerk
City of Carmel-by-the-Sea
Your request for public records, including your email address, and
the City’s response to your request are subject to disclosure as public records
under the California Public Records Act.
The City has declared an emergency in
response to the COVID-19 crisis. In addition, the County of Monterey has issued
a “shelter in place” order which is applicable to the City of
Carmel-by-the-Sea. Accordingly, except as necessary to provide essential
services, City offices are closed, effective March 18, 2020. The closure currently
is ordered through April 8, 2020, but may be extended if circumstances warrant.
This Emergency impacts the City’s
ability to provide services that are not immediately essential for the
protection of public health and safety. The City has determined that responding
to public records requests within the statutory time frames are not essential
services. For those who wish to submit a request for public records, please
continue to submit your request via email. However, you are advised that
the City anticipates being delayed with responding to both previously received
and new requests in light of the Declared Emergency.
PRA 2020-048 City Response
REQUEST NUMBER 2020-049
REQUEST DATE 5/21/2020
STATUS
COMPLETED DATE 6/1/2020
REQUESTOR Paterson
INFORMATION
REQUESTED Electronic
copies of all materials and records used and consulted by Sharon Friedrichsen,
Director, Contracts and Budgets, and Chip Rerig, City Administrator, in writing
and approving the following three Staff Reports:
- CITY OF CARMEL-BY-THE-SEA
CITY
COUNCIL
Staff
Report
May
1, 2018
ORDERS
OF BUSINESS
TO: Honorable
Mayor and City Council Members
SUBMITTED
BY: Sharon Friedrichsen, Director of Budget and Contracts
APPROVED
BY: Chip Rerig, City Administrator
SUBJECT:
Consider Continuing, Modifying, or Eliminating Home Mail Delivery Service
Provided by the City.
- CITY OF CARMEL-BY-THE-SEA
CITY
COUNCIL
Staff
Report
March
3, 2020
ORDERS
OF BUSINESS
TO: Honorable
Mayor and City Council Members
SUBMITTED
BY: Sharon Friedrichsen - Director, Contracts and Budgets
APPROVED
BY: Chip Rerig, City Administrator
SUBJECT:
Receive a report on options related to the home mail delivery
services program and provide direction to staff
- CITY OF
CARMEL-BY-THE-SEA
CITY COUNCIL
Staff Report
April 7, 2020
CONSENT AGENDA
TO: Honorable Mayor
and City Council Members
SUBMITTED BY: Sharon
Friedrichsen - Director, Contracts and Budgets
APPROVED BY: Chip Rerig, City
Administrator
SUBJECT:
Adopt Resolution
2020-027 affirming modification to the home mail delivery program to include the
use of eligibility criteria and provide direction to staff.
Hello,
This email is in response to your request for records dated
and received May 21, 2020 for:
Electronic
copies of all materials and records used and consulted by Sharon Friedrichsen,
Director, Contracts and Budgets, and Chip Rerig, City Administrator, in writing
and approving the following three Staff Reports:
1. CITY OF CARMEL-BY-THE-SEA
CITY COUNCIL
Staff Report
May 1, 2018
ORDERS OF BUSINESS
TO: Honorable Mayor and City Council Members
SUBMITTED BY: Sharon Friedrichsen, Director of Budget and Contracts
APPROVED BY: Chip Rerig, City Administrator
SUBJECT: Consider Continuing, Modifying, or Eliminating Home
Mail Delivery Service Provided by the City.
2. CITY OF CARMEL-BY-THE-SEA
CITY COUNCIL
Staff Report
March 3, 2020
ORDERS OF BUSINESS
TO: Honorable Mayor and City Council Members
SUBMITTED BY: Sharon Friedrichsen - Director, Contracts and Budgets
APPROVED BY: Chip Rerig, City Administrator
SUBJECT: Receive a report on options related to the home mail
delivery services program and provide direction to staff
3. CITY
OF CARMEL-BY-THE-SEA
CITY COUNCIL
Staff Report
April 7, 2020
CONSENT AGENDA
TO: Honorable Mayor and City Council
Members
SUBMITTED BY: Sharon Friedrichsen -
Director, Contracts and Budgets
APPROVED BY: Chip Rerig, City
Administrator
SUBJECT:
Adopt Resolution 2020-027 affirming modification to the
home mail delivery program to include the use of eligibility criteria and
provide direction to staff.
It has been determined there are no public records
responsive to your request.
Thank you,
Britt Avrit, MMC
City Clerk
City of Carmel-by-the-Sea
Your request for public records, including your email address, and
the City’s response to your request are subject to disclosure as public records
under the California Public Records Act.
The City has declared an emergency in
response to the COVID-19 crisis. In addition, the County of Monterey has issued
a “shelter in place” order which is applicable to the City of
Carmel-by-the-Sea. Accordingly, except as necessary to provide essential
services, City offices are closed, effective March 18, 2020. The closure
currently is ordered through April 8, 2020, but may be extended if
circumstances warrant.
This Emergency impacts the City’s
ability to provide services that are not immediately essential for the
protection of public health and safety. The City has determined that responding
to public records requests within the statutory time frames are not essential
services. For those who wish to submit a request for public records, please
continue to submit your request via email. However, you are advised that
the City anticipates being delayed with responding to both previously received
and new requests in light of the Declared Emergency.
PRA 2020-049 City Response
REQUEST NUMBER 2020-050
REQUEST DATE 5/28/2020
STATUS
COMPLETED DATE 6/10/2020
REQUESTOR Paterson
INFORMATION
REQUESTED Electronic
copies of the following contracts per City Administrator Contract Log FY
2019-20:
Date Entered Into 1-Mar-20
Contractor ANDERSON
COMMUNICATINS EXPERTISE
Contract Amount $3,500.00
Purpose Review current
telecom services with a goal of removing services not longer needed or
modifying services to meet current requirements
Date
Entered Into 2-Mar-20
Contractor
AVIATE
ENTERPRISES INC
Contract
Amount $15,000.00
Purpose
IT
Security DARKTRACE Program 1 year subscription
ANDERSON
COMMUNICATINS EXPERTISE
AVIATE
ENTERPRISES INC
REQUEST NUMBER 2020-051
REQUEST DATE 5/28/2020
STATUS
COMPLETED DATE 6/11/2020
REQUESTOR Paterson
INFORMATION REQUESTED Electronic
copies of Public Records Act requests and City’s responses to PRA requests CITY
CLERK'S OFFICE PRA LOG APRIL 2020 (Mislabeled February 2020) REQUEST
NUMBERS PRA 2020-035 and 2020-039.
Hello,
Attached please find the records
on file in response to your request dated May 28, 2020, for the following:
Electronic
copies of Public Records Act requests and City’s responses to PRA
requests CITY CLERK'S OFFICE PRA LOG APRIL 2020 (Mislabeled February
2020) REQUEST NUMBERS PRA 2020-035 and 2020-039.
Thank you,
Britt Avrit, MMC
City Clerk
City of Carmel-by-the-Sea
Your request for public records, including your email address, and
the City’s response to your request are subject to disclosure as public records
under the California Public Records Act.
The City has declared an emergency in
response to the COVID-19 crisis. In addition, the County of Monterey has issued
a “shelter in place” order which is applicable to the City of
Carmel-by-the-Sea. Accordingly, except as necessary to provide essential services,
City offices are closed, effective March 18, 2020. The closure currently is
ordered through April 8, 2020, but may be extended if circumstances warrant.
This
Emergency impacts the City’s ability to provide services that are not
immediately essential for the protection of public health and safety. The City
has determined that responding to public records requests within the statutory
time frames are not essential services. For those who wish to submit a request
for public records, please continue to submit your request via email.
However, you are advised that the City anticipates being delayed with
responding to both previously received and new requests in light of the
Declared Emergency.
PRA 2020-051 City Response
REQUEST NUMBER 2020-052
REQUEST DATE 5/28/2020, amended 6/1/2020
STATUS
COMPLETED DATE
REQUESTOR Paterson
INFORMATION REQUESTED Electronic
copies of City contracts with the following entities to account for “Contract
Amounts” per monthly City Check Registers:
HdL & Assoc. Contract Amount $7,000.00
Revenue & Cost Specialists LLC
Contract Amount $15,000
RJA Mgmt Svcs Contract Amount $15,000
Chavan and Associates, LLC Contract
Amount $32,000
Pen Messenger Contract Amount $
203,025.00
Pureserve Building Service Contract
Amount $231,587.00
Hello,
Attached please find the records on file in response to your
request dated June 1, 2020, for the following:
AMENDED
PRA REQUEST
Cancel
requests for:
West Cst Arborists
Contract Amount $125,000
Town & Country
Gardening Contract Amount $126,415.00
Electronic copies of City
contracts with the following entities to account for “Contract Amounts” per
monthly City Check Registers:
HdL & Assoc. Contract
Amount $7,000.00
Revenue & Cost
Specialists LLC Contract Amount $15,000
RJA Mgmt Svcs Contract
Amount $15,000
Chavan and Associates,
LLC Contract Amount $32,000
West Cst Arborists
Contract Amount $125,000
Town & Country
Gardening Contract Amount $126,415.00
Pen Messenger Contract
Amount $ 203,025.00
Pureserve Building
Service Contract Amount $231,587.00
Thank you,
Britt Avrit, MMC
City Clerk
City of Carmel-by-the-Sea
Your request for public records, including your email address, and
the City’s response to your request are subject to disclosure as public records
under the California Public Records Act.
The City has declared an emergency in
response to the COVID-19 crisis. In addition, the County of Monterey has issued
a “shelter in place” order which is applicable to the City of
Carmel-by-the-Sea. Accordingly, except as necessary to provide essential
services, City offices are closed, effective March 18, 2020. The closure
currently is ordered through April 8, 2020, but may be extended if
circumstances warrant.
This Emergency impacts the City’s
ability to provide services that are not immediately essential for the
protection of public health and safety. The City has determined that responding
to public records requests within the statutory time frames are not essential
services. For those who wish to submit a request for public records, please
continue to submit your request via email. However, you are advised that
the City anticipates being delayed with responding to both previously received
and new requests in light of the Declared Emergency.
HdL & Assoc. Contract Amount $7,000.00
https://drive.google.com/file/d/1eWNl7cISahngaA4GHWcvOLjaywuWG81p/view?usp=sharing
Revenue & Cost Specialists LLC Contract Amount $15,000
Revenue & Cost Specialists LLC Contract Amount $15,000
RJA
Mgmt Svcs Contract Amount $15,000
Chavan
and Associates, LLC Contract Amount $32,000
Pen
Messenger Contract Amount $ 203,025.00
Pureserve
Building Service Contract Amount $231,587.00
PRA 2020-052 City Response
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