Following is an October City Council agenda item conerning "Traffic Congestion Relief Funds," the City's budgeted amount for "streets, roads or storm damages," and a failure to respond to a resident's request for information on Administrative Services Director Joyce Giuffre's agenda item.
Meeting Date: October 3, 2006
Prepared by: Joyce Giuffre
City Council
Agenda Item Summary
Name: Consideration of a Resolution authorizing year-end fund transfers of unspent monies for fiscal year 2005-06 to comply with state financial restrictions and previous Council actions.
Traffic Congestion Relief Funds (TCRF) - $18,288.22
The Traffic Congestion Relief Fund (TCRF) was established by Assembly Bill 2928 and amended by Senate Bill 1662 of 2000. TCRF funds allocated to cities must be used for maintenance or reconstruction costs on public streets, roads, or storm damages. The monies received in fiscal year 2005-06 can be transferred to the Capital Improvement Reserve Fund account 13-24013 for future expenditures on road projects.
It is important to note that in order to retain the funds received in fiscal year 2005-06, the City must expend a Maintenance of Effort amount estimated at $1,243,418 for fiscal year 2006-07. The City’s 2006-07 budget currently plans for expenditures of $1,001,730 on street and road work, so an additional $241,688 needs to be spent in order to retain the TCRF monies received in fiscal year 2005-06.
Since the City’s Fiscal Years 2006-2009 Triennial Budget is not formatted to display budgeted figures for streets and roads, on Monday, 16 October 2006, a Carmel-by-the-Sea resident emailed the City’s Administrative Services Director, Joyce Giuffre, and requested the following per the above agenda item:
“I request public information pertaining to the city’s proposed streets and roads expenditures for FY 2006/07.
Specifically, a listing of the description of street/road word and amounts totally $1,001,730, per the Traffic Congestion Relief Funds October 3, 2006 City Council agenda item.”
Needless to say, Ms Giuffre failed to acknowledge the request. Thus, a failure to respond to a resident’s request regarding her own City Council agenda item.
COMMENTS:
In order for the city to “retain” $18,288.22 in “Traffic Congestion Relief Funds,” the city must budget for Fiscal Year 2006/07 a “Maintenance of Effort amount estimated at $1,243,418;" this amount must be “used for maintenance or reconstruction costs on public streets, roads, or storm damages.” Ergo, as Administrative Services Director Joyce Guiffre writes, the city must expend an additional $241,688, added to the budgeted $1,001,730, to retain the funds.
For context, the proposed Fiscal Year 2006/07 Budget: $11,751,301.
Budgeted amount for “streets, roads, or storm damages:” $1,001,730.
$1,001,730 represents a mere 9% of the total proposed annual budget.
With the current condition of Carmel-by-the-Sea’s streets and roads, not only is it injudicious to only allocate $1,001,730, it is unwise to only allocate the minimum required to retain these “Traffic Congestion Relief Funds, an amount of $1,243,418.
References:
Capital Improvements (2006/07)
01-89636 4th Avenue Riparian Restoration $ 44,594
01-89427 Del Mar Restrooms $ 55,200
Subtotal $ 99,794
Expenditures:
Public Works $ 960,205
Capital Improvement Program $ 99,794
Source: City of Carmel-by-the-Sea, Budget Summary - Revenues and Expenditures FY 04-05 Thru FY 08-09
Organization
In our continuing attempt to maintain a high level of public services to our citizens, staff is recommending organizational changes that provide for a more responsive government as well as better defining management responsibilities and accountability. With this in mind, the basic organization structure recommended in the Budget document is as follows:
The Finance Manager position is being changed to an Administrative Services Director with responsibilities for overseeing City Hall administrative services including Finance, Human Resources, Risk Management, Business Licenses and other administrative fees.
Effective Date: July 2006
Source: CITY OF CARMEL-BY-THE-SEA
STAFF REPORT
TO: MAYOR McCLOUD AND COUNCIL MEMBERS
FROM: RICH GUILLEN, CITY ADMINISTRATOR
DATE: MAY 23, 2006
SUBJECT: BUDGET MESSAGE FOR THE FISCAL YEARS 2006-07 THROUGH 2008-09 TRIENNIAL BUDGET
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