Del Mar Restroom Remodel: Additonal Funding of $29,774 for "Entire Scope of Bid Project" Rejected by City Council

Del Mar Restroom
N/s Ocean Avenue & Del Mar Avenue

ABSTRACT: At the City Council’s 5 June 2007 meeting, there was a resolution on the agenda to award the bid and contract for the Del Mar Restroom Remodel to Boronda Construction in an “amount to be determined by the City Council.” Even though Building Official Tim Meroney advocated in his Staff Report for the “Entire scope of bid project” @ $84,974 because the Del Mar restrooms are the “most used restroom in the City,” the restrooms are the “front-line sanitation facility to the public and international visitors” and the 30 year old Del Mar restroom building has “never been significantly remodeled,” City Council Members Cunningham, Hazdovac, Rose, Talmage and McCloud rejected the City Staff’s recommendation to fund the “Entire scope of bid project (bid @ $84,974)” and instead voted unanimously for Boronda Construction’s Option “D,” in the amount of $55,000, the least expensive of five options outlined by Boronda Construction.

City Council Minutes
Regular meeting
June 5, 2007

X. RESOLUTIONS
A. Consideration of a Resolution awarding the bid and contract for the Del Mar Restroom Remodel to Boronda Construction in an amount to be determined by the City Council.

This item was heard out of order and earlier in the meeting.

X. A. Consideration of a Resolution awarding the bid and contract for the Del Mar Restroom Remodel to Boronda Construction in an amount to be determined by the City Council.

Tim Meroney, Building Official, presented the staff report.

Mayor McCloud opened and closed the meeting to public comment at 7:13 p.m.

Council Member ROSE moved to adopt the Resolution awarding the bid and contract for the Del Mar Restroom Remodel to Boronda Construction in an amount of $55,000 as outlined in Option “D” of the staff report, seconded by Council Member HAZDOVAC and carried by the following roll call:

AYES: COUNCIL MEMBERS: CUNNINGHAM, HAZDOVAC, ROSE, TALMAGE & McCLOUD
NOES: COUNCIL MEMBERS: NONE
ABSENT: COUNCIL MEMBERS: NONE
ABSTAIN: COUNCIL MEMBERS: NONE

FACTS:
• The Del Mar restrooms are recognized as the “front-line sanitation facility to the public and international visitors.”

• The Del Mar restrooms should “exemplify the kind of clean, sanitary and elegance afforded for the visitors to Carmel and its pristine beach.”

• The Del Mar restroom building is over 30 years old and has “never been significantly remodeled...”

• City Staff recommended “approving the proposed contract in its entirety and allocating additional funding to accomplish the project.”

• The City Council “identified the building as the most used restroom in the City and requested that additional remodeling and upgrading be accomplished to more enhance the appearance.”

• Of the three received bids, the low bidder was Boronda Construction; all of the bids were “over the budget for the work.”

• The City had budgeted $55,200 for the Del Mar restrooms.

• Boronda Construction proposed 5 Options, as follows:
Entire scope of bid project @ $84,974
Option A @ $73,474
Option B @ $66,474
Option C @ $71,974
Option D @ $55,000

• The City Staff recommendation was for the Entire scope of bid project @ $84,974, which would have required an additional $29,774 funding, as follows:

Entire scope of bid project (bid @ $84,974) Requires an additional $29,774 funding.
1) Repair roof structure per plans.
2) Replace all plumbing fixtures with new porcelain fixtures and hardware.
3) Replace all tile with new, lighter colored tile.
4) Remove the concrete dividers in the men’s restroom and replace with new
plastic/stainless type.

• After deliberation, the City Council unanimously voted to award the “bid and contract for the Del Mar Restroom Remodel to Boronda Construction in an amount of $55,000 as outlined in Option “D” of the staff report.”

Option D, is as follows:
Option D (revised bid of approximately $55,000)
1) Leave all existing tile and fixtures.
2) Remove existing concrete partitions in men’s and replace with plastic partitions
matching those existing in women’s.
3) Repair roof structure per plans.

CONTEXT & COMMENTS:
• In the City of Carmel-by-the-Sea’s Triennial Budget, MARKETING & ECONOMIC REVITALIZATION, includes three items; Regional Destination Marketing, Monterey County Convention & Visitor’s Bureau (MCCVB) and Economic Development Mgr. Contract.

For Fiscal Year 2007/08, $125,000 is budgeted for Regional Destination Marketing; $123,600 for MCCVB Contract: and $60,000 for Economic Development Mgr. Contract; a total of $308,600/FY 2007/08.

The total budgeted amounts for MARKETING & ECONOMIC REVITALIZATION for FY 2008/09 and FY 2009/10 are $312,290 and $315,491, respectively. For perspective, the actual budgeted amount for MARKETING & ECONOMIC REVITALIZATION in FY 2005/06 was $116,109. In short, FY 2007/08 budgeted amount is 2.7 times FY 2005/06 actual budgeted amount for MARKETING & ECONOMIC REVITALIZATION.

(Source: CITY OF CARMEL-BY-THE-SEA, FISCAL YEAR 2007/08 THROUGH 2009/10 TRIENNIAL BUDGET, http://www.ci.carmel.ca.us/)

• The City Council authorized MARKETING & ECONOMIC REVITALIZATION expenditures of $308,600 for FY 2007/08 ($308,600 represents 2.4% of the total FY 2007/08 budget of $13,094,894). And the City Council recognized that the Del Mar restrooms are the “front-line sanitation facility to the public and international visitors,” the “most used restroom in the City,” and the 30 year old structure has “never been significantly remodeled.” Yet the City Council rejected the City Staff’s recommendation and unanimously voted for Option “D,” the least costly option.

• The City Staff’s recommendation and Boronda Construction’s “Entire scope of bid project” option was $84,974. This option would have required only an additional $29,774 funding above the budgeted amount of $55,200.

QUESTIONS:
In the context of a FY 2007/08 annual budget of $13,094,894 and nearly $10 million in Reserve Funds, was the approval of $29,774 in additional funding really too much to request of City Council Members Hazdovac, Rose, Talmage, McCloud and former City Council Member Cunningham? With their action, were they supporting the following Staff Report statements, as follows?

The Del Mar restrooms should “exemplify the kind of clean, sanitary and elegance afforded for the visitors to Carmel and its pristine beach?” And the City should create “a more acceptable facility that we can be proud of and for the visitors’ use?”

REFERENCES:
Entire scope of bid project (bid @ $84,974) Requires an additional $29,774 funding.
1) Repair roof structure per plans.
2) Replace all plumbing fixtures with new porcelain fixtures and hardware.
3) Replace all tile with new, lighter colored tile.
4) Remove the concrete dividers in the men’s restroom and replace with new
plastic/stainless type.

Option A (revised bid of $73,474) Requires an additional $18,274 funding.
1) Leave existing floor tile. (-$4,500)
2) Tile the walls over the existing tile without removal of the old using epoxy grout.(-$6,000)
3) Use a less expensive tile(-$1,000)
4) Repair roof structure per plans.

Option B (revised bid of $66,474) Requires an additional $11,274 funding.
1) Leave all existing tile throughout. (-$18,000)
2) Repair roof structure per plans.

Option C (revised bid of $71,974) Requires an additional $16,774 funding.
1) Remove and replace existing plumbing fixtures. (-$13,000)
2) Repair roof structure per plans.

Option D (revised bid of approximately $55,000)
1) Leave all existing tile and fixtures.
2) Remove existing concrete partitions in men’s and replace with plastic partitions
matching those existing in women’s.
3) Repair roof structure per plans.

(Source: CITY OF CARMEL-BY-THE-SEA
COMMUNITY PLANNING & BUILDING
BUILDING SERVICES DIVISION
CITY COUNCIL STAFF REPORT
TIM MERONEY, BUILDING OFFICIAL
MAY 7, 2007
CONSIDERATION OF A RESOLUTION AWARDING THE BID AND
CONTRACT FOR THE DEL MAR RESTROOM REMODEL TO BORONDA
CONSTRUCTION IN AN AMOUNT TO BE DETERMINED BY THE CITY
COUNCIL.)