MINUTES
REGULAR CITY COUNCIL MEETING
CITY OF CARMEL-BY-THE-SEA
December 3, 2013
REGULAR CITY COUNCIL MEETING
CITY OF CARMEL-BY-THE-SEA
December 3, 2013
ABSENT: None
STAFF PRESENT: Jason Stilwell, City Administrator
Don Freeman, City Attorney
Daryl A. Betancur, Deputy City Clerk
Mike Calhoun, Public Safety Director
Susan Paul, Administrative Services Director
Sharon Friedrichsen, Public Services Director
Rob Mullane, Community Planning & Building Services Director
Marc Wiener, Senior Planner
V. ANNOUNCEMENTS FROM CLOSED SESSION, FROM COUNCIL MEMBERS AND THE CITY ADMINISTRATOR
A. Announcements from Closed Session
A. CONFERENCE WITH LEGAL COUNSEL- PROPERTY NEGOTIATIONS
Pursuant to Government Code § 54956.8
Property strategy negotiations regarding the Lease of Flanders Mansion (APN 010-061-005)
B. PUBLIC EMPLOYEE- PERFORMANCE EVALUATION
Pursuant to Government Code § 54957 (b) 1.
Title: City Administrator
Marc Wiener, Senior Planner
V. ANNOUNCEMENTS FROM CLOSED SESSION, FROM COUNCIL MEMBERS AND THE CITY ADMINISTRATOR
A. Announcements from Closed Session
A. CONFERENCE WITH LEGAL COUNSEL- PROPERTY NEGOTIATIONS
Pursuant to Government Code § 54956.8
Property strategy negotiations regarding the Lease of Flanders Mansion (APN 010-061-005)
B. PUBLIC EMPLOYEE- PERFORMANCE EVALUATION
Pursuant to Government Code § 54957 (b) 1.
Title: City Administrator
City attorney, Don Freeman, read the items into the record and stated that there are no reports for the public; that for the Flanders item there were only four members of the Council present as Mayor Burnett recused himself due to potential conflict and that he has not participated in any of the discussions regarding Flanders.
City Attorney Freeman announced that the legal matter regarding the property tax assessment fee between the County and the Monterey County cities has been settled and that the city received three years of the tax itself plus 7% interest; that the city received $35,000 approximately; that they had actually asked for a full six years and 7% but the settlement was for three years plus 7%.
Mayor Burnett stated that he had an announcement regarding the City Administrator's closed session item and read a statement into the record indicating that the City Council had completed the City Administrator's performance evaluation on December 2, 2013 and that the final assessment was approved by the City Council and that Mr. Stilwell's performance in his tenure in Carmel has been excellent and impressive.
C. Announcements from City Administrator.
Mayor Burnett stated that he had an announcement regarding the City Administrator's closed session item and read a statement into the record indicating that the City Council had completed the City Administrator's performance evaluation on December 2, 2013 and that the final assessment was approved by the City Council and that Mr. Stilwell's performance in his tenure in Carmel has been excellent and impressive.
C. Announcements from City Administrator.
1. City Administrator Stilwell provided a brief update on the key initiatives indicating that at the beginning of the year the council had adopted eight key initiatives. He provided a brief recap of each one.
2. Summary Report from Monday's Workshop
City Administrator Stilwe11 provided a summarized report relative to the Monday workshop on key initiatives.
3. Agenda Forecast- Mr. Stilwell made brief comments relative to the forecast highlighting projects related to key initiatives and when these will be coming forward.
4. City Administrator made brief remarks on upcoming recruitments.
VII. CONSENT CALENDAR
A. Ratify direction given to staff relative to Parking Management Workshop discussion of November 4, 2013.
A. Ratify direction given to staff relative to Parking Management Workshop discussion of November 4, 2013.
F. Receive Public Records and Media Request Log.
G. Receive and file update on upcoming General Municipal Election to be held on April 8, 2014.
K. Receive and file the 2013 Pavement Management Program update report.
O. Consideration of a Resolution authorizing the City Administrator to amend an existing contract with MarTech Inc., for on-going Information Technology Support Services.
P. Consideration of Resolution adopting and including performance indicators for the Sunset Center Inc. Operating Agreement.
Council Member THEIS moved to approve the Consent Calendar items A-E, G, I, J, and L-0 with Council Member BEACH seconding. Motion carried unanimously.
VII. (F) Received Public Records and Media Request Log.
Council Member Beach stated that she would like to request an additional formatting to reflect how much time and money we are spending on this to accurately budget for it; perhaps adding a column or two to reflect time and money spent.
Council Member Beach stated that she would like to request an additional formatting to reflect how much time and money we are spending on this to accurately budget for it; perhaps adding a column or two to reflect time and money spent.
Mayor Burnett opened to public comment at 5:46 p.m., seeing none be closed to public comment at 5:46 p.m.
Council Member HILLYARD moved to receive and file the public records and media request log with Vice Mayor TALMAGE seconding. Motion carried unanimously.
VII. (K) Receive and file the 2013 Pavement Management Program update report.
Vice Mayor Talmage commented that he did not want this to be overlooked because it has a significant financial impact to the City. He summarized the report by stating that we have 27 miles of roads within one square mile that the condition of the roads have consistently been in decline from 74% to 63%; that in essence they have declined by 12%; he indicated that according to the report, the city will need to spend about 1 to 1.2 million dollars to upkeep the roads and that we are currently spending $800,000 which means we are going to have to find another $400,000 roughly every year for the next 12-15 years to maintain the roads.
City Administrator Stilwell presented the staff report and indicated that the last road assessment was done in 2007 and that the council wanted to update it to get more accurate information. He spoke about the lower pavement index and how the document will be used to drive the Capital Improvement Plan.
Mr. Sherman Low, City Engineer stepped up to the podium and answered council's questions relative to the pavement index, conditions of the road and other elements of the report.
Mr. Sherman Low, City Engineer stepped up to the podium and answered council's questions relative to the pavement index, conditions of the road and other elements of the report.
Mayor Burnett opened to public comment at 6:05 p.m.
Sue McCloud stated that there should be a correlation between the conditions of the road and how that road is used.
A lengthy discussion ensued relative to the scheduling of road work, budgetary considerations and unfilled backlog as well as priorities.
Mayor Burnett closed to public comment at 6:08 p.m.
Sue McCloud stated that there should be a correlation between the conditions of the road and how that road is used.
A lengthy discussion ensued relative to the scheduling of road work, budgetary considerations and unfilled backlog as well as priorities.
Mayor Burnett closed to public comment at 6:08 p.m.
Vice Mayor TALMAGE moved approval on item K, seconded by Council Member BEACH. Motion carried unanimously.
VIII. ORDERS OF COUNCIL
A. Discussion of parking analysis and provide direction.
A. Discussion of parking analysis and provide direction.
City Administrator Stilwell provided the staff report highlighting some of the aspects of the report stating that in summary this summer we were studying the problem, a consultant was hired and they prepared a report; that there was discussion and input from the community; that the goal here is to seek council's ideas in three key areas: 1) policy goals; 2) framework; and 3) elements of an ideal system.
Mr. Stilwell indicated that as far as timing is concerned, there could be some implementation steps: 1) short-term changes before the upcoming visitor season; 2) conduct other analyses with other parking experts; and 3) capital improvements projects or some required permitting processes to implement other improvements. In summary the report will have a range of short-term and long-term implementation options.
Mayor Burnett opened the meeting to public comment at 7:54p.m.
Barbara Livingston made comments about parking stating that every town has a parking problem; that we have plenty of parking but is all taken by employees who carne to work here.
Meredith Crowell stated that the available parking is taken by employees; she suggested perhaps issuance of employee parking stickers or use of a shuttle system with a designated parking area such as SCC parking lot.
Mayor Burnett opened the meeting to public comment at 7:54p.m.
Barbara Livingston made comments about parking stating that every town has a parking problem; that we have plenty of parking but is all taken by employees who carne to work here.
Meredith Crowell stated that the available parking is taken by employees; she suggested perhaps issuance of employee parking stickers or use of a shuttle system with a designated parking area such as SCC parking lot.
Seeing no further comments, Mayor Burnett closed the meeting to public comment at 7:59 p.m.
Vice Mayor Talmage stated that the main problem is employee parking and that if we could get the cars off the street we could have sufficient parking; suggested that SCC North Parking lot could be a short-term answer. Mr. Talmage also indicated that this could be placed on the city's list of key initiatives.
There was a substantive discussion on this item with members of the City Council making comments on a number of topics including: the need to have action plan, taking concrete steps, utilizing technical tools to invest in the infrastructure. City Administrator Stilwell indicated that technological improvements cost money and that this is not designed to be a profit center.
Mayor Burnett reopened to public comment at 8:20p.m.
Mayor Burnett reopened to public comment at 8:20p.m.
Meredith Crowell stated that perhaps the employee parking sticker idea could be tied to the renewal of business license in order to ascertain the number of issued parking stickers and thus collect a fee.
Mayor Burnett seeing no additional public comments closed to public comment at 8:21 p.m.
Mayor Burnett remarked that we need an action plan that will have concrete steps; that could be implemented in phases; that there are some things we can do now and some things later; that we need to assess how a particular change will affect parking. Further, he stated that the action plan should be based on a principle of adaptive change over time because economic conditions and other conditions will change.
Vice Mayor TALMAGE moved to approve with given additions and direction as follows: 1) adaptive plan; 2) staged phased action plan; 3) focus on employee parking issue; and 4) include range of technological tools. Council Member BEACH seconded. Motion carries unanimously.
Mayor Burnett remarked that we need an action plan that will have concrete steps; that could be implemented in phases; that there are some things we can do now and some things later; that we need to assess how a particular change will affect parking. Further, he stated that the action plan should be based on a principle of adaptive change over time because economic conditions and other conditions will change.
Vice Mayor TALMAGE moved to approve with given additions and direction as follows: 1) adaptive plan; 2) staged phased action plan; 3) focus on employee parking issue; and 4) include range of technological tools. Council Member BEACH seconded. Motion carries unanimously.
B. Consideration of a Resolution amending Employment Agreement of City Administrator.
Mayor Burnett stated that the council had met regarding this item; that the council had formed an ad-hoc committee to review and that now we are bringing this item with certain recommendations.
Vice Mayor Talmage read a statement into the record with the recommendation for changes to the City Administrator's agreement; spoke with specificity about the provisions that are part of the agreement and explained the rationale behind each.
Mayor Burnett opened and closed to public comment at 8:36 p.m.
Council Member HILLYARD moved to adopt Resolution as presented. Motion seconded by Council Member BEACH and carried unanimously.
Mayor Burnett opened and closed to public comment at 8:36 p.m.
Council Member HILLYARD moved to adopt Resolution as presented. Motion seconded by Council Member BEACH and carried unanimously.
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