FOREST THEATER RENOVATION PROJECT: CONTRACT CHANGE ORDERS NOS. 1-26

ABSTRACT: The “staff now anticipates a Substantially Complete date of March 31, 2016,” according to the AGENDA BILL, Forest Theater Renovation Project Update, March 1, 2016

Consent Calendar.  CONTRACT CHANGE ORDERS for the FOREST THEATER RENOVATION PROJECT are presented; there are twenty-six (26) CONTRACT CHANGE ORDERS as of February 2016.  CONTRACT CHANGE ORDERS NOS. 1-26 document copies are embedded; Descriptions reproduced

NOTES: Revised Contract Price: $1,551,672.00 (as of CONTRACT CHANGE ORDER NO. 26) Accepted Date 1/27/2016; Original Contract Price $1,462,236.00

Council awarded a 10% construction contingency in the amount of $146,224.00; $167,570.00 is the adjusted total amount of all change orders which the City Administrator has authority to sign, or 11.46% of the Original Contract Price.

FOREST THEATER RENOVATION PROJECT: CONTRACT CHANGE ORDER NO. 1

Description:

1 CHANGES TO CONTRACT PLANS AND SPECIFICATIONS

Request for Proposal #3 by the City of Carmel-By-The-Sea and in relation to RFI #16. Adjust

new wood deck to correct elevation. Provide new handrails for new ramp slope of 1:12. Modify

furnace door, provide new built up curb (wood), remove and fill existing vents and cut new vents at deck level.

Agreed Lump Sum $4,898.00

2 CONTRACT PRICE

Total Increase in contract price $4,898.00

3 CONTRACT TIME

No additional days

Original Contract Price $1,462,236.00

Revised Contract Price: $1,467,134.00

Accepted Date 10/13/2015

Contract Change Order No. 1 Redacted

City of Carmel-by-the-Sea

PUBLIC WORKS DEPARTMENT

CONTRACT CHANGE ORDER NO. 1

FOREST THEATER RENOVATION PROJECT: CONTRACT CHANGE ORDER NO. 2

Description

1 CHANGES TO CONTRACT PLANS AND SPECIFICATIONS.

Addition: Supply all labor and materials necessary to complete the following: Reference Request for Information #25 by the City of Carmel-By-The-Sea and Otto's PCO #13 (their tracking number, not City's). Work includes demolition of existing concrete curbs, excavation of soil to 5" below existing finished concrete floor, compaction of subgrade, concrete, rebar, dowels, relocation of existing water lines (per RFI #25) and wood box curb. Excludes inspections, engineering and testing fees.

Agreed Lump Sum $4,638.00

2 CONTRACT PRICE

Total Increase in contract price $4,638.00

3 CONTRACT TIME

No additional days

Original Contract Price $1,462,236.00

Revised Contract Price: $1,471,772.00

Accepted Date 10/13/2015

Contract Change Order No. 2 Redacted

City of Carmel-by-the-Sea

PUBLIC WORKS DEPARTMENT

CONTRACT CHANGE ORDER NO. 2

FOREST THEATER RENOVATION PROJECT: CONTRACT CHANGE ORDER NO. 3

Description

CHANGES TO CONTRACT PLANS AND SPECIFICATIONS.

Addition: Supply all labor and materials necessary to complete the following: Reference

Bulletin #13, RFP #20, and PCO #38 (Otto's tracking number). Work includes insulating

between the floor joist at the indoor theater stage.

Agreed Lump Sum $ 1,385.00

2 CONTRACT PRICE

Total Increase in contract price

3 CONTRACT TIME

No additional days

Original Contract Price $1,462,236.00

Revised Contract Price: $1,473,157.00

Accepted Date 10/13/2015

Contract Change Order No. 3 Redacted

City of Carmel-by-the-Sea

PUBLIC WORKS DEPARTMENT

CONTRACT CHANGE ORDER NO. 3

FOREST THEATER RENOVATION PROJECT: CONTRACT CHANGE ORDER NO. 4

Description

1 CHANGES TO CONTRACT PLANS AND SPECIFICATIONS.

Addition: Supply all labor and materials necessary to complete the following: Reference RFI

#14, RFP #1 , and PCO #1 Rev #2 (Otto's tracking number). Summary of Work includes changing the step layout to the "Terraced Step" design; deleting the sub-excavation between rows and instead doweling into bench pedestals between rows, slope grading and pour between rows, drainage system between rows, etc.

Agreed Lump Sum $21,346.00

2 CONTRACT PRICE

Total Increase in contract price 21,346.00

3 CONTRACT TIME

Sixteen additional days

Original Contract Price $1,462,236.00

Revised Contract Price: $1,494,503.00

Accepted Date 10/8/2015

Note to Contracts and Budgets Office: Council awarded a 10% construction contingency in the amount of $146,224.00 and the cost of "Terraced Step" design at a Not to Exceed amount of $45,000.00 (actual cost@ $21,346.00). Thus $167,570.00 is the adjusted total amount of all change orders which the City Administrator has authority to sign, or 11.46% of the Original Contract Price.

Contract Change Order No. 4 Redacted

City of Carmel-by-the-Sea

PUBLIC WORKS DEPARTMENT

CONTRACT CHANGE ORDER NO. 4

FOREST THEATER RENOVATION PROJECT: CONTRACT CHANGE ORDER NO. 5

Description

CHANGES TO CONTRACT PLANS AND SPECIFICATIONS.

#8, PCO #25 (Otto's tracking number). Summary of Work includes laying out with marking paint the as-permitted accessible parking stall, as well as a proposed reconfigured accessible parking stall as directed by City Council. Layout was used to show an assembly of Council, staff, and the public attending a site meeting prior to Council meeting to discuss the potential reconfiguration.

Agreed Lump Sum $593.00

2 CONTRACT PRICE

Total Increase in contract price $ 593.00

3 CONTRACT TIME

No additional days

Original Contract Price $1,462,236.00

Revised Contract Price: $1,495,096.00

Accepted Date 9/9/2015

Contract Change Order No. 5 Redacted

City of Carmel-by-the-Sea

PUBLIC WORKS DEPARTMENT

CONTRACT CHANGE ORDER NO. 5

FOREST THEATER RENOVATION PROJECT: CONTRACT CHANGE ORDER NO. 6

Description

CHANGES TO CONTRACT PLANS AND SPECIFICATIONS.

Addition: Supply all labor and materials necessary to complete the following: Reference PCO #43 (Otto's tracking number). Summary of Work includes hydro jetting of both 6" and 4" storm line removing dirt/root build-up/debris. Ran jetter upstream and downstream to exit point 3-4 times. Cleared out catch basins shoveling out dirt/debris.

Agreed Lump Sum. $1,965.00

2 CONTRACT PRICE

Total Increase in contract price 1,965.00

3 CONTRACT TIME

No additional days

Original Contract Price $1,462,236.00

Revised Contract Price: $1,497,061.00

Accepted Date 10/12/2015

Contract Change Order No. 6 Redacted

City of Carmel-by-the-Sea

PUBLIC WORKS DEPARTMENT

CONTRACT CHANGE ORDER NO. 6

FOREST THEATER RENOVATION PROJECT: CONTRACT CHANGE ORDER NO. 7

Description

CHANGES TO CONTRACT PLANS AND SPECIFICATIONS.

Addition: Supply all labor and materials necessary to complete the following: Reference RFI #47 and PCO #44 (Otto's tracking number). Summary of Work includes removal of existing dry roll sill plate and fasten new pressure treated studs to existing studs.

Agreed Lump Sum $$ 602.00

2 CONTRACT PRICE

Total Increase in contract price $ 602.00

3 CONTRACT TIME

No additional days

Original Contract Price $1,462,236.00

Revised Contract Price: $1,497,663.00

Accepted Date 10/13/2015

Contract Change Order No. 7 Redacted

City of Carmel-by-the-Sea

PUBLIC WORKS DEPARTMENT

CONTRACT CHANGE ORDER NO. 7

FOREST THEATER RENOVATION PROJECT: CONTRACT CHANGE ORDER NO. 8

Description

CHANGES TO CONTRACT PLANS AND SPECIFICATIONS.

Addition: Supply all labor and materials necessary to complete the following: Reference RFI #32 and PCO #17 (Otto's tracking number). Summary of Work includes trace existing conductors/conduits at east pathway and abandon, pull wires, remove conduit, etc.

Agreed Lump Sum $ 6,060.00

2 CONTRACT PRICE

Total Increase in contract price $ 6,060.00

3 CONTRACT TIME

No additional days

Original Contract Price $1,462,236.00

Revised Contract Price: $1,503,723.00

Accepted Date 10/13/2015

Contract Change Order No. 8 Redacted

City of Carmel-by-the-Sea

PUBLIC WORKS DEPARTMENT

CONTRACT CHANGE ORDER NO. 8

FOREST THEATER RENOVATION PROJECT: CONTRACT CHANGE ORDER NO. 9

Description

CHANGES TO CONTRACT PLANS AND SPECIFICATIONS.

#14, RFI #34 and PCO #19 (Otto's tracking number). Summary of Work includes remove existing corners of the main stage, partially demo existing stone wall and install new concrete sill, new framing and new T111 siding to match existing

Agreed Lump Sum $6,212.00

2 CONTRACT PRICE

Total Increase in contract price $6,212.00

3 CONTRACT TIME

Two additional days

Original Contract Price $1,462,236.00

Revised Contract Price: $1,509,935.00

Accepted Date 10/13/2015

Contract Change Order No. 9 Redacted

City of Carmel-by-the-Sea

PUBLIC WORKS DEPARTMENT

CONTRACT CHANGE ORDER NO. 9

FOREST THEATER RENOVATION PROJECT: CONTRACT CHANGE ORDER NO. 10

Description

CHANGES TO CONTRACT PLANS AND SPECIFICATIONS.

Addition: Supply all labor and materials necessary to complete the following: Reference RFI #9 and PCO #19 (Otto's tracking number). Summary of Work includes installing utility and irrigations sleeves at various locations throughout the site.

Agreed Lump Sum $12,472.00

2 CONTRACT PRICE

Total Increase in contract price $12,472.00

3 CONTRACT TIME

Two additional days

Original Contract Price $1,462,236.00

Revised Contract Price: $1,522,407.00

Accepted Date 10/13/2015

Contract Change Order No. 10 Redacted

City of Carmel-by-the-Sea

PUBLIC WORKS DEPARTMENT

CONTRACT CHANGE ORDER NO. 10

FOREST THEATER RENOVATION PROJECT: CONTRACT CHANGE ORDER NO. 11

Description

CHANGES TO CONTRACT PLANS AND SPECIFICATIONS.

Addition: Supply all labor and materials necessary to complete the following: Reference RFP #6, RFI #27 and PCO #14 (Otto's tracking number). Summary of Work includes removing noncompliant/deficient drain leader-head and piping and installing new compliant leader-head and piping.

Agreed Lump Sum $1,362.00

2 CONTRACT PRICE

Total Increase in contract price $1,362.00

3 CONTRACT TIME

No additional days

Original Contract Price $1,462,236.00

Revised Contract Price: $1,523,769.00

Accepted Date 10/14/2015

Contract Change Order No. 11 Redacted

City of Carmel-by-the-Sea

PUBLIC WORKS DEPARTMENT

CONTRACT CHANGE ORDER NO. 11

FOREST THEATER RENOVATION PROJECT: CONTRACT CHANGE ORDER NO. 12

Description

CHANGES TO CONTRACT PLANS AND SPECIFICATIONS.

Addition: Supply all labor and materials necessary to complete the following: Reference RFP #10, RFI #20 and PCO #9 (Otto's tracking number). Summary of Work includes removing four niches from stage perimeter.

Agreed Lump Sum $12,560.00

2 CONTRACT PRICE

Total Increase in contract price $12,560.00

3 CONTRACT TIME

Two additional days

Original Contract Price $1,462,236.00

Revised Contract Price: $1,536,329.00

Accepted Date 10/8/2015

Contract Change Order No. 12 Redacted

City of Carmel-by-the-Sea

PUBLIC WORKS DEPARTMENT

CONTRACT CHANGE ORDER NO. 12

FOREST THEATER RENOVATION PROJECT: CONTRACT CHANGE ORDER NO. 13

Description

CHANGES TO CONTRACT PLANS AND SPECIFICATIONS.

RFP #11, RFI #14R1 , and PCO #27 (Otto's tracking number). Summary of Work; in lieu of excavating between seating rows, grade and pour on native and install dowling into concrete seat pedestals.

Agreed Lump Sum $ (362.00)

2 CONTRACT PRICE

Total Increase in contract price $ (362.00)

3 CONTRACT TIME

Three days less

Original Contract Price $1,462,236.00

Revised Contract Price: $1,535,967.00

Accepted Date 11/11/2015

Contract Change Order No. 13 Redacted

City of Carmel-by-the-Sea

PUBLIC WORKS DEPARTMENT

CONTRACT CHANGE ORDER NO. 13

FOREST THEATER RENOVATION PROJECT: CONTRACT CHANGE ORDER NO. 14

Description

CHANGES TO CONTRACT PLANS AND SPECIFICATIONS.

Addition: Supply all labor and materials necessary to complete the following: Reference RFP

#23r1 , Bulletin #8 (revised), and PCO #40 (Otto's tracking number). Summary of Work;

reconfigure floor plan for dressing rooms from two small dressing rooms to one large dressing

room and add electrical outlets, and other electrical. Changes made as requested by user

groups.

Agreed Lump Sum $ 4,992.00

2 CONTRACT PRICE

Total Increase in contract price $ 4,992.00

3 CONTRACT TIME

One weather day added for the following date: 11-2-15

Original Contract Price $1,462,236.00

Revised Contract Price: $1,540,959.00

Accepted Date 11/11/2015

Contract Change Order No. 14 Redacted

City of Carmel-by-the-Sea

PUBLIC WORKS DEPARTMENT

CONTRACT CHANGE ORDER NO. 14

FOREST THEATER RENOVATION PROJECT: CONTRACT CHANGE ORDER NO. 15

Description

CHANGES TO CONTRACT PLANS AND SPECIFICATIONS.

Addition: Supply all labor and materials necessary to complete the following: Reference RFI

#18 and PCO #7rev1 (Otto's tracking number). Summary of Work; Construct new retaining wall with stone veneer.

Agreed Lump Sum $ 7,589.00

2 CONTRACT PRICE

Total Increase in contract price $ 7,589.00

3 CONTRACT TIME

Weather day for 11-9-15

Original Contract Price $1,462,236.00

Revised Contract Price: $1,548,548.00

Accepted Date 11/18/2015

Contract Change Order No. 15 Redacted

City of Carmel-by-the-Sea

PUBLIC WORKS DEPARTMENT

CONTRACT CHANGE ORDER NO. 15

FOREST THEATER RENOVATION PROJECT: CONTRACT CHANGE ORDER NO. 16

Description

CHANGES TO CONTRACT PLANS AND SPECIFICATIONS.

Addition: Supply all labor and materials necessary to complete the following: Reference RFP #24, Bulletins 16, 16.1, and 16.2, and PC0#41 rev1 (Otto's tracking number). Summary of Work; Electrical Closest Revisions

Agreed Lump Sum $ 14,230.00

2 CONTRACT PRICE

Total Increase in contract price $ 14,230.00

3 CONTRACT TIME

Three (3) days

Original Contract Price $1,462,236.00

Revised Contract Price: $1,562,778.00

Accepted Date 11/18/2015

Contract Change Order No. 16 Redacted

City of Carmel-by-the-Sea

PUBLIC WORKS DEPARTMENT

CONTRACT CHANGE ORDER NO. 16

FOREST THEATER RENOVATION PROJECT: CONTRACT CHANGE ORDER NO. 17

Description

CHANGES TO CONTRACT PLANS AND SPECIFICATIONS.

Deletion: Credit all labor and materials necessary related to the following: Reference RFP #7,

RFI #33 (partial) + RFI #38, and PC0#24rev1 (Otto's tracking number). Summary of Work; Delete lowering of existing conduit which crossed east path as bid.

Agreed Lump Sum $ (3,018.00)

2 CONTRACT PRICE

Total decrease in contract price $ (3,018.00)

3 CONTRACT TIME

None

Original Contract Price $1,462,236.00

Revised Contract Price: $1,559,760.00

Accepted Date 12/9/2015

Contract Change Order No. 17 Redacted

City of Carmel-by-the-Sea

PUBLIC WORKS DEPARTMENT

CONTRACT CHANGE ORDER NO. 17

FOREST THEATER RENOVATION PROJECT: CONTRACT CHANGE ORDER NO. 18

Description

CHANGES TO CONTRACT PLANS AND SPECIFICATIONS.

Deletion: Credit labor and materials related to the following: Reference RFP #25, Bulletins #14

& 14.1, and PCO #42 Rev1 (Otto's tracking number). Summary of Work; multiple items related to "Driveway Revisions" and difficulty in drilling driveway piers.

Agreed Lump Sum $ (12,203.00)

2 CONTRACT PRICE

Total decrease in contract price $ (12,203.00)

3 CONTRACT TIME

Twenty Five (25) additional working days

Original Contract Price $1,462,236.00

Revised Contract Price: $1,547,557.00

Accepted Date 12/9/2015

Contract Change Order No. 18 Redacted

City of Carmel-by-the-Sea

PUBLIC WORKS DEPARTMENT

CONTRACT CHANGE ORDER NO. 18

FOREST THEATER RENOVATION PROJECT: CONTRACT CHANGE ORDER NO. 19

Description

1 CHANGES TO CONTRACT PLANS AND SPECIFICATIONS.

Addition: Provide all labor and materials related to the following: Reference RFP #35 and PCO #54 (Otto's tracking number). Summary of Work; caulk joints when installing new plywood stage decking.

Agreed Lump Sum $ 2,096.00

2 CONTRACT PRICE

Total increase in contract price $2,096.00

3 CONTRACT TIME

One (1) additional working day for this CCO

Add one (1) weather day for 12-10-15

NOTE: CLERICAL ERRORS IN PRIOR CCO'S RESULTED IN AN INCORRECT NUMBER OF TIME EXTENSION DAYS UP TROUGH CCO 18. THIS CCO AMENDS PRIOR ERRORS. THE TOTAL NUMBER OF TIME EXENSION DAYS IS HEREBY CORRECTED TO 49.

Original Contract Price $1,462,236.00

Revised Contract Price: $1,549,653.00

Accepted Date 1/13/2016

Contract Change Order No. 19 Redacted

City of Carmel-by-the-Sea

PUBLIC WORKS DEPARTMENT

CONTRACT CHANGE ORDER NO. 19

FOREST THEATER RENOVATION PROJECT: CONTRACT CHANGE ORDER NO. 20

Description

CHANGES TO CONTRACT PLANS AND SPECIFICATIONS.

Addition: Provide all labor and materials related to the following: Reference PCO #57 (Otto's tracking number). Summary of Work; PIER DRILLING EXTRA WORK

Agreed Lump Sum $ 510.00

2 CONTRACT PRICE

Total increase in contract price $ 510.00

3 CONTRACT TIME

No (0) additional working days for this CCO

No (0) additional weather days for this CCO

Original Contract Price $1,462,236.00

Revised Contract Price: $1,550,163.00

Accepted Date 1/13/2016

Contract Change Order No. 20 Redacted

City of Carmel-by-the-Sea

PUBLIC WORKS DEPARTMENT

CONTRACT CHANGE ORDER NO. 20

FOREST THEATER RENOVATION PROJECT: CONTRACT CHANGE ORDER NO. 21

 Description

1 CHANGES TO CONTRACT PLANS AND SPECIFICATIONS.

Addition: Provide all labor and materials related to the following: Reference PCO #58 (Otto's tracking number). Summary of Work; At asphalt & wood siding abutement add metal flashing at wood siding and add layer of additional siding. Caulk as needed.

Agreed Lump Sum $1,257.00

2 CONTRACT PRICE

Total increase in contract price $1,257.00

3 CONTRACT TIME

No (0) addition working days for this CCO

Five (5) additional weather days for this CCO

Weather days: 12/11/15, 12/21/15. 12/22/15. 12/23/15, 12/28/15

Original Contract Price $1,462,236.00

Revised Contract Price: $1,551,420.00

Accepted Date 1/13/2015

Contract Change Order No. 21 Redacted

City of Carmel-by-the-Sea

PUBLIC WORKS DEPARTMENT

CONTRACT CHANGE ORDER NO. 21

FOREST THEATER RENOVATION PROJECT: CONTRACT CHANGE ORDER NO. 22

Description

CHANGES TO CONTRACT PLANS AND SPECIFICATIONS.

Deletion: Credit all labor and materials related to the following: Reference PCO #70 (Otto's tracking number). Summary of Work; Delete furnishing and installing fifteen (15) 24" boxed trees.

Agreed Lump Sum $ (9,000.00)

2 CONTRACT PRICE

Total decrease in contract price $(9,000.00)

3 CONTRACT TIME

No (0) additional working days for this CCO

Seven (7) additional weather days for this CCO

Weather days: 1/4/16, 1/5/16, 1/6/16. 1/7/16, 1/8/16, 1/13/16, 1/18/16

Original Contract Price $1,462,236.00

Revised Contract Price: $1,542,420.00

Accepted Date 1/27/2016

Contract Change Order No. 22 Redacted

City of Carmel-by-the-Sea

PUBLIC WORKS DEPARTMENT

CONTRACT CHANGE ORDER NO. 22