City Expenditures: CITYGATE ASSOCIATES FIRE DEPARTMENT CONSOLIDATION FEASILILITY ANALYSIS, FIRE PROTECTION SERVICES & CARMEL REGIONAL FIRE AMBULANCE

ABSTRACT: Information regarding City expenditures related to Fire issues is presented, including expenditures associated with CITYGATE ASSOCIATES FIRE DEPARTMENT CONSOLIDATION FEASILILITY ANALYSIS FOR THE CITIES OF MONTEREY, PACIFIC GROVE AND CARMEL, FIRE PROTECTION SERVICES FROM CITY OF PACIFIC GROVE and CARMEL REGIONAL FIRE AMBULANCE.

• CITYGATE ASSOCIATES FIRE DEPARTMENT CONSOLIDATION FEASILILITY ANALYSIS FOR THE CITIES OF MONTEREY, PACIFIC GROVE AND CARMEL: Since November 2006, City expenditures associated with the City’s contribution to the Citygate Associates Fire Department Consolidation Feasibility Analysis for the Cities of Monterey, Pacific Grove and Carmel totaled $4,043.27, according to the City’s Check Registers.

Citygate Associates, LLC to conduct a fire department consolidation feasibility analysis for the cities of Monterey, Pacific Grove, and Carmel-By-The-Sea for a fee not to exceed $49,900.
RESOLUTION 06-58 C.S.
A RESOLUTION APPROVING A PROPOSAL FROM CITYGATE ASOCIATES, LLC TO CONDUCT A FIRE DEPARTMENT CONSOLIDATION FEASIBILITY STUDY FOR THE CITIES OF MONTEREY, PACIFIC GROVE, AND CARMEL
May 2, 2006

Authorization and Direction to Continue Fire Department Consolidation Planning and Appropriating Funds for the Amended Consolidation Consultation Services Contract with Citygate Associates, LLC (Fire 601-04)
Action: Adopted Resolution 07-177 C.S.
September 18, 2007
Additional $30,000. Pursuant to a cost share agreement, the City of Monterey will be reimbursed 34% of actual expenditures by Pacific Grove and Carmel.

111872 11/28/06 CITY OF MONTEREY $ 1,497.00 PARTIAL PAYMENT-PUBLIC SAFETY FEASIBILITY STUDY BY CITYGATE

113181 6/12/2007 CITY OF MONTEREY $ 1,575.75 PORTION OF CONSOLIDATION FEASIBILITY STUDY REIMBURSEMENT

113691 8/21/07 CITY OF MONTEREY $ 970.52 REGIONAL FIRE DEPTS CONSOLIDATION STUDY EXPENSE

COMMENT: The CITYGATE ASSOCIATES FIRE DEPARTMENT CONSOLIDATION FEASILILITY ANALYSIS stated that the City of Carmel-by-the-Sea was underfunding its Fire Department by $400,000 annually. Apparently, the City of Carmel-by-the-Sea withdrew from formal consolidation talks earlier this year. Presently, the City of Monterey is negotiating with Pacific Grove on final terms on a consolidation contract expected to begin October 1, 2008. Whenever the Monterey-Pacific Grove Fire Contract goes into effect, fire services currently provided to the City of Carmel-by-the-Sea will be terminated. The future staffing of the Carmel Fire Department is uncertain at this time.

• FIRE PROTECTION SERVICES FROM CITY OF PACIFIC GROVE: Based on the City’s payment to the City of Pacific Grove for the quarter ended 9/30/07, the annual payment is approximately $110,904.16.

113846 9/18/07 CITY OF PACIFIC GROVE $ 27,726.04 FIRE PROTECTION SERVICES QTR ENDED 9/30/07

113361 7/3/07 CITY OF PACIFIC GROVE $ 49,102.82 FIRE PROTECTION SVCS JAN THRU JUNE 2007

111960 12/12/06 CITY OF PACIFIC GROVE $ 22,685.36 FIRE PROTECTION SVC AGREEMENT 10/1/06-12/3106

• CARMEL REGIONAL FIRE AMBULANCE: For FY 2007/08, the City’s expenditure for the CARMEL RGN'L FIRE AMBULANCE was $300,000, according to a review of the City’s Check Registers.

114933 3/4/08 CARMEL RGN'L FIRE AMBULNC $ 150,000.00 REGIONAL AMBULANCE SUBSIDY-PARTIAL PAYMENT FOR FY 2007-08

115297 4/25/08 CARMEL RGN'L FIRE AMBULANCE $ 150,000.00 PARTIAL PAYMENT FOR FY 2007-08 AMBULANCE SUBSIDY

Regional Ambulance Subsidy
Jul 2007 - Dec 2007 Budget: $ 195,822
Jul 2007 - Dec 2007 Actual: $ 47,500
Favorable/(Unfavorable): $ 148,322
Annual Budget FY 2007/08: $ 391,650
(Source: CITY OF CARMEL-BY-THE-SEA FY 2007-08 QUARTERLY FINANCIAL REPORT
SIX MONTHS ENDED DECEMBER 31, 2007)

City of Carmel-by-the-Sea
Six Months Ended 12/31/07
Favorable Budget Variances
Ambulance Subsidy 148,322
(Source: City of Carmel-by-the-Sea Financial Reports For Six Months Ended December 31, 2007)

COMMENT: For FY 2007/08, the Fire Department Revised Budget totaled $ 1,629,611 ($ 1,012,066 Salaries / Benefits and $ 617,545 Materials /Services) including $391,650 for Regional Ambulance Subsidy. A review of the City’s Check Registers show FY 2007/08 expenditure of $300,000, below the budgeted amount of $ 391,650.