Showing posts with label Forest Theater Guild. Show all posts
Showing posts with label Forest Theater Guild. Show all posts

Tuesday, August 02, 2016

FOREST THEATRE GUILD, INC., State of California Department of Justice Office of the Attorney General

FOREST THEATRE GUILD, INC.

Registrant Information
Full Name: FOREST THEATRE GUILD, INC.
Type: Public Benefit
FEIN: 237227328
Corporate or Organization Number: 0244720

Registration Number: 036499
Record Type: Charity
Issue Date: 12/31/2006
Renewal Due Date:5/15/2016
Registration Status: Delinquent
Date of Last Renewal: 6/26/2015
Address Information
PO BOX 2325
CARMEL CA 93921

Annual Renewal Information
FiscalBegin:
01-JAN-01
Fiscal End:
31-DEC-01
Total Assets:
$14,702.00
GrossAnnualRevenue:
$169,496.00
RRF Received:
04-APR-02
Returned Date:
990 Attached:
N
Status:
Accepted


FiscalBegin:
01-JAN-02
Fiscal End:
31-DEC-02
Total Assets:
$43,470.00
GrossAnnualRevenue:
$230,681.00
RRF Received:
23-MAY-03
Returned Date:
990 Attached:
N
Status:
Accepted

FiscalBegin:

01-JAN-03
Fiscal End:
31-DEC-03
Total Assets:
$25,000.00
GrossAnnualRevenue:
$236,271.00
RRF Received:
17-MAY-04
Returned Date:
990 Attached:
Y
Status:
Accepted

FiscalBegin:
01-JAN-04
Fiscal End:
31-DEC-04
Total Assets:
$48,947.00
GrossAnnualRevenue:
$249,316.00
RRF Received:
16-MAY-05
Returned Date:
990 Attached:
Y
Status:
Accepted

FiscalBegin:

01-JAN-05
Fiscal End:
31-DEC-05
Total Assets:
$4,452.00
GrossAnnualRevenue:
$284,670.00
RRF Received:
15-MAR-06
Returned Date:
990 Attached:
Y
Status:
Accepted

FiscalBegin:
01-JAN-06
Fiscal End:
31-DEC-06
Total Assets:
$4,748.00
GrossAnnualRevenue:
$341,462.00
RRF Received:
18-MAY-07
Returned Date:
990 Attached:
Y
Status:
Accepted

FiscalBegin:
01-JAN-07
Fiscal End:
31-DEC-07
Total Assets:
($957.00)
GrossAnnualRevenue:
$406,638.00
RRF Received:
25-JUL-08
Returned Date:
990 Attached:
Y
Status:
Accepted
FiscalBegin:
01-JAN-09
Fiscal End:
31-DEC-08
Total Assets:
$15,622.00
GrossAnnualRevenue:
$397,940.00
RRF Received:
18-MAY-09
Returned Date:
990 Attached:
N
Status:
Accepted

FiscalBegin:
01-JAN-09
Fiscal End:
31-DEC-09
Total Assets:
$15,744.00
GrossAnnualRevenue:
$86,829.00
RRF Received:
05-MAY-10
Returned Date:
990 Attached:
Y
Status:
Accepted

FiscalBegin:
01-JAN-10
Fiscal End:
31-DEC-10
Total Assets:
$3,155.00
GrossAnnualRevenue:
$97,161.00
RRF Received:
03-OCT-11
Returned Date:
990 Attached:
Y
Status:
Accepted

FiscalBegin:
Fiscal End:
31-DEC-11
Total Assets:
$8,010.00
GrossAnnualRevenue:
$120,720.00
RRF Received:
17-AUG-12
Returned Date:
990 Attached:
N
Status:
Accepted

FiscalBegin:
01-JAN-12
Fiscal End:
31-DEC-12
Total Assets:
($11,949.00)
GrossAnnualRevenue:
$114,887.00
RRF Received:
21-MAY-13
Returned Date:
990 Attached:
Y
Status:
Accepted

FiscalBegin:
01-JAN-13
Fiscal End:
31-DEC-13
Total Assets:
$17,963.00
GrossAnnualRevenue:
$110,910.00
RRF Received:
18-DEC-14
Returned Date:
990 Attached:
Y
Status:
Accepted

FiscalBegin:
01-JAN-14
Fiscal End:
31-DEC-14
Total Assets:
$1,200.00
GrossAnnualRevenue:
$23,282.00
RRF Received:
18-MAY-15
Returned Date:
990 Attached:
Y
Status:
Accepted

SOURCE: State of California Department of Justice
Office of the Attorney General
Kamala D. Harris, Attorney General

Full Name: FOREST THEATRE GUILD, INC.
Type: Public Benefit
FEIN: 237227328
Corporate or Organization Number: 0244720

Forest Theatre Guild, Inc. (FTG) IRS Form 990 (2014) & Annual Registration Renewal Fee Report (2014)

ABSTRACT: Forest Theatre Guild, Inc. (FTG) IRS Form 990 (2014) and Annual Registration Renewal Fee Report (2014) document copies are embedded. HIGHLIGHTS, including Total Revenue, Total Expenses, Net assets and List of Officers, Directors, Trustees, are presented.
FTG IRS Form 990 (2014)

HIGHLIGHTS:

Total Revenue $23,282.
Total Expenses $30,024.
Net assets or fund balances at end of year $1,735.

List of Officers, Directors, Trustees
CARRIE GLENN President
TODD WEAVER Secretary
STACEY MEHEEN Vice President
LENORA CARREY Treasurer
YVONNE HILDEBRAND-BOWEN Executive Director

Ftg Rrf 2014
FTG Annual Registration Renewal Fee Report (2014)

HIGHLIGHTS:
1/01/14 ending 12/31/14
Gross annual revenue $23,282. Total assets $1,200.

SOURCE: State of California Department of Justice
Office of the Attorney General
Kamala D. Harris, Attorney General

Full Name: FOREST THEATRE GUILD, INC.
Type: Public Benefit
FEIN: 237227328
Corporate or Organization Number: 0244720

Forest Theatre Guild, Inc. (FTG) IRS Form 990 (2013) & Annual Registration Renewal Fee Report (2013)

ABSTRACT: Forest Theatre Guild, Inc. (FTG) IRS Form 990 (2013) and Annual Registration Renewal Fee Report (2013) document copies are embedded. HIGHLIGHTS, including Total Revenue, Total Expenses, Net assets and List of Officers, Directors, Trustees, are presented.

Ftg Irs Form 990-Ez 2013
FTG IRS Form 990 (2013)

HIGHLIGHTS:
Total Revenue $110,910.
Total Expenses $94,732.
Net assets or fund balances at end of year $16,178.

List of Officers, Directors, Trustees
STEVE RETSKY President
CRYSTAL HONN Secretary
CARRIE GLENN Vice President
LENORA CARREY Treasurer
YVONNE HILDEBRAND-BOWEN Executive Director
FTG Annual Registration Renewal Fee Report (2013)

HIGHLIGHTS:
1/01/13 ending 12/31/13
Gross annual revenue $ 110,910. Total assets $17,963.

SOURCE: State of California Department of Justice
Office of the Attorney General
Kamala D. Harris, Attorney General

Full Name: FOREST THEATRE GUILD, INC.
Type: Public Benefit
FEIN: 237227328
Corporate or Organization Number: 0244720

Forest Theatre Guild, Inc. (FTG) IRS Form 990 (2012) & Annual Registration Renewal Fee Report (2012)

ABSTRACT: Forest Theatre Guild, Inc. (FTG) IRS Form 990 (2012) and Annual Registration Renewal Fee Report (2012) document copies are embedded. HIGHLIGHTS, including Total Revenue, Total Expenses, Net assets and List of Officers, Directors, Trustees, are presented.
FTG IRS Form 990 (2012)

HIGHLIGHTS:
Total Revenue $114,887.
Total Expenses $134,846.
Net assets or fund balances at end of year -$11,949.

List of Officers, Directors, Trustees
STEVE RETSKY Vice President
JUDITH LADY HULL Director
REBECCA BARRYMORE President
CRYSTAL HONN Secretary
NICK SOUZA Director
WILLIAM BIRCH Treasurer
JOSEPH STEVENS Director
FTG Annual Registration Renewal Fee Report (2012)

HIGHLIGHTS:
1/01/12 ending 12/31/12
Gross annual revenue $114,887. Total assets -$11,949.

SOURCE: State of California Department of Justice
Office of the Attorney General
Kamala D. Harris, Attorney General

Full Name: FOREST THEATRE GUILD, INC.
Type: Public Benefit
FEIN: 237227328
Corporate or Organization Number: 0244720

Forest Theatre Guild, Inc. (FTG) Annual Registration Renewal Fee Report (2011)

ABSTRACT: Forest Theatre Guild, Inc. Annual Registration Renewal Fee Report (2011) document copy is embedded. HIGHLIGHTS, including Gross annual revenue and Total assets, are presented.
FTG Annual Registration Renewal Fee Report (2011)

HIGHLIGHTS:
1/01/11 ending 12/31/11
Gross annual revenue $120,720. Total assets $8,010.

SOURCE: State of California Department of Justice
Office of the Attorney General
Kamala D. Harris, Attorney General

Full Name: FOREST THEATRE GUILD, INC.
Type: Public Benefit
FEIN: 237227328
Corporate or Organization Number: 0244720

Forest Theatre Guild, Inc. (FTG) IRS Form 990 (2010) & Annual Registration Renewal Fee Report (2010)

ABSTRACT: Forest Theatre Guild, Inc. (FTG) IRS Form 990 (2010) and Annual Registration Renewal Fee Report (2010) document copies are embedded. HIGHLIGHTS, including Total Revenue, Total Expenses, Net assets and List of Officers, Directors, Trustees, are presented.

Ftg Irs Form 990-Ez 2010
FTG IRS Form 990 (2010)

HIGHLIGHTS:
Total Revenue $97,161.
Total Expenses $109,750
Net assets or fund balances at end of year $3,155

List of Officers, Directors, Trustees
BARBARA MOSSBERG Vice President
REBECCA BARRYMORE President
CRYSTAL HONN Secretary
BRIAN GROSSI Trustee
WILLIAM BIRCH Treasurer
SAFWAT MALEK Trustee
JEFFREY THOMPSON Trustee
JOANNA TUPMAN Trustee
KEITH DECKER Trustee
LEIGH GRAY Trustee

Ftg Rrf 2010
FTG Annual Registration Renewal Fee Report (2010)

HIGHLIGHTS:
1/01/10 ending 12/31/10
Gross annual revenue $ 97,161. Total assets $ 3,155.

SOURCE: State of California Department of Justice
Office of the Attorney General
Kamala D. Harris, Attorney General

Full Name: FOREST THEATRE GUILD, INC.
Type: Public Benefit
FEIN: 237227328
Corporate or Organization Number: 0244720

Tuesday, May 28, 2013

Forest Theater Guild Presents 2013 SEASON OF ‘FILMS IN THE FOREST’

“Films in the Forest” is a series of first-run movies, classic feature films from our past and documentary film screenings on the Big Screen at the Outdoor Forest Theater being presented by The Forest Theater Guild, and benefitting the Forest Theater Guild & our Youth Scholarship & Mentorship Programs.

TICKETS: $7.00 for regular film nights and $10.00 for special film events, both are available for sale at the door.  Our box office opens one hour prior to the film screening.

FILMS BEGIN AT DUSK (APPROXIMATELY 8:30 P.M.)


TUESDAY, MAY 28, 2013: OPENING NIGHT OF FILMS IN THE FOREST “FINDING NEMO”
Finding Nemo - Official Trailer 2003 [HD]
100 min  -  Animation | Adventure | Comedy 

WEDNESDAY, MAY 29, 2013: A SPECIAL NIGHT WITH WESTON PHOTOGRAPHY
100 Story Project - Kim Weston: Growing Up Weston
“The Generations: Weston’s Past, Present, and Future” A film screening and world premiere of Growing up Weston & A 60th Birthday celebration for Kim Weston
Time: 7:00-8:15pm Reception by RSVP purchased tickets and invitation; organic ordure’s, cheese and wine Anticipate 100+ people (ticket cost $25 per person proceeds benefit Weston Scholarship)

THURSDAY, MAY 30, 2013: “THE HOBBIT”
The Hobbit Official Trailer #1 - Lord of the Rings Movie (2012) HD

169 min  -  Adventure | Fantasy

TUESDAY, JUNE 4, 2013: “E.T. THE EXTRA-TERRESTRIAL”
E.T.: The Extra-Terrestrial Official Trailer #1 
115 min  -  Adventure| Drama| Family

WEDNESDAY, JUNE 5, 2013: “BOTTLE SHOCK”
The Official Bottle Shock Trailer- Sundance 2008
Bottle Shock (2008)
110 min  -  Comedy | Drama

THURSDAY, JUNE 6, 2013: “DESPICABLE ME” 
Despicable Me Official Trailer #1 - (2010) HD
95 min  -  Animation | Comedy | Crime

TUESDAY, JUNE 11, 2013:  “DOCTORED” THE MOVIE
"Doctored" The Movie, Dr. Plasker Interviews Jeff Hays
Documentary

WEDNESDAY, JUNE 12, 2013:  “WHO FRAMED ROGER RABBIT”
Movie Trailer - 1988 - Who Framed Roger Rabbit
104 min  -  Animation | Comedy | Crime

THURSDAY, JUNE 13, 2013:  “LES MISERABLES”
Les Misérables (2012) - Official International Trailer (HD)
158 min  -  Drama | Musical| Romance 

TUESDAY, JUNE 18, 2013 “BAND WAGON”
The Band Wagon - Fred Astaire and Cyd Charisse
112 min  -  Comedy | Musical | Romance

WEDNESDAY, JUNE 19, 2013: “TBD”

THURSDAY, JUNE 20, 2013: “CASINO ROYALE”

Casino Royale Official Trailer (2006) James Bond Movie HD
Casino Royale (2006)
144 min  -  Action | Crime | Thriller

TUESDAY, JULY 2, 2013:  “SKY FALL”  
SKYFALL - Official Trailer
Skyfall (2012)
143 min  -  Action | Adventure | Thriller

WEDNESDAY, JULY 3, 2013: "MINDS IN THE WATER"

Minds In The Water, Movie Trailer
90 min  -  Documentary | Action | Adventure

THURSDAY, JULY 4, 2013: “RED WHITE AND BLUE IN THE FOREST”
LIVE CONCERT AND CELEBRATION OF THE AMERICAN MUSIC THE BLUES 6PM – 9:3PM  BBQ AND THE BLUES

TUESDAY, JULY 9, 2013:  “BIRDCAGE”
The Birdcage (1996) Trailer | Mike Nichols
The Birdcage (1996)
117 min  -  Comedy

WEDNESDAY, JULY 10, 2013: “TBD”

THURSDAY, JULY 11, 2013: “SENSE AND SENSIBILITY”

Sense and Sensibility - Official Trailer [1995]
136 min  -  Drama | Romance

TUESDAY, JULY 16, 2013: TBD

WEDNESDAY, JULY 17, 2013: TBD


THURSDAY, JULY 18, 2013:   “FRANKENWEENIE”
FRANKENWEENIE Trailer 2012 Movie - Official [HD]
87 min  -  Animation | Comedy | Family

SUNDAY, JULY 21, 2013:  “UP”
UP Official Movie Trailer #3
Up (2009)
96 min  -  Animation | Adventure | Comedy

TUESDAY, JULY 23, 2013: TBA

WEDNESDAY, JULY 24, 2013: TBA


THURSDAY, JULY 25, 2013: TBA

Sunday, May 13, 2012

Forest Theater Guild Presents 2012 SEASON OF ‘FILMS IN THE FOREST’

ABSTRACT:  “Films in the Forest” is a series of feature and documentary film screenings on the Big Screen at the Outdoor Forest Theater being presented by The Forest Theater Guild, and benefiting the Forest Theater Guild and Youth Scholarship and Mentorship Programs.  The 2012 SEASON OF “FILMS IN THE FOREST’ features “PLAYGROUND OF DREAMS,”  "WAR HORSE," “PLAY MISTY FOR ME,”  “HUGO,” “CAPTAIN AMERICA,”  “SINGIN IN THE RAIN,”  "LAST HOLIDAY,"  “SEX IN THE CITY,” "MAMMA MIA,"  “ANONYMOUS” and other films TBD.  Tickets are $7.00 each at the door.  The box office opens one hour prior to the film screening, which begins at dusk (approximately 8:30 P.M.).


TUESDAY, MAY 29TH
SPECIAL PREMIERE OF “PLAYGROUND OF DREAMS”

playground of dreams the movie film trailer.mov
 
Genre: Drama
Running Time: 83 minutes

WEDNESDAY, MAY 30TH

War Horse Movie Trailer 2011 | Official Launch Trailer | HD

War Horse (2011)
Genre: Drama, War
Running Time:  146 minutes

TUESDAY, JUNE 5TH
“PLAY MISTY FOR ME”  
"Play Misty For Me" (1971) - trailer

Genre: Crime, Drama, Romance
Running Time: 102 minutes

WEDNESDAY, JUNE 6TH
BIG SUR INTERNATIONAL FILM FESTIVAL PROGRAM TBD

TUESDAY, JUNE 12TH

Hugo - Official Trailer [HD]

Hugo (II) (2011)
Genre: Adventure, Drama, Family
Running Time: 126 minutes

WEDNESDAY, JUNE 13TH
BIG SUR INTERNATIONAL FILM FESTIVAL PROGRAM TBD

TUESDAY, JULY 3RD

Captain America The First Avenger Official Trailer (2011 Movie)

Genre: Action, Adventure, Sci-Fi
Running Time: 124 minutes

TUESDAY, JULY 10TH
“SINGIN IN THE RAIN”

Singin' In The Rain - Theatrical Trailer

Genre: Comedy, Musical, Romance
Running Time: 103 minutes

WEDNESDAY, JULY 11TH

LAST HOLIDAY (2006) - Official Movie Trailer

Last Holiday (2006)
Genre: Adventure, Comedy, Drama
Running Time:  112 minutes

TUESDAY, JULY 17TH
“SEX IN THE CITY”
Sex and the City: The Movie Trailer Sneak Preview

Genre:  Comedy, Drama, Romance

WEDNESDAY, JULY 18TH

Mamma Mia! The Movie Trailer (2008) - Great Quality!

Genre: Comedy, Musical, Romance
Running Time: 108 minutes

TUESDAY, JULY 24TH

Anonymous Movie Trailer Official (HD)

Anonymous (I) (2011)
Genre: Drams, History, Thriller
Running Time: 130 minutes

FOR MORE INFORMATION:
Call (831) 626-1681

ADDENDUM:

Tuesday, February 01, 2011

Four Noteworthy 1 February 2011 City Council Agenda Items

ABSTRACT: Four Noteworthy 1 February 2011 City Council Agenda Items, namely Receive Mayor’s Annual Report, Present FY 2009-10 Draft Audited Financial Statements by Ralph Marcello, Marcello & Company CPAs, Receive report, provide policy direction on circulating a Request for Proposal (RFP) for the management and operation of the Children’s Experimental Theater, or ratify the direction provided to the City Administrator at the November 2, 2010 City Council meeting to negotiate a lease with Pacific Repertory Theater and Approve amendments to City’s revised Harassment Prevention Policy are presented. Excerpts from Agenda Item Summary and Staff Report are provided; the HARASSMENT PREVENTION POLICY DRAFT NO. 3 is uploaded.

AMENDED AGENDA PACKET
Regular Meeting
Tuesday, February 1, 2011

4:30 p.m., Open Session

Live & Archived Video Streaming

City Hall
East side of Monte Verde Street between Ocean and Seventh Avenues

V. Announcements from Closed Session, from City Council Members and the City Administrator.

B. Announcements from City Council members (Council members may ask a question for clarification, make a brief announcement or report on his or her activities).
1. Receive Mayor’s Annual Report


C. Announcements from City Administrator.
1. Present FY 2009-10 Draft Audited Financial Statements by Ralph Marcello, Marcello & Company CPAs.


XI. Orders of Council
A. Receive report, provide policy direction on circulating a Request for Proposal (RFP) for the management and operation of the Children’s Experimental Theater, or ratify the direction provided to the City Administrator at the November 2, 2010 City Council meeting to negotiate a lease with Pacific Repertory Theater.


Description: At its November 2, 2010 meeting, the Council received a staff report and public testimony on the management and operation of the Children’s Experimental Theater (CET). For the past several years the CET has used the indoor theater at the Forest Theater as its performance venue.

Included in the November 2nd agenda packet was a letter and proposal from Pacific Repertory Theater (PacRep) to lease the indoor theater and continue the tradition of the CET through its School of Dramatic Arts (SoDA) Program. PacRep representatives attended this meeting to provide input and answer questions from the Council on its proposal.

Contained in the November 2nd staff report (see attached) was a brief discussion on circulating an RFP for the lease of the indoor theater and also a proposed alternate course of action, to direct staff to negotiate a lease with PacRep. Subsequently, on November 15, 2010, the Forest Theater Guild submitted a proposal to lease and operate the indoor theater. A copy of this proposal is attached. Since this information was unavailable to the Council at its November 2nd meeting, staff requests that the Council review this proposal and provide direction as stated under the recommendation above.

Staff Recommendation: Staff requests that the Council review this proposal and provide direction on whether to circulate a Request for Proposal (RFP) for the management and operation of the Children’s Experimental Theater, or to ratify the direction provided to the City Administrator at the November 2, 2010 City Council meeting to negotiate a lease with Pacific Repertory Theater.

Decision Record: At its November 2, 2010 meeting, Council directed the City Administrator to negotiate a lease with Pacific Repertory Theater for use of the indoor theater.

D. Approve amendments to City’s revised Harassment Prevention Policy.

HARASSMENT PREVENTION POLICY DRAFT NO. 3 2011
HARASSMENT PREVENTION POLICY
DRAFT NO. 3

Friday, January 14, 2011

Attorney Stephen Beals: 'What occurred was the Council took action that directed staff to negotiate a lease agreement for the theater; which is absolutely not what is described in the Agenda. This action clearly violated California Government Code § 54954.2.'

ABSTRACT: Attorney Stephen Beals, representing the Forest Theater Guild, sent a letter via facsimile and U.S. Mail to City Attorney Don Freeman, dated January 12, 2011, regarding “CARMEL CITY COUNCIL MEETING NOVEMBER 2, 2010- AGENDA ITEM XI, F.” Significantly, the letter reads in part, as follows: “What occurred was the Council took action that directed staff to negotiate a lease agreement for the theater; which is absolutely not what is described in the Agenda. This action clearly violated California Government Code § 54954.2." Apparently, the City intends to “bring this matter back to the Council for consideration at their February meeting." Attorney Stephen Beals' letter is reproduced.

STEPHEN BEALS │PLC
ATTORNEYS AT LAW


26350 Carmel Rancho Lane
Suite 215
Carmel, CA 93923

P.O. Box 223399
Carmel, CA 93922

Voice: 831.626.6400
Fax: 866.624.7746
www.stephenbeals.com

January 12, 2011

VIA FACSIMILE AND US MAIL

Mr. Donald Freeman, City Attorney
City of Carmel
PO Box 805
Carmel, CA 93921-0805

RE: CARMEL CITY COUNCIL MEETING NOVEMBER 2, 2010- AGENDA ITEM XI, F

Dear Mr. Freeman:
As I mentioned in our last telephone conversation I represent the Forest Theater Guild regarding the above referenced matter. I was recently informed that the City of Carmel has agreed to bring this matter back to the Council for consideration at their February meeting- if this is not correct please let me know immediately.

As a formality, I believe it is necessary to explain our position regarding the action taken, which I will do below.
The Agenda for the November 2, 2010, meeting states:
“Receive report and provide policy direction on circulating a Request for Proposal (RFP) for the management and operation of the Children’s Experimental Theater.”

What occurred was the Council took action that directed staff to negotiate a lease agreement for the theater; which is absolutely not what is described in the Agenda. This action clearly violated California Government Code § 54954.2. On November 24, 2010, the City was provided written notice of objection to the action from Mr. Safwat Malek.

I understand the City has decided it is best to bring this matter back to the Council and place the item on the February Agenda. My clients look forward to having an opportunity to present their proposal for the “Youth Arts Academy.”

My client appreciates the City’s decision to consider all possible options for the Children’s Experimental Theater. As you know, Forest Theater Guild has been Carmel’s and Forest Theater’s “community” theater since its founding by Herbert Heron in 1910. My client is eager to present their proposal to the Council as their proposed use of the indoor space would allow a year round Forest Theater Guild operated program for youth in Carmel and offer the community an expansion into multi-media arts and film.

Assuming the City has agreed to properly re-notice this matter and conduct a public hearing at its City Council meeting in February, as I understand it has, I have been directed to withhold taking further legal action against the City at this time.

Very truly yours,
STEPHEN BEALS │ PLC
Stephen J. Beals
SJB;jmh

cc: Council Members, City Administrator

Thursday, January 06, 2011

RALPH M. BROWN ACT: ‘No action or discussion shall be undertaken on any item not appearing on the posted agenda’

ABSTRACT: According to the Ralph M. Brown Act, § 54954.2. Agenda requirements; Regular meetings, “No action or discussion shall be undertaken on any item not appearing on the posted agenda...” The agenda item on the November 2, 2010 City Council agenda stated as follows: F. Receive report and provide policy direction on circulating a Request for Proposal (RFP) for the management and operation of the Children’s Experimental Theater. Moreover, the Staff Report, prepared by City Administrator Rich Guillen, stated in the SUMMARY, as follows: “An RFP is an excellent way to evaluate the best organization that has both the management expertise and the financial liquidity to operate the indoor theater.” § 54954.2. Agenda requirements; Regular meetings, the Agenda Item, Agenda Item Summary and Staff Report are reproduced and a link to the archived video of the meeting is provided.

54954.2. Agenda requirements; Regular meetings
(a) At least 72 hours before a regular meeting, the legislative body of the local agency, or its designee, shall post an agenda containing a brief general description of each item of business to be transacted or discussed at the meeting, including items to be discussed in closed session. A brief general description of an item generally need not exceed 20 words. The agenda shall specify the time and location of the regular meeting and shall be posted in a location that is freely accessible to members of the public. If requested, the agenda shall be made available in appropriate alternative formats to persons with a disability, as required by Section 202 of the Americans with Disabilities Act of 1990 (42 U.S.C. Sec. 12132), and the federal rules and regulations adopted in implementation thereof. The agenda shall include information regarding how, to whom, and when a request for disability-related modification or accommodation, including auxiliary aids or services may be made by a person with a disability who requires a modification or accommodation in order to participate in the public meeting.

No action or discussion shall be undertaken on any item not appearing on the posted agenda, except that members of a legislative body or its staff may briefly respond to statements made or questions posed by persons exercising their public testimony rights under Section 54954.3. In addition, on their own initiative or in response to questions posed by the public, a member of a legislative body or its staff may ask a question for clarification, make a brief announcement, or make a brief report on his or her own activities. Furthermore, a member of a legislative body, or the body itself, subject to rules or procedures of the legislative body, may provide a reference to staff or other resources for factual information, request staff to report back to the body at a subsequent meeting concerning any matter, or take action to direct staff to place a matter of business on a future agenda.

(Source: APPENDIX B THE RALPH M. BROWN ACT CONTENTS § 54954.2. Agenda requirements; Regular meetings, Pgs. 58-59)

AGENDA PACKET
Regular Meeting
Tuesday, November 2, 2010

4:30 p.m., Open Session

Archived video streaming
(4:59:00 – 5:11:55)

Broadcast date
Sunday, November 7, 2010
8:00 a.m., MCAET Channel 26

City Hall
East side of Monte Verde Street
between Ocean and Seventh Avenues

XI. Orders of Council

F. Receive report and provide policy direction on circulating a Request for Proposal (RFP) for the management and operation of the Children’s Experimental Theater.



Meeting Date: November 2, 2010
Prepared by: Rich Guillen

City Council
Agenda Item Summary


Name: Receive report and provide policy direction on circulating a Request for Proposal (RFP) for the management and operation of the Children’s Experimental Theater.

Description: Stephen Moorer of the Pacific Repertory Theater (PacRep) informed staff that he is authorized to manage the Children’s Experimental Theater (CET) and requested that his lease with the City for the use of the Forest Theater include using the CET indoor theater. PacRep has the keys and oversight of CET’s assets and indoor theater. Forest Theater Guild (FTG) board member Safwat Malek also inquired about using the CET indoor theater and asked for FTG’s contract to be amended to manage CET. Since the lease agreements for both PacRep and FTG have expired, now is a good time to review each lease to determine which agreement should be amended to include managing and operating CET and its indoor theater.

Overall Cost: The current leasing rate for use of the indoor theater is $160/month, plus any user charging admission or collecting a donation as a condition of admission must pay 10% of gross receipts. Staff recommends as part of evaluating any RFPs received that consideration be given to revising this fee structure.

Staff Recommendation: Provide policy direction.

Important Considerations: Preparing and circulating an RFP is the most equitable way to select a manager/operator of the CET indoor theater. At minimum, the RFP should include goals and objectives for the operation of the CET indoor theater, operational budget, qualifications and evaluation criteria.

Once the RFPs are received, an independent evaluation committee must review and recommend to the Council the most qualified candidate. Council will make the final decision on who is selected. Another alternative based on the attached letter submitted by the PacRep, would be to forego circulating an RFP and instead direct staff to negotiate a lease agreement with them.

Decision Record: None.

Reviewed by:

_____________________________ __________________
Rich Guillen, City Administrator Date


CITY OF CARMEL-BY-THE-SEA

STAFF REPORT

TO: MAYOR McCLOUD AND COUNCIL MEMBERS

FROM: RICH GUILLEN, CITY ADMINISTRATOR

DATE: NOVEMBER 2, 1010

SUBJECT: RECEIVE REPORT AND PROVIDE POLICY DIRECTION ON CIRCULATING A REQUEST FOR PROPOSAL (RFP) FOR THE MANAGEMENT AND OPERATION OF THE CHILDREN’S EXPERIMENTAL THEATER


RECOMMENDATION
Provide policy direction.

BACKGROUND
Staff was recently notified by Mr. Stephen Moorer at the Pacific Repertory Theater (PacRep) that her is authorized to manage the children’s Experimental Theater (CET) and requested that his lease with the city for the use of the Forest Theater include the use of the CET indoor theater. PacRep currently has the keys and oversight of the CET assets and indoor theater.

During a subsequent meeting with Mr. Safwat Malek, who is on the Board of the Forest Theater Guild (FTG), he inquired about the use of the CET indoor theater and requested that FTG’s lease agreement be amended to authorize it to manage CET.

Both the PacRep and FTG lease agreements have expired and this would be a good time to review their respective leases to determine whose agreement should be amended to include the management and operation of the CET and its indoor theater.

STAFF REVIEW
The preparation and circulation of a Request for Proposal is the most equitable way to select a manager/operator of the CET indoor theater. The RFP should include at a minimum, such items as goals and objectives for the operation of the CET indoor theater, operational budget, qualifications and evaluation criteria.

Once the RFPs are received, an independent evaluation committee will review and recommend to the Council the most qualified candidate. The final selection decision will be the responsibility of the City Council.

Another alternative based on the letter submitted by the PacRep, would be to forego the circulation of a RFP and direct staff to negotiate a lease agreement with them. The attached letter from Mr. Stephen Moorer outlines its goals for the operation of the indoor theater and is a formal request to enter into a lease agreement to continue the “tradition of an active children’s school.”

FISCAL IMPACT
The current leasing rate for the use of the indoor theater is as follows:
1. User pays $160 per month; and
2. Any user that charges admission or collects any donation as a condition of admission is required to pay 10% of gross receipts.

Staff recommends as part of evaluating any RFPs received that consideration be given to revising the above fee structure.

SUMMARY
A RFP is an excellent way to evaluate the best organization that has both the management expertise and the financial liquidity to operate the indoor theater.