‘MINUTES’ for Three Noteworthy 22 March 2011 Special City Council Agenda Items

"MINUTES"
SPECIAL CITY COUNCIL MEETING
Tuesday, March 22, 2011 4:30 pm
Council Chambers
East side of Monte Verde Street between Ocean and Seventh Avenues

Archived video streaming available

IV. Orders of Council
A. Budget Workshop to receive proposed Annual Work Plan documents.

CITY OF CARMEL-BY-THE-SEA WORK PLAN
City Administrator’s Goals
1 Make fire service decision
Mayor Sue McCloud announced the date of the first workshop on fire services for Tuesday, 29 March 2011; includes a “concept paper” of five pages of options and comments prepared by former Public Safety Director/Police Chief George Rawson and Monterey Fire Chief Andrew Miller.

McCloud also stated that the interim fire contract which is to expire 31 March 2011 has been extended.

Note: The Interim Fire Services Agreement (Amended Agreement) has been extended through June 30, 2011. The Amended Agreement reflects changes from the previous Interim Fire Services Agreement which expired 31 January 2011 to include “sending firefighters as needed,” according to Administrative Analyst Gundy Rettke, Fire Administration, Fire Department, City of Monterey.

2. Address/manage challenging City financial picture

3. Implement City’s Emergency Preparedness Plan

4. Plan for the phased renovation of the Forest Theater/ develop funding options
Mayor Sue McCloud stated that the City is currently looking for funds to fund minimum ADA accessibility measures and restrooms.

5. Concentrate on short-term marketing/economic development

Department: Administration
Project: Paid Parking Program for Business Area
Status/Description: Should we proceed forward?

Department: Community Planning & Building
Project: Development of Green Building Guidelines/Incentives
Status/Description: Review by the Planning Commission

Project: Monitor storm water run-off program / plan to address ASBS requirements
Status/Description: ASBS diversion project to begin April 2011

Department: Public Safety
Project: Emergency Preparedness Plan Enhancements
Status/Description: Continue exercises and public outreach

Project: Police Dept. / Carmel Youth Center Emergency Generator
Status/Description: Seeking funding for project

Department: Forest, Parks & Beach
Project: Mission Trails Pedestrian Footbridge Project / Mt. View Entrance
Status/Description: Obtaining regulatory permits

Project: Landscaping south side of Ocean between Carpenter and Junipero
Status/Description: Review conceptual landscape plan

Project: Beach fires & charcoal removal
Status/Description: Continue removal of charcoal and debris on beach

Project: Implement programs and projects that protect and enhance Carmel Beach
Status/Description: Develop a list of projects that are critical to the protection of the shoreline/beach

Department: Public Works
Project: Permanent toilets on Scenic at Santa Lucia
Status/Description: Design options being investigated.

FY 2011-12
Board and Commission Goal Summary

Name of Board or Commission: Community Activities & Cultural Commission
Description of Goal:
I. Revitalize Vista Lobos, including painting kitchen, overall cleaning, refurbishing the floors and installing kitchen shelves.
Estimated Cost: $2,600

II. Include $1,000 in Facilities Maintenance budget for annual stripping and resealing of Vista Lobos floors and $500 for annual cleaning.
Estimated Cost: $1,500

Name of Board or Commission: Forest and Beach Commission
Description of Goal:
I. Carmel Beach Shoreline Management to include semi-annual shoreline assessments, sand redistribution and replenishment, seawall reinforcements, new signage, a new permanent restroom at Scenic and Santa Lucia, regulations for fires on the beach, and charcoal and trash cleanups.
Estimated Cost: $100,000

Description of Goal:
II. Continue annual grid pruning contract, provide supplemental funding to support planting of new trees in the urban forest, and increase City funding for Arbor Day activities. Begin implementing Rio Park Development Plan.
Estimated Cost: $30,000

Description of Goal:
III. Implement Mission Trail Nature Preserve Master Plan to improve access to the park and review/replace Mt. View park entrance.
Estimated Cost: $75,000.

Name of Board or Commission: Historic Resources Board
Description of Goal:
I. Obtain Certified Local Government Status from the State Office of Historic Preservation
Estimated Cost: $0

Name of Board or Commission: HML Library Board of Trustees
Description of Goal:
I. Continue to assume cooperation among the City Council, Library Board of Trustees and Carmel Public Library Foundation to implement the Strategic Plan.
Estimated Cost: $0

Name of Board or Commission: Planning Commission
Description of Goal:
I. Review the Commercial Sign Ordinance and consider possible amendments.
Estimated Cost: $0

Description of Goal:
II. Discuss long-range transportation planning for the City, including pedestrian bike trails.
Estimated Cost: $0

Description of Goal:
III. Review City policies and procedures regarding code violations and enforcement.
Estimated Cost: $0

Description of Goal:
IV. Review the intent and objectives of the Residential and Limited Commercial (RC) District.
Estimated Cost: $0

Description of Goal:
V. Funding for a third planner. Salary/benefits would depend on position title.
Estimated Cost: $52,860-$84,132 plus benefits

Mayor McCloud opened the meeting to public comment.

Walt deFaria, Forest Theater Foundation, stated that the Foundation is applying for a modest grant for the renovation of Forest Theatre. He stressed that phases of the remodel should fall within the realm of the McCann renovation plan.

Monte Miller expressed concern that financial analysis of all the fire service options was anticipated, not merely a five page report, and expressed concern about City’s unfunded liabilities.

Assistant City Administrator Heidi Burch stated that the City’s CalPERS Committee will submit answers to the Civil Grand Jury by April 11 regarding the City’s unfunded liabilities.

Skip Lloyd expressed concern about budget process, such as public input and suggestions on the budget.

Jim Emery, Chairman of CRA Budget Committee, stated that the Committee has stipulations or ground rules for developing a budget. The Committee advocates for new alternative revenue sources for long-term balanced budgets and a need for a change in city employment compensation.

Joyce Stevens, on behalf of Monterey Pine Forest Watch, spoke in support of Forest & Beach Commission recommendation to “Implement Mission Trail Nature Preserve Master Plan to improve access to the park and review/replace Mt. View park entrance” and to include eradication of non-native species. She produced a map of Monterey Pine forests showing the only part of Carmel considered Monterey Pine Forest Habitat is Mission Trail Nature Preserve and furthermore the Preserve is “smothered” by invasive species.

Carolyn Hardy advocated for distribution of required materials prior to meeting on fire service options. Hardy stated that she wants all the players at the table and stated that she does not believe George Rawson or Andrew Miller will present an objective assessment of all options.

City Council Member Jason Burnett stated that there is a need to release all the documents the City has received from Monterey Fire Department and Cal Fire. Mayor Sue McCloud stated she had no idea of documents received by City.

Barbara Livingston advocated for the addition to City Administrator’s Goals of CalPERs and revenue enhancements.

Mayor McCloud closed the meeting to public comment.

Mayor McCloud reviewed CITY OF CARMEL-BY-THE-SEA WORK PLAN, department by department, as shown above from packet materials. Additional remarks were made by City Forester Mike Branson.

City Council Member Jason Burnett stressed importance of City Administrator’s Goal to “explore shared services” and capital to fund facility upgrades for conferences, et cetera, at Sunset Center.

City Council Member Ken Talmage stated that the purpose of the workshop is to list key issues for the City and dollar allocation determinations will be made at a later time.

Barbara Livingston advocated for a combination of revenue enhancements and the City should have a workshop of all options for revenue enhancements.

City Council Member Paula Hazdovac expressed the opinion that residents do not understand the needs of businesses in the commercial district and concern about residents advocating for increase in commercial taxes, TOT and sales tax, when not in the interest of businesses.

City Council Member Jason Burnett suggested adding revenue enhancements of hotel incentive program to encourage hotel owners to upgrade hotel facility which would increase TOT revenue and investigate “illegal home rentals.”

B. Establish the process for the selection of a recruitment firm for the City Administrator position.

Mayor McCloud stated the City requested proposals from twelve firms; the City received seven replies. The process involves council members evaluating each firm’s qualifications and then interim Carmel Police Chief Mike Calhoun will tabulate the results to identify the top three or four candidates. Then, representatives from those firms will make presentations to the council and the council will select a firm to search for a new city administrator.

By consensus, the Council decided to move forward with the selection process for a recruitment firm for the City Administrator position.

C. Establish the process for the selection of an Interim City Administrator.

Mayor McCloud stated that the City had contacted the League of California Cities regarding potential candidates. As of Tuesday, sixteen applicants had submitted applications.

City Council Member Ken Talmage recommended making a determination of five or six applicants to interview.

Mayor McCloud articulated several criteria, including how soon the person is available and for how long, salary requirements, community planning experience, experience in finance and human resources, i.e., labor negotiations, experience working in or near Carmel-by-the-Sea, worked in a general law city vs. charter city, the size of other city budgets and staffing levels the candidate has handled, and when and where the person served as city administrator.

City Council Member Jason Burnett stated that he wasn’t aware that the City was accepting candidates until the council meeting. He asked whether it has been done fairly.

To remedy “fairness” issue, the Council decided to accept applications for interim city administrator until 5:00 P.M., Monday, March 28; and council decided to place an ad in The Carmel Pine Cone and announcement on the City’s web site.

Skip Lloyd stated that there has been no process established for interim city administrator. He stated that “time is not as important as a proper process.” He advocated for the broadest pool of candidates for the position.

Mayor McCloud defended the use of Range Riders and League of California Cities as sources where qualified people register.

ADDENDUM:
Special City Council Meeting
City Hall
March 29 @ 5:00 P.M.
Subject: City Administrator & Interim City Administrator Search Process