MINUTES
REGULAR CITY COUNCIL
MEETING
CITY OF CARMEL-BY-THE-SEA
December 4, 2012
I. CALL TO ORDER
The regular meeting of the City Council of the City of Carmel-by-the-Sea , California ,
was held on the above date at the stated
hour of 4:34 p.m. Mayor Burnett called
the meeting to order.
II. ROLL CALL
PRESENT: Council Members Beach
ABSENT: None
STAFF PRESENT: Jason
Stilwell, City Administrator
Heidi Burch, Assistant
City
Paul Tomasi, Sergeant at Arms
Marc Wiener, Associate Planner
Sharon Friedrichsen, Public Services Manager
V. ANNOUNCENTS FROM
CLOSED SESSION, FROM CITY COUNCIL MEMBERS AND THE CITY ADMINISTRATOR.
A. Announcements from Closed Session
1. Public Employee Performance Evaluation - Government Code
Section 54957. Title: City Attorney.
2. Public Employee Performance Evaluation - Government Code
Section 54957. Title: City Administrator.
City Attorney Don Freeman said the Council met in Closed
Session on December 3, 2012 on two items.
There was no reportable action taken.
VIII. ORDERS OF COUNCIL
A. Receive an update on the status of Measure D; provide direction to staff; and authorize the City Administrator to execute agreements with the State Board of Equalization for Implementation of a Local Transactions and Use Tax.
A. Receive an update on the status of Measure D; provide direction to staff; and authorize the City Administrator to execute agreements with the State Board of Equalization for Implementation of a Local Transactions and Use Tax.
City Administrator Stilwell presented the staff report.
Mayor Burnett opened and closed the meeting to public
comment at 5:45 p.m.
Council Member HILLYARD moved to adopt the Resolution to
authorize the City Administrator to execute agreements with the State Board of
Equalization for Implementation of a Local Transactions and Use Tax, seconded
by Council Member BEACH
AYES: COUNCIL
MEMBERS: BEACH; HILLYARD; TALMAGE; THEIS & BURNETT
NOES: COUNCIL
MEMBERS: NONE
ABSENT: COUNCIL MEMBERS: NONE
ABSTAIN: COUNCIL
MEMBERS: NONE
Council Member TALMAGE moved to approve the funding for Item
3A of the staff report (repair/replace 200’ block with new sidewalk or with
cobblestone curb and gutter) and have the City Administrator bring back this
discussion at the February Council meeting when updated figures will be
available, seconded by Council Member THEIS and carried by the following vote:
AYES: COUNCIL
MEMBERS: BEACH; HILLYARD; TALMAGE; THEIS & BURNETT
NOES: COUNCIL
MEMBERS: NONE
ABSENT: COUNCIL MEMBERS: NONE
ABSTAIN: COUNCIL
MEMBERS: NONE
B. Review 2012 City Goals and key projects and discuss and
review 2013 City Goals
City Administrator Stilwell presented the report.
Mayor Burnett opened the meeting to public comment at 6:22
p.m.
Monte Miller addressed Council regarding shared fire
services.
Mayor Burnett closed the meeting to public comment at 6:23
p.m.
Mayor Burnett then re-opened the meeting to public comment
at 6:41 p.m.
Barbara Livingston recommended inclusion of a Forest
Management Plan with the Shoreline Management Plan and use parking plans
already developed. The Carmel Residents Association will provide a written
presentation to the Council regarding the City’s budget.
Monta Potter, CEO of the Carmel Chamber of Commerce, noted
the results of a survey identifying the most important issues, which included:
encouraging events to draw people into town; more destination marketing; changing local
policies and ordinances related to businesses; attracting new businesses; parking improvements;
providing co-op advertising opportunities;
and improving the look of the City (examples: lighting, trash cans, bathrooms).
She also addressed a Chamber planning retreat that indicated that
parking is a most important concern,
notably better signage for parking areas and right-of-way code compliance.
Mayor Burnett closed the meeting to public comment at 6:47
p.m.
Council took a break at 7:27 p.m. and reconvened at 7:42
p.m.
Mayor Burnett re-opened the meeting to public comment at
7:56 p.m.
Jonathan Sapp addressed Council on a review of the
organizational structure.
Mayor Burnett closed the meeting to public comment at 7:57
p.m.
Council offered suggestions, but took no action on this
item; staff will continue to evaluate and refine the list. A deadline of 12:00 noon on
Monday, December 17, was set for the public to submit ideas to the City Administrator.
C. Receive an update on the environmental review process;
consider the process for potential lease of Flanders Mansion; provide
direction to staff to initiate a process to retain the services of a real
estate professional; authorize the City Administrator to enter into an agreement
with a real estate professional and direct staff to return with options.
City Attorney Don Freeman presented the staff report and
provided guidance on the parameters of what the Council would be considering at this
meeting: reviewing the snapshot of the time line for the consideration of the Final
Environmental Impact Report and authorizing the City Administrator to initiate an
RFP process to retain a real estate professional to assist with a potential lease
option (should a lease option be identified in the EIR and the City Council, after certifying
the EIR and listening to public comment, wishes to consider a lease option.)
Mayor Burnett opened the meeting to public comment at 8:02
p.m.
Addressing Council on this issue were: Melanie Billig, President
of the Flanders Foundation; Joyce Stevens; Skip Lloyd; Dick Stiles; Jim Wright;
Monte Miller, Robert Knight; Barbara Stiles; Ron Allen; Mike Brown; Cindy
Lloyd; and Charlotte
Townsend.
Mayor Burnett closed the meeting to public comment at 8:31 p.m.
Council Member TALMAGE moved to accept the timeline as
proposed in the staff report, seconded by Council Member
BEACH
AYES: COUNCIL
MEMBERS: BEACH; HILLYARD; TALMAGE; THEIS & BURNETT
NOES: COUNCIL
MEMBERS: NONE
ABSENT: COUNCIL MEMBERS: NONE
ABSTAIN: COUNCIL
MEMBERS: NONE
Mayor BURNETT moved to authorize the City Administrator to
pursue assisting the City Council for future deliberations in two ways: First, Council needs financial expertise to compare lease vs. sale vs. other disposition or within one
form of disposition (lease 1 vs. lease 2); and Second, Council needs a real
estate professional with experience with leases especially of historic properties who can help advise us on
options. This would be paid by consulting contract. The same individual may be hired in the
future to take the property out to market for a lease should the Council decide
that is the best course of action after certifying the EIR. That second phase may be paid by
consulting contract or by commission; and to authorize the City Administrator
to pursue whatever process he sees fit to ensure the Council has the
information needed to make an informed decision at the appropriate time in the future, seconded by Council Member
HILLYARD and carried by the following vote:
AYES: COUNCIL
MEMBERS: BEACH; HILLYARD; TALMAGE; THEIS & BURNETT
NOES: COUNCIL
MEMBERS: NONE
ABSENT: COUNCIL MEMBERS: NONE
ABSTAIN: COUNCIL
MEMBERS: NONE
D. Review Community Planning and Building Director job description
and provide direction.
City Administrator Stilwell presented the report.
Mayor Burnett opened the meeting to public comment at 9:20
p.m.
Barbara Livingston addressed Council.
Mayor Burnett closed the meeting to public comment at 9:23
p.m.
Council Member Hillyard moved to approve the job description,
but this died for lack of a second.
After discussion, Council provided general direction and
continued this item to a future meeting
E. Consideration of a Resolution authorizing the City Administrator
to enter into a Memorandum of Agreement with the Monterey Regional Water
Pollution Control Agency (MRWPCA) to manage the City’s ASBS Special Protections
Water Quality Monitoring Program and authorizing a budget adjustment to
cover the costs of the program.
Public Services Manager Sharon Friedrichsen presented the staff
report. Bob Jacques answered Council questions.
Mayor Burnett opened and closed the meeting to public
comment at 9:59 p.m.
Council Member TALMAGE moved to authorize the City Administrator
to enter into a Memorandum of Agreement with the Monterey Regional Water
Pollution Control Agency (MRWPCA) to manage the City’s ASBS Special Protections
Water Quality Monitoring Program and to authorize a budget adjustment to cover
the costs of the program, seconded by Council Member
BEACH
AYES: COUNCIL
MEMBERS: BEACH; HILLYARD; TALMAGE; THEIS & BURNETT
NOES: COUNCIL
MEMBERS: NONE
ABSENT: COUNCIL MEMBERS: NONE
ABSTAIN: COUNCIL
MEMBERS: NONE
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