Eleven Noteworthy 9 September 2014 City Council Agenda Items

ABSTRACT: Eleven Noteworthy 9 September 2014 City Council Agenda Items, namely Announcements from Closed Session, Announcements from City Council Members, Announcements from City Administrator, PUBLIC APPEARANCES, Receive Public Record Act and Media Request Logs, Consideration to Adopt a Resolution of the City Council of the City of Carmel-by-the-Sea Approving the Modifications to the Conflict of Interest Code and Authorizing the City Clerk to Forward to the Fair Political Practices Commission, Consideration of a Resolution Authorizing the City Administrator to Enter into a Contract with Grancius Inc. For Agenda and Legislative Management Services in an Amount Not to Exceed $39,168 for a Period September 15, 2014 through March 15, 2016 and a Contract for Project Management Oversight Services with Public Consulting Group in an Amount not to Exceed $20,800, Consideration of a Resolution Authorizing the City Administrator to Enter into a Contract with Springbrook Software for a New Financial, Human Resources and payroll System in an Amount not to Exceed $190,683 for the Period of September 30, 2014 through September 30, 2018 and a Contract for related Project Management Oversight Services with Public Consulting Group in an Amount not to Exceed $73,200, Consideration of a Resolution Awarding the 2014 Streets Project Phase 1 to Granite Construction in an not to Exceed Amount of $448,803 and Authorize the City Administrator to enter into an Agreement with Neill Engineering for Construction Management not to Exceed Amount of $32,057, Receive update on the Water supply project and CALAM Water Operations and provide direction and Update on Friday’s PG&E Gas Leak and Related Activities, are presented. Supporting materials, including Council Reports, are embedded.

AMENDING THE AMENDED AGENDA ***

**AMENDED AGENDA PACKET

REGULAR MEETING

CARMEL-BY-THE-SEA CITY COUNCIL

Tuesday, September 9, 2014

Council Chambers, City Hall

East side of Monte Verde Street between Ocean and Seventh Avenues

Live & Archived Video Streaming

2. ROLL CALL

Mayor: Burnett

Mayor Pro Tem: Beach

Council Members: Dallas, Talmage, Theis

5. ANNOUNCEMENTS FROM CLOSED SESSION, FROM CITY COUNCIL MEMBERS AND THE CITY ADMINISTRATOR

Item 5.A: Announcements from Closed Session

Item 1: PUBLIC EMPLOYMENT

Government Code Section 54957.6

Tile: City Treasurer

Item 2: PUBLIC EMPLOYEE PERFORMANCE REVIEW

Government Code Section 54957

Title: City Engineer

Title: City Administrator

Title: City Attorney

Item 3: CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION

Subdivision (d) (1) of Government Code Section 54956.9

Name of case: John Hanson, Plaintiff v. City of Carmel-by-the-Sea and Does 1 through 100, Defendants – Monterey County Superior Court Case No. M128436

Item 4: CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION

Subdivision (d) (1) of Government Code Section 54956.9

Name of case: Steven McInchak, Plaintiff v. City of Carmel-by-the-Sea, and Does 1 through 50, inclusive, Respondents – Monterey County Superior Court Case No. M128062

Item 5: CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION

Significant exposure to litigation pursuant to subdivision (b) of Government Code Section 54956.9: 1 case

Item 6: CONFERENCE WITH LABOR NEGOTIATORS

Government Code Section 54957.8

Agency Designated Representatives: Stilwell

Employee Organization: LIUNA; POA

Item 5.B: Announcements from City Council Members (Council Members may ask a question for clarification, make an announcement or report on his or her activities)

Item 5.C: Announcements from City Administrator

1. Forecast Agenda

6. PUBLIC APPEARANCES

Anyone wishing to address the City Council on matters within the jurisdiction of the City and are not on the agenda may do so now. Matters not appearing on the City Council’s agenda will not receive action at this meeting but may be referred to staff for a future meeting. Presentations will be limited to three (3) minutes, or as otherwise established by the City Council. Persons are not required to give their names, but it is helpful for speakers to clearly state their full names in order that the City Clerk may identify them in the minutes of the meeting. Always speak into the microphone, as the meeting is recorded. The City Council Chambers is equipped with a portable microphone for anyone unable to come to the podium. Assisted listening devices are available upon request of the City Clerk. If you need assistance, please advise the City Clerk as to which item you would like to comment on and the microphone will be brought to you.

  

7. CONSENT CALENDAR

These matters include routine financial and administrative actions, which are usually approved by a single majority vote. Individual items may be removed from Consent by a member of the Council or the public for discussion and action.

Item 7.C: Receive Monthly Summary Report:

2. Receive Public Record Act and Media Request Logs 

   Receive Public Record Act and Media Request Logs 09-09-14

Item 7.D: Consideration to Adopt a Resolution of the City Council of the City of Carmel-by-the-Sea Approving the Modifications to the Conflict of Interest Code and Authorizing the City Clerk to Forward to the Fair Political Practices Commission.
Conflict of Interest Code 09-09-14

Item 7.E: Consideration of a Resolution Authorizing the City Administrator to Enter into a Contract with Grancius Inc. For Agenda and Legislative Management Services in an Amount Not to Exceed $39,168 for a Period September 15, 2014 through March 15, 2016 and a Contract for Project Management Oversight Services with Public Consulting Group in an Amount not to Exceed $20,800.
Contract with Granicus Inc. 09-09-14.pdf

NOTES: Susan Paul, Director, CEO/Human Resources (currently administrative services director) and Sally Nagy, Chief Information Officer Information Technology were both employees of the County of Santa Barbara in the late 2000s.
Re: Contract for Project Management Oversight Services with Public Consulting Group in an Amount Not to Exceed $20,800.

"Ms. Sally Nagy will provide CIO Advisory, Project Management, and related services to the City."  Compensation: Ms. Nagy $160 Hourly Rate

Item 7.F: Consideration of a Resolution Authorizing the City Administrator to Enter into a Contract with Springbrook Software for a New Financial, Human Resources and payroll System in an Amount not to Exceed $190,683 for the Period of September 30, 2014 through September 30, 2018 and a Contract for related Project Management Oversight Services with Public Consulting Group in an Amount not to Exceed $73,200.
Springbrook Software and Public Consulting Group 09-09-14

NOTES: Susan Paul, Director, CEO/Human Resources (currently administrative services director) and Sally Nagy, Chief Information Officer Information Technology were both employees of the County of Santa Barbara in the late 2000s.
Re: CONTRACT FOR RELATED PROJECT MANAGEMENT OVERSIGHT SERVICES WITH PUBLIC CONSULTING GROUP IN AN AMOUNT NOT TO EXCEED $73,200
"Sally Nagy will provide CIO Advisory, Project Management, and related services to the City.  CITY shall pay CONSULTANT in an amount not to exceed $73,200 in accordance with this Contract." Compensation: Hourly Rate $160.

Item 7.H: Consideration of a Resolution Awarding the 2014 Streets Project Phase 1 to Granite Construction in an not to Exceed Amount of $448,803 and Authorize the City Administrator to enter into an Agreement with Neill Engineering for Construction Management not to Exceed Amount of $32,057.
2014 Streets Project 09-09-14

Item 8.B: Receive update on the Water supply project and CALAM Water

Operations and provide direction.

Recommendation: Council to Receive Report, no action required.
Water Supply and Conservation Update 09-09-14

Item 8.D: Update on Friday’s PG&E Gas Leak and Related Activities.