ABSTRACT: Three Noteworthy 7 December 2010 City Council Agenda Items, namely Receive City’s Year-End and First Quarter 2010-2011 financial reports, Present FY 2009-10 Draft Audited Financial Statements by Ralph Marcello, Marcello & Company CPAs and Receive report and provide policy direction on extending the shared fire services agreement for 30 days, are presented. Excerpts from Agenda Item Summary, Staff Report, AGREEMENT TO PROVIDE INTERIM FIRE ADMINISTRATION AND EMERGENCY INCIDENT MANAGEMENT SERVICES BETWEEN THE CITIES OF MONTEREY AND CARMEL-BY-THE-SEA, Amendment to Agreement to Provide Limited Fire Services between the Cities of Monterey and Carmel-By-The-Sea and Amendment #2 to Agreement to Provide Interim Fire Administration and Emergency Incident Management Services between the Cities of Monterey and Carmel-By-The-Sea are provided.
AGENDA PACKET
Regular Meeting
Tuesday, December 7, 2010
4:30 p.m., Open Session
Live & Archived Video Streaming
City Hall
East side of Monte Verde Street between Ocean and Seventh Avenues
V. Announcements from Closed Session, from City Council Members and the City Administrator.
C. Announcements from City Administrator
1. Receive City’s Year-End and First Quarter 2010-2011 financial reports.
2. Present FY 2009-10 Draft Audited Financial Statements by Ralph Marcello, Marcello & Company CPAs.
XI. Orders of Council
A. Receive report and provide policy direction on extending the shared fire services agreement for 30 days.
Description: In December 2008, Council directed staff to review alternatives of providing fire services. Over the past several months, separate meetings were held with both CAL FIRE and Monterey/Pacific Grove fire departments to review all possible alternatives. There also was a period of time when all agencies were evaluating the creation of a Joint Powers Authority to provide Peninsula-wide shared fire services, however, this effort has encountered some difficulties, mostly related to risk management. Thus, staff’s efforts have refocused on developing a contractual relationship with an outside fire agency.
Staff has now formally requested a mutually agreeable, 30-day extension of the Monterey/Pacific Grove shared fire services agreement. It is recommended that the extension not go beyond January 31, 2011.
Overall Cost: The monthly payment for the current services provided by Monterey/Pacific Grove is $13,500 per month. This amount will remain the same during the 30-day contract extension period.
Staff Recommendation: Review the report and provide direction.
Important Considerations: Before the January 31, 2011 extension with Monterey/Pacific Grove ends, a comprehensive draft report will be presented at a Council workshop, the focus of which will be a review of various shared fire services alternatives. Staff will ask the Council some time before the end of January to decide which fire services alternative will best serve the City and to direct staff to prepare the appropriate agreements to implement that decision.
RECOMMENDATION
The agreement allows for an extension of the agreement by mutual consent of both parties. No City Council action is necessary at this time.
STAFF REVIEW
Staff has formally requested a 30-day extension on the Monterey/Pacific Grove shared fire services agreement. Staff is completing the draft report and accompanying PowerPoint presentation. It is recommended that the extension not go beyond January 31, 2011.
Prior to the end of this extension, a Council workshop will be held to review the various shared fire services alternatives. At some point before January 31st, staff will ask the Council to make a decision on which fire services alternative will best serve the City and thus, direct staff to prepare the appropriate agreements to implement that decision.
SUMMARY
A draft comprehensive report is being completed and will be presented at an upcoming Council workshop.
AGREEMENT TO PROVIDE INTERIM FIRE ADMINISTRATION AND EMERGENCY INCIDENT MANAGEMENT SERVICES BETWEEN THE CITIES OF MONTEREY AND CARMEL-BY-THE-SEA
THIS AGREEMENT, made and executed this day of December 3, 2008 by and between the CITY OF MONTEREY, a municipal corporation, herein after referred to as “Monterey,” and the CITY OF CARMEL-BY-THE-SEA, a municipal corporation, herein after referred to as “Carmel” (collectively referred to as “the Parties), ...
ARTICLE I
TERM OF AGREEMENT
1.1 Initial Term. The term of this Agreement shall be from 12:00 midnight on December 15, 2009 through 11:59 p.m. on February 28, 2009.
1.2 Extension of Term. This Agreement may be extended by mutual agreement of the Parties conditioned upon joint commitment and good faith effort to develop and execute a successor agreement for full fire department services.
ARTICLE III
DUTIES OF CARMEL UNDER THIS AGREEMENT
3.1 Payment for Fire Services. Carmel agrees to compensate Monterey for all services provided pursuant to the terms and conditions of this Agreement as follows:
(a) $11,250.00 per calendar month, prorated at $375.00 per day, or any portion of a day, for services provided during any partial calendar month.
ADOPTED BY:
CITY OF CARMEL-BY-THE-SEA, A Municipal Corporation
By: Rich Guillen, City Administrator
Date: 12/31/08
CITY OF MONTEREY, A Municipal Corporation
By: Fred Meurer, City Manager
Date: 1/20/09
Amendment to Agreement to Provide Limited Fire Services between the Cities of Monterey and Carmel-By-The-Sea
ARTICLE I
TERM OF AGREEMENT
1.2 Extension of Term. The term of this Agreement is hereby amended to expire at 12:00 midnight on January 31, 2010.
ARTICLE III
DUTIES OF CARMEL UNDER THIS AGREEMENT
3.1 Payment for Fire Services. Carmel agrees to compensate Monterey for all services provided pursuant to the terms and conditions of this Agreement as follows:
(a) Effective July 1, 2009, $13,500.00 per calendar month, prorated at $450.00 per day or any portion of a day, for services provided during any partial calendar month.
ADOPTED BY:
CITY OF CARMEL-BY-THE-SEA, A Municipal Corporation
By: Rich Guillen, City Administrator
Date: 7-8-09
CITY OF MONTEREY, A Municipal Corporation
By: Fred Meurer, City Manager
Date: 7/26/09
Amendment #2 to Agreement to Provide Interim Fire Administration and Emergency Incident Management Services between the Cities of Monterey and Carmel-By-The-Sea
ARTICLE I
TERM OR AGREEMENT
1.2 Extension of Term. The term of this Agreement is hereby amended to expire at 12:00 midnight on December 31, 2010. The term of this Agreement may be further extended by mutual agreement of the Parties conditioned upon joint commitment and good faith effort to develop and execute a successor agreement for full fire department services.
All other remaining terms and conditions of the Agreement not specifically amended herein shall remain unchanged.
ADOPTED BY:
CITY OF CARMEL-BY-THE-SEA. A Municipal Corporation
By: Rich Guillen, City Administrator
Date: 1-25-10
CITY OF MONTEREY, A Municipal Corporation
By: Fred Meurer, City Manager
Date: 2-2-10
1 comment:
No doubt now after this council meeting about Carmel's dysfunctional city government. The agenda item of the extension of fire services showed the total incompetance of Rich Guillen. When Jason and Ken called Sue out on getting information out into the public domain before the workshop, etc., Sue showed she was the boss. Let there be no misunderstanding going forward who is in charge and running the city and it is not the city administrator. Sue has succeeded in making Rich impotent. These council deliberations show it all for all to see and none now can deny. Sue is the puppetmaster and Rich is the puppet, and a lame one at that. And I have the feeling she will get her way no matter the public opposition or Jason and Ken calling her out on her secretive tactics and micromanagement.
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