‘MINUTES’ HIGHLIGHTS: Special City Council Meeting 19 May 2011

“MINUTES”
SPECIAL CITY COUNCIL MEETING
CITY OF CARMEL-BY-THE-SEA
May 19, 2011

Council Chambers
East side of Monte Verde Street between Ocean and Seventh Avenues

Archived video streaming

II. Roll Call
PRESENT: Council Members Burnett, Hazdovac, Sharp, Talmage & McCloud

STAFF PRESENT: John Goss, Interim City Administrator
Heidi Burch, Assistant City Administrator/City Clerk

IV. Orders of Council

A. Reconsideration of an appeal of the Planning Commission’s decision to deny Design Review and Demolition permit applications for the construction of a two- unit, multi-family residential project located on San Carlos Street between 7th and 8th Avenues. The appellant is Old Mill Properties, LLC.

Mayor McCloud announced that “the first item has been dropped from the agenda.”

B. Receive Budget Message and Documents for Fiscal Years 2011/12-2013/14 adopt Work Plan for Fiscal Year 2011/12.

John Goss, Interim City Administrator, presented a power point presentation.

CONTEXT
• DIFFICULT ECONOMY
• LONG TERM STAFF REDUCTIONS
• 122 TO 62 FILLED FULL-TIME POSITIONS

Operating budget balanced without reserves, capital budget balanced with reserves.

PROPOSED 2011-12 BUDGET
• CONTINUE FRUGAL APPROACH
• NOT USE RESERVES TO BALANCE OPERATING BUDGET
• USE REALISTIC EXPENDITURE & REVENUE ESTIMATES
• SOME POSITIONS UNFUNDED
• SALARY/EXPENDITURE SAVINGS
• PRESENT SEPARATE OPERATING & CAPITAL BUDGETS

FURTHER INFORMATION ABOUT THE PROPOSED BUDGET
• Q & A MEMO
• SUPPLEMENTAL BUDGET MEMOS

PROPOSED 2011-12 OPERATING BUDGET
• EXPENDITURES $13,074,249
• REVENUES $13,090,408
• SURPLUS $16,159

TECHNICALLY BALANCED BUDGET WITH A NUMBER OF CAVEATS
• FIRE
• AMBULANCE
• POLICE
• LEGAL
• MARKETING/COMMUNITY SERVICES
• COMMISSION REQUESTS

REVENUE CAVEATS
• SALES, TOT, PROPERTY TAX EXTIMATES
• COPS GRANT

TOWARD A ‘REAL’BALANCED BUDGET
EXPENDITURE CONTAINMENT
• SHARED SERVICES
• CONTRACT SERVICES
• OTHER COST SAVINGS

REVENUE ENHANCEMENTS
• PHASED PAID PARKING
• PUBLIC SAFETY ASSESSMENT (public vote)
• TOT TAX (public vote)
• PARKING CITATION FEES
• NORTON COURT PARKING
• PARK/BEACH FEES
• EMS FEE
• OTHER FINES AND FEES
• MORE EFFECTIVE COLLECTION OF FEES

CAPITAL IMPROVEMENT BUDGET
• EXPENDITURES $831,868
• REVENUES $344,308
• NEEDED FROM CAPITAL RESERVE $487,560

A portion of the 2011-12 Capital Improvement Budget is supported by Proposition 1B and TAMC funds and therefore they do not require funding from Capital Reserves. These projects include:

• Improvement of Ocean north/south crosswalks from Junipero to Monte Verde $50,000 (using Proposition 1B funds)
• Street and Road Projects based on Nichols Report using TAMC funds. $53,308
• Del Mar Parking Lot Repaving (Proposition 1B/TAMC funds $241,000
• Capital Projects which are funded from outside sources. $344,308

Other recommended projects to be included in the 2011-12 Capital Improvement Budget which will require Capital Reserve Funding include:

• Del Mar Underground Tank and Booster Pump $230,000
• Police Department HVAC Installation for the Computer Server Room $8,900
• New Roof – Murphy House $21,000
• P.D./Youth Center Generator-Construction ($165,000 spent in 2011-11) $107,160
• Fire Department Heater Replacement (First Floor) $6,500
• Dry Weather Diversion Project (City Match to a State Grant) $42,000
• Carmel Beach Sand Replenishment $27,000
• Mission Trail Nature Preserve Pedestrian Bridge $45,000
• Capital Projects Requiring Capital Reserve Support $487,560

TOTAL 2011-12 CAPITAL IMPROVEMENT BUDGET $831,868

OTHER POTENTIAL CAPITAL DEMANDS
• FOOT/CYCLE TRAILS MATCH $15,000
• FINANCE SOFTWARE $50,000
• SCC REQUEST $100,000

John Goss, Interim City Administrator, announced that members of the public can send questions for Budget Q & A to him @ jgoss@ci.carmel.ca.us by Friday, May 27, 2011. Goss recommended budget review quarterly. There will be a Supplemental Budget Memo on Water and Work Plan and Budget will be intergrated.

The City Council did not adopt Work Plan for Fiscal Year 2011/12 and the Triennial Budget Fiscal Years 2011/12-2013/14.

ADDENDUM:
Next Budget Meeting Tuesday, June 14, 2011 @ 4:30 P.M.

Budget Meeting, Tuesday, June 21, 2011 (if Budget not adopted 14 June 2011)

Budget Meeting, Tuesday, June 28, 2011 (if Budget not adopted June 21, 2011)