ABSTRACT: As answered in Interim City Administrator John Goss’s
SUPPLEMENTAL BUDGET MEMO #1 BUDGET QUESTIONS AND ANSWERS, “The fire services agreement with the City of Monterey has been extended to December 30, 2011.” “The Amended Agreement to Provide Interim Fire Services Between the Cities of Monterey and Carmel-by-the-Sea includes one Fire Chief for purposes of statutory regulations and overall administrative management, plus three duty chiefs (one on each of three shifts) to be available for response and management of emergency incidents. It also provides "relief" Fire Apparatus Staffing (Fire Captain, Engineer, Firefighter) on an as-needed basis to maintain Carmel Fire Department’s minimum required daily staffing when Carmel employees are unavailable.” The latest extension of term from June 30, 2011 to December 31, 2011 was made between Monterey City Manager Fred Meurer and Interim City Administrator John Goss, Carmel-by-the-Sea, in May 2011, according to Gundy Rettke, Administrative Analyst, City of Monterey, Fire Department, Administration. The Extension of Term and Amended Scope of Services to Interim Fire Services Agreement Between the Cities of Monterey and Carmel-By-The-Sea (January 1, 2011 – March 31, 2011) and Resolution are reproduced.
COUNCIL MEETING: Dec. 21, 2010
AGENDA ITEM: 8
SERIES: 601-05
CITY OF MONTEREY
TO: City Manager
FROM: Fire Chief
DATE: December 21, 2010
SUBJECT: Authorizing Extension of Term and Amended Scope of Services to Interim Fire Services Agreement Between the Cities of Monterey and Carmel-By-The-Sea
Recommendation:
That the Council approve the attached Resolution authorizing the City Manager to execute an amended Agreement to Provide Interim Fire Services with the City of Carmel-by-the-Sea to provide for an extension of term and amended scope of services.
Policy Implications:
The requested action is consistent with Council's Strategic Priority to "improve public safety by coordinating with other local fire departments to explore a higher level of service to the entire region by reducing duplicate services and better utilizing existing resources, using agreements and/or consolidations."
Fiscal Implications:
Fiscal implications are included in the discussion below.
Alternatives Considered:
No alternatives are suggested. Council could elect not to authorize the requested extension of term and expanded scope of services to the City's current interim fire services Agreement with Carmel-by-the-Sea; however, such action would be inconsistent with prior Council direction and could potentially jeopardize current negotiations with Carmel relative to a long-term full service Agreement similar to the agreement between Monterey and Pacific Grove.
Discussion:
In November 2004, the City of Pacific Grove began providing contractual fire administration and emergency incident management services to the City of Carmel-by-the- Sea. Subsequent to approval of the merger of the Monterey and Pacific Grove fire departments in December 2008, Carmel requested similar interim fire services from Monterey to provide time for Carmel to evaluate future fire service options. Council authorized the interim fire services Agreement in December 2008 subject to a joint commitment and good faith effort to develop and execute a successor agreement for full fire department services between the two cities. The interim Agreement expires on December 31, 2010, and Carmel has requested an extension to the term of the Agreement to provide additional time for public vetting and Council decision on future fire service alternatives. Carmel currently pays $13,500 per month for services provided by Monterey pursuant to the interim fire services Agreement, and no change is proposed to the monthly fee for the requested extension of term.
In addition, the Carmel City Administrator has requested that the scope of services of the interim Agreement be amended to provide staffing for the Carmel fire engine in situations where there are insufficient Carmel fire department employees available to maintain the minimum required staffing level of three personnel. One of the nine Carmel fire employees is currently off on an extended medical absence, and any additional absences would place a significant strain on the department to maintain required daily staffing. The proposed amendment would authorize Monterey to provide emergency relief staffing to Carmel upon request, and emergency relief staffing would be provided by off-duty Monterey employees on a fully reimbursed overtime basis.
Aside from each of Carmel and Monterey maintaining its own workers' compensation obligations, Carmel would indemnify and hold harmless Monterey for any liabilities arising out service provisions.
The attached Resolution would authorize the City Manager to extend the term of the interim fire services Agreement with Carmel for a period not to exceed ninety days and to amend the scope of services to include emergency relief staffing.
City of Monterey
RESOLUTION NO. 10-180 C.S.
A RESOLUTION OF THE COUNCIL OF THE CITY OF MONTEREY AUTHORIZING EXTENSION OF TERM AND AMENDED SCOPE OF SERVICES TO INTERIM FIRE SERVICES AGREEMENT BETWEEN THE CITIES OF MONTEREY AND CARMEL-BY-THE-SEA
WHEREAS, the City of Carmel-by-the-Sea has contracted with the City of Monterey for interim fire administration and emergency incident management services since 2003; and
WHEREAS, the interim Fire Services Agreement between the City of Monterey and the City of Carmel-by-the-Sea expires on December 31, 2010; and
WHEREAS, the City of Carmel-by-the-Sea has requested an extension to the term of the interim Fire Services Agreement to provide additional time to fully evaluate all future fire service alternatives for Carmel; and
WHEREAS, the City of Carmel-by-the-Sea has also requested that the scope of
services provided by Monterey pursuant to the interim Fire Services Agreement be amended to provide Monterey fire department personnel for emergency relief staffing as may be needed to maintain required minimum daily staffing levels at the Carmel fire station on a fully reimbursed basis; now
THEREFORE BE IT RESOLVED that the City Council of the City of Monterey
hereby authorizes the City Manager to amend the interim Fire Services Agreement between the Cities of Monterey and Carmel-by-the-Sea to provide for an extension to the term of the Agreement not beyond March 31, 2011; and
BE IT FURTHER RESOLVED that the City Council of the City of Monterey
authorizes the City Manager to amend the scope of services of the interim Fire Services Agreement between the Cities of Monterey and Carmel-by-the-Sea to provide for emergency relief staffing for the Carmel fire station with Monterey fire department employees on a fully reimbursed basis.
PASSED AND ADOPTED BY THE COUNCIL OF THE CITY OF MONTEREY this 21st day of December 2010 by the following vote:
AYES: 5 COUNCILMEMBERS: Downey, Haferman, Selfridge, Sollecito, Della
Sala
NOES: 0 COUNCILMEMBERS: None
ABSENT: 0 COUNCILMEMBERS: None
ABSTAIN: 0 COUNCILMEMBERS: None
ATTEST:
City Clerk thereof
APPROVED:
Mayor of said City
RELATED ARTICLE:
No decision, no timeline on future of fire department
By MARY BROWNFIELD
The Carmel Pine Cone, May 6, 2011, 6A
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