Nine Noteworthy 4 April 2016 City Council Special Meeting Agenda Items

ABSTRACT:  Nine Noteworthy 4 April 2016 City Council Special Meeting Agenda Items including CLOSED SESSION, PUBLIC APPEARANCES, Monthly Reports for the Month of February a. Contracts executed within the City Administrator’s Signing Authority b. Community Planning and Building Department Reports c. Police, Fire, Ambulance and Beach Reports d. Public Records Act Request Logs – City Clerk and Police e. Forester’s Report f. City Treasurer’s Report g. Forest Theater Report, Authorization of Agreement with Accela, Inc. for implementation of a financial system and a hosting agreement for a five year term for an amount not to exceed $199,500. Award a Construction Contract to Monterey Peninsula Engineering for the 2016 Street Project in a Total Amount Not to Exceed $1,121,938.00; Authorize a Budget Adjustment of $102,300 for the 2016 Street Project and Amend the Professional Services Agreement with Neill Engineers Corp. for an Amount Not to Exceed $67,200, Award a Construction Contract to Monterey Peninsula Engineering for the 2016 Sidewalk and Concrete Pavement Repair Project in an Amount Not to Exceed $95,160.00 and Authorize a Budget Transfer for an Amount Not to Exceed $33,500.00, Authorization of the City Administrator to enter into a new Areas of Special Biological Significance (ASBS)-Compliance Related Tolling Agreement with the State Water Resources Control Board (State Water Board) to extend the period of the Tolling Agreement until April 18, 2018, and authorization of a budget adjustment to cover the legal costs of the agreement preparation and execution, Consideration of proposed amendments to the Draft Forest Theater Use Agreement and ratification of the Forest Theater Use Agreement as amended by Council direction and Consideration of a request to authorize shared use of the Indoor Forest Theater by the Forest Theater Guild, Pacific Repertory Theater, and the 2016 Centennial Committee during the 2016 season and provide direction, are featured. Agenda Bills document copies are embedded.

Agenda Special Joint Meeting 04-04-16

SPECIAL JOINT MEETING

CITY COUNCIL AND BOARDS AND COMMISSIONS

MONDAY, April 4, 2016

TOUR OF INSPECTION – 3:00 P.M.

Special Meeting Agenda 04-04-16

CITY OF CARMEL-BY-THE-SEA

CITY COUNCIL AGENDA

SPECIAL MEETING

MONDAY, April 4, 2016

CLOSED SESSION 4:30 P.M.

OPEN SESSION 5:30 P.M

CALL TO ORDER, ROLL CALL, & PLEDGE OF ALLEGIANCE

CLOSED SESSION (Beginning at 4:30 P.M.)

1. LABOR NEGOTIATIONS

Meet and confer with the Carmel-by-the-Sea’s Meyers-Milias Brown Act representative, Public Safety Director Mike Calhoun, to give direction regarding labor negotiations with ambulance personnel pursuant to subdivision (a) of Government Code Section 54957.6.

2. REAL PROPERTY NEGOTIATIONS

Pursuant to subdivision (a) of Government Code Section 54956.8.

Property: Sunset Cultural Center, San Carlos Avenue between 8th and 10th Avenues.

Negotiating parties: City Administrator Chip Rerig and the Sunset Cultural Center Board of Trustees.

Under Negotiation: (Lease) agreement negotiations concerning price and terms of payment.

3. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION

Pursuant to Government Code Section 54956.9(D)(1)

Name of Case: City of Carmel-by-the-Sea, Plaintiff v. Pacific Harvest Seafoods, Inc. - Monterey County Superior Court Case No. 15CV000014

4. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION

Significant exposure to litigation pursuant to subdivision (b) of Government Code Section 54956.9: 1 case

PUBLIC APPEARANCES

Matters not appearing on the City Council’s agenda will not receive action at this meeting but may be referred to staff for a future meeting. Presentations will be limited to three (3) minutes, or as otherwise established by the City Council. Persons are not required to give their names, but it is helpful for speakers to state their names in order that the City Clerk may identify them in the minutes of the meeting. Always speak into the microphone, as the meeting is recorded.

CONSENT AGENDA

All items on the Consent Calendar are to be acted upon by a single action of the City Council unless otherwise requested by an individual Council Member or the public for special consideration. Otherwise the recommendation of staff will be accepted and acted upon by majority voice vote.

7. Monthly Reports for the Month of February

a. Contracts executed within the City Administrator’s Signing Authority

b. Community Planning and Building Department Reports

c. Police, Fire, Ambulance and Beach Reports

d. Public Records Act Request Logs – City Clerk and Police

e. Forester’s Report

f. City Treasurer’s Report

g. Forest Theater Report
Monthly Reports 04-04-16

8. AB 1105 Authorization of Agreement with Accela, Inc. for implementation of a financial system and a hosting agreement for a five year term for an amount not to exceed $199,500.
Agreement With Accela, Inc. 04-04-16

11. AB 1108 Award a Construction Contract to Monterey Peninsula Engineering for the 2016 Street Project in a Total Amount Not to Exceed $1,121,938.00; Authorize a Budget Adjustment of $102,300 for the 2016 Street Project and Amend the Professional Services Agreement with Neill Engineers Corp. for an Amount Not to Exceed $67,200.
Monterey Peninsula Engineering and Neill Engineers 04-04-16

12. AB 1109 Award a Construction Contract to Monterey Peninsula Engineering for the 2016 Sidewalk and Concrete Pavement Repair Project in an Amount Not to Exceed $95,160.00 and Authorize a Budget Transfer for an Amount Not to Exceed $33,500.00.
Construction Contract to Monterey Peninsula Engineering 04-04-16

13. AB 1110 Authorization of the City Administrator to enter into a new Areas of Special Biological Significance (ASBS)-Compliance Related Tolling Agreement with the State Water Resources Control Board (State Water Board) to extend the period of the Tolling Agreement until April 18, 2018, and authorization of a budget adjustment to cover the legal costs of the agreement preparation and execution.
Tolling Agreement 04-04-16

ORDERS

Orders of Council are agenda items that require City Council discussion, debate and/or direction.

16. AB 1113 Consideration of proposed amendments to the Draft Forest Theater Use Agreement and ratification of the Forest Theater Use Agreement as amended by Council direction.
Draft Forest Theater Use Agreement Amendments 04-04-16

17. AB 1114 Consideration of a request to authorize shared use of the Indoor Forest Theater by the Forest Theater Guild, Pacific Repertory Theater, and the 2016 Centennial Committee during the 2016 season and provide direction.
Shared Use of the Indoor Forest Theater 04-04-16

Consideration of a request to authorize shared use of the Indoor Forest Theater by the Forest Theater Guild, Pacific Repertory Theater, and the 2016 Centennial Committee during the 2016 season and provide direction.