Eleven Noteworthy City Council Special Meeting Agenda Items, July 2, 2018

UPDATE NOTE:  City Council Special Meeting, July 2, 2018

Cancel the Police Department inspection scheduled for 1:30 p.m. this afternoon and will instead begin with the Closed Session at 2:30 p.m. and then the Open Session at 4:30 p.m.

ABSTRACT:  Eleven Noteworthy City Council Special Meeting Agenda Items, July 2, 2018, including TOUR OF INSPECTION, CLOSED SESSION, ANNOUNCEMENTS, PUBLIC APPEARANCES and CONSENT AGENDA items including Monthly Reports for May, Calling the Election for November 6, 2018, Requesting the Board of Supervisors of the County of Monterey to Consolidate a General Municipal Election to be held on November 6, 2018, with the statewide general election to be held on the same date pursuant to § 10403 of the Elections Code, Authorizing the City Administrator to Execute Amendment No. 1 to the Professional Services Agreement with Neill Engineers Corp. for Additional Engineering Services Required for Fiscal Year 2017/18 and 2018/19 Capital Projects for a Fee Increase not to Exceed $186,000, Authorizing the City Administrator to execute Amendment No. 1 to a Professional Services Agreement with Peninsula Messenger Service for a new contract term to end December 31, 2018 and an increase in the contract of $60,900 in FY 18-19 budgeted funds for a new not-to-exceed amount of $203,025, Authorizing the City Administrator to Execute a Professional Services Agreement with Chavan & Associates, LLP, for Auditing Services in an Amount Not-to-Exceed $96,000 for the First Three (3) Year Period and an Amount Not-to-Exceed $96,000 for the Optional Second Three (3) Year Period and Authorizing the City Administrator to execute a Professional Services Agreement with Surveillance Grid Integration, Inc. for the Security Pole Cameras Project for a not-to-exceed fee, including contingency, of $110,000. The CITY COUNCIL AGENDA CITY COUNCIL SPECIAL MEETING and Staff Reports document copies are embedded. 

Agenda Special Meeting 07-02-18 by L. A. Paterson on Scribd

CITY OF CARMEL-BY-THE-SEA
CITY COUNCIL AGENDA
CITY COUNCIL SPECIAL MEETING
Monday, July 2, 2018

1:30 P.M.

TOUR OF INSPECTION

1. Tour of Inspection - Police Department, Junipero Avenue & Fourth Avenue 

2:30 P.M.

CLOSED SESSION

A. PUBLIC EMPLOYEE EVALUATION (G.C. § 54957) City Administrator

B. PUBLIC EMPLOYEE EVALUATION (G.C. § 54957) City Attorney

C. SIGNIFICANT EXPOSURE TO LITIGATION PURSUANT TO § 54956.9(B): (1 CASE)

D. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION Pursuant to Government Code Section 54956.9(D)(1) Name of Case: Alfred Johnson v. City of Carmel and Does 1 through Doe 20, inclusive, Respondents/Defendants: Monterey County Superior Court Case No.17CV003800

E. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION Pursuant to Government Code Section 54956.9(D)(1) Name of Case: Chilone Payton vs. City of Carmel-by-the-Sea, CA Monterey Superior Court Case No. 16CV003820

F. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION Pursuant to Government Code Section 54956.9(D)(1) Name of Case: Yolanda Macias v. City of Carmel-by-the-Sea, California, and Does 1 through Doe 25, inclusive, Respondents/Defendants Monterey County Superior Court Case No.17CV003685

OPEN SESSION -- 4:30 P.M. in Council Chambers

CALL TO ORDER AND ROLL CALL

ANNOUNCEMENTS

A. Closed Session Oral Report

B. City Attorney Announcements

C. Councilmember Announcements

D. City Administrator Announcements

PUBLIC APPEARANCES
Members of the public are entitled to speak on matters of municipal concern not on the agenda during Public Appearances. Each person's comments shall be limited to 3 minutes, or as otherwise established by the City Council, Board or Commission. Matters not appearing on the City Council, Board or Commission's agenda will not receive action at this meeting but may be referred to staff for a future meeting. Persons are not required to give their names, but it is helpful for speakers to state their names so that they may be identified in the minutes of the meeting.

CONSENT AGENDA
Items on the consent agenda are routine in nature and do not require discussion or independent action. Members of the Council, Board or Commission or the public may ask that any items be considered individually for purposes of Council, Board or Commission discussion and/ or for public comment. Unless that is done, one motion may be used to adopt all recommended actions.

1. Monthly Reports for May:

1.) City Administrator Contract Log;

2.) Community Planning and Building Department Reports;

3.) Police, Fire, and Ambulance Reports;

4.) Public Records Act Requests, and

5.) Forester Reports

Monthly Reports May 2018 07-02-18 by L. A. Paterson on Scribd

Monthly Reports for May:

4. Resolution No. 2018-059, Calling the Election for November 6, 2018.

Calling Election November 6, 2018 07-02-18 

Resolution No. 2018-059, Calling the Election for November 6, 2018.

5. Resolution No. 2018-060, requesting the Board of Supervisors of the County of Monterey to Consolidate a General Municipal Election to be held on November 6, 2018, with the statewide general election to be held on the same date pursuant to § 10403 of the Elections Code.

Consolidate General Municipal Election 07-02-18 by L. A. Paterson on Scribd

Resolution No. 2018-060, requesting the Board of Supervisors of the County of Monterey to Consolidate a General Municipal Election to be held on November 6, 2018, with the statewide general election to be held on the same date pursuant to § 10403 of the Elections Code.

10. Resolution 2018-066, Authorizing the City Administrator to Execute Amendment No. 1 to the Professional Services Agreement with Neill Engineers Corp. for Additional Engineering Services Required for Fiscal Year 2017/18 and 2018/19 Capital Projects for a Fee Increase not to Exceed $186,000.

Amendment No. 1 PSA Neill Engineers Corp 07-02-18 by L. A. Paterson on Scribd

Resolution 2018-066, Authorizing the City Administrator to Execute Amendment No. 1 to the Professional Services Agreement with Neill Engineers Corp. for Additional Engineering Services Required for Fiscal Year 2017/18 and 2018/19 Capital Projects for a Fee Increase not to Exceed $186,000.

11. Resolution No. 2018-067, authorizing the City Administrator to execute Amendment No. 1 to a Professional Services Agreement with Peninsula Messenger Service for a new contract term to end December 31, 2018 and an increase in the contract of $60,900 in FY 18-19 budgeted funds for a new not-to-exceed amount of $203,025.

Amendment No.1 PSA PMS 07-02-18 by L. A. Paterson on Scribd

Resolution No. 2018-067, authorizing the City Administrator to execute Amendment No. 1 to a Professional Services Agreement with Peninsula Messenger Service for a new contract term to end December 31, 2018 and an increase in the contract of $60,900 in FY 18-19 budgeted funds for a new not-to-exceed amount of $203,025.

12. Resolution No. 2018-068, Authorizing the City Administrator to Execute a Professional Services Agreement with Chavan & Associates, LLP, for Auditing Services in an Amount Not-to-Exceed $96,000 for the First Three (3) Year Period and an Amount Not-to-Exceed $96,000 for the Optional Second Three (3) Year Period.

PSA Chavan & Associates, LLP 07-02-18 

Resolution No. 2018-068, Authorizing the City Administrator to Execute a Professional Services Agreement with Chavan & Associates, LLP, for Auditing Services in an Amount Not-to-Exceed $96,000 for the First Three (3) Year Period and an Amount Not-to-Exceed $96,000 for the Optional Second Three (3) Year Period.

14. Resolution 2018 – 070, Authorizing the City Administrator to execute a Professional Services Agreement with Surveillance Grid Integration, Inc. for the Security Pole Cameras Project for a not-to-exceed fee, including contingency, of $110,000.

Authorizing the City Administrator to execute a Professional Services Agreement with Surveillance Grid Integration, Inc. for the Security Pole Cameras Project for a not-to-exceed fee, including contingency, of $110,000.